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Rapid Response Team Charges

Areas of Duplication/Policies

  • Review functional responsibilities across all administrative units
  • Identify areas of duplication in service delivery
  • Identify existing University policies that do not maximize resources and services and are considered to be impediments/limiters of efficiencies and cost savings opportunities. 
  • For each identified area of duplication, the team will provide:
    • A description of the duplicated service(s) and identify any University policy that should be examined in order to achieve better business practices
    • An organization chart depicting the affected areas
    • The budgetary resources, including personnel and operating, allocated to these areas
    • The opportunity for cost reduction and service enhancement as a result of consolidating delivery areas/services
    • Recommendation for  functional realignment within the reporting structure as a result of consolidation

Organizational Assessment

  • Evaluate  existing personnel vacancies and recommendation for position elimination, reallocation or recruitment
  • Create a revised University organization chart under the proposed structural and contextual framework of Learning Environment, Strategic Resource Allocation and Advancement


  • Review facilities management and maintenance requirements, with consideration of both personnel and operating allocation requirements
  • Review utilities consumption and commodity purchasing to identify opportunities for cost reduction or containment ( this analysis should include the opportunity for capital investment that will result in short-term and long-term commodity purchasing that have a positive budgetary impact)
  • Review current scheduling practices for facilities to determine opportunities for increased utilization of current facilities and reduction or elimination of future capital investments associated with currently projected facilities expansion

New Revenue/Auxiliaries

  • Evaluate opportunities to increase net revenue through growth of existing revenue generating areas or through the identification of new revenue generating sources  (note: this review will include an evaluation of existing University auxiliary enterprises)
  • Identify new revenue opportunities should include all necessary operating or capital investment so that the net revenue impact of these recommendations can be evaluated


  • Create hardware and software standards that can be implemented throughout the University and analyze projected cost savings and service impacts
  • Review student services, including telecommunications and email requirements and analyze opportunities for service outsourcing or elimination
  • Evaluate current service delivery models and identify cost savings (e.g., thin client computer clusters, desktop imaging, telecommunications, cycle for turnover of network, desktop and laptop hardware)

Purchasing/Contract Review

  • Review current contracts for the purchase of goods and services and create a matrix outlining date of last bid, current vendor, value of contract, contract expiration and provisions for terminating the contract
  • Identify contracts eligible for rebid and projected savings
  • Evaluate opportunities for strategic sourcing including, but not limited to, publishing/printing/copying, travel and supply purchases and identifying related projected savings