Meeting 3 August 30, 2006
Central Missouri State University
Faculty Senate Minutes
The Faculty Senate meeting was called to order at 3:15 p.m. in Union 237A with President Odin Jurkowski presiding.
ROLL CALL: In addition to FS President Jurkowski, the following twenty-two senators and three alternate were present: Bowman, Ciafullo, Ely, Geiger, Hynes, Joy, Kidwaro, Koehn, Liu, Mandali, McKee, Miller, Popejoy, Rogers, Schmidt, Staab, Strohmeyer, Swanson, Thomas, Washer, Williamson, Zelazek, Lurker (for Callahan), Norwood (for Saran), and Wilson (for Robins). Also present were President Aaron Podolefsky, Provost George Wilson, SGA Representative Jessica Daugherty and Parliamentarian Cheryl Riley.
MINUTES: A motion was made by Senator Kidwaro, seconded by Senator Ciafullo and passed with a vote of 21 in favor, 0 opposed and 1 abstention to approve the minutes of meeting 2 of the 2006-2007 Faculty Senate held on May 17, 2006.
President Podolefsky began by welcoming the faculty to a new year. Podolefsky stated that the freshman class is the largest it has been in several years. Podolefsky stated that freshman convocation was standing room only. There was also a great faculty turn out at the convocation. A number of policy issues were handed to him last year and he has handled all but one, the merit pay proposal, which has been passed to Provost Shah when he comes to campus full-time. Although the proposal did not come back to the senate itself, it did go out to the faculty via e-mail and campus wide forums. There has been a discussion with the President’s Cabinet about their role in terms of the policy process. The President’s Cabinet will then consist of vice presidents and other top administrators, and the new Policy Review council will consist of the General Council, policy officer, president faculty senate, president professional staff council, president support staff council, president bargaining unit, president student government association, 1 dean, 1 department chair, and 2 non-academic directors. This new group will be called the Policy Review Council so that its name fits the
There was also a comment in the handouts regarding the budget approval changes that Podolefsky wanted to clarify. The Board of Governors delegated authority to the president to approve budget expenditures below the $100,000 limit. They will still approve the budgets, but this will give the president the opportunity to purchase items previously needing Board approval. Now the president can approve purchases without having to wait until the next board meeting; however, this does not change the constraints on the departments themselves.
Federal appropriations are moving forward assuming the President signs it. Also there has been a movement on the MOHELA sale of assets and if this goes through there will be funding to renovate Marrow/Garrison. The only question will be how fast this can be done. Ciafullo asked President Podolefsky, “So there are no legal challenges to the money for building renovations. The Attorney General doesn’t seem too happy requesting this.” Podolefsky stated that he doesn’t know if the Attorney General is happy and he doesn’t know how far he will go with this; however, other attorneys, such as the MOHELA attorneys seem to be okay with it. They believe it will stand. Podolefsky believes there was some recognition in the visit between the presidents of the universities that the institutions are working together and hung together and this sent a very positive and important message. The institutions also had to agree to not press forward on 1865, capping tuition. Had they agreed to do this last year, Podolefsky believes MOHELA would have pressed forward; however, and then the university would have had many years of budget problems.
Assistant to the President/Interim Provost Wilson updated the Faculty Senate on three recommendations that were made to the president. First, involving a procedure created for full-time faculty to have input in the evaluation of adjunct faculty. The second recommendation made to the President is that an adhoc committee be created to review the procedure for evaluation of academic administrators and with the help of Jurkowski there is now a membership named to that committee. Another adhoc committee that has been requested was a committee that will evaluate Information Services from a user perspective. The charge of that committee, the committee structure, and about half of the committee membership has been selected and Wilson is waiting on more names for the membership.
FS Vice President McKee didn’t have much to report due to the Provost Advisory committee having only met once during the summer semester and she was unable to attend that meeting. The committee will be meeting Friday, September 1, 2006.
FS President Jurkowski thanked the Alternates for being there today and gave a quick reminder that if a Senator can not attend a meeting, please send an Alternate in his/her place, so that there can be a full quorum. Jurkowski spoke on the several handouts that were sent out with the agenda e-mail. There was a meeting that morning on the healthcare. Martha Albin handed out a briefing paper that was handed out to the Faculty Senate before the meeting. There are some minor changes that need to be done before this goes before the board that Podolefsky pointed out prior to the meeting. On the third page under 2006 policy changes there is no need for a change there. The numbers under CMSU monthly assistance should list only the dollar amount and not the percentages. The report also noted that with the budgeted increase of 15% for insurance, BlueCross/BlueShield guesstimated 11.8%, and the final numbers came to only a 9.1% increase. The brief also shows the cost next year for Employees and early retirees. This information is set with BlueCross/BlueShield and will be going forward to the Board of Governors.
Also, Jurkowski handed out a summary of the Faculty Senate planning session that took place in June. This handout is a condensed information and bolded items that had been mentioned multiple times. Jurkowski did include some notes as to where the recommendations were at, such as merit pay. He also stated that he has taken some of the information to the Faculty Senate committees so they can begin looking at some of the issues. Jurkowski informed the Faculty Senate that he received an e-mail regarding some roll-over funds last year. In conjunction with a motion the Faculty Senate passed, $5,000 has been moved from the Faculty Senate budget to the Scholarly Activity Travel Fund. Also, $8,849 has been moved from the Faculty Senate budget and given back to the university in the President’s Contingency budget.
Jurkowski also met with SGA just before classes began and talked with them about getting involved with us and he thanked the SGA representative for being there. The faculty Senate also needs to send people to the SGA meetings, so he passed around a sign-up sheet and asked the Senators to sign up for at least one of the meetings. There will not be meetings during the weeks of Thanksgiving and finals, so those weeks were crossed off the sign-up sheet. Ely asked what day of the week the meetings are on. Jurkowski answered, Tuesdays at 4:00 pm, and that information was also on the sign-up sheet along with the room location.
Podolefsky added regarding the funds that were transferred over to the Scholarly Activity Travel Fund, there was an additional $40,000 rolled forward. This begs the question as to whether the money might have been better used elsewhere. This year there is approximately $150,000 total in the fund.
SGA was represented by Jesska Daugherty, Vice President of the Student Government Association. She introduced herself as a Junior at Central Missouri State University. The year is getting off to a good start. There are 42 Senate seats and only 18 are filled, so they are working hard to get involvement going. They currently have over 20 applications and Tuesday night they had 4 nominations, so there should be some more senators shortly. Daugherty stated that last year they worked with the bookstore about getting vending machines on campus to provide scantrons, pens, pencils, etc. and those are currently in Lovinger and Ward Edwards. Also, they have a night rider transportation program and last years numbers were very high and had a positive outlook for this year. SGA is thinking about contracting out with another company, such as OATS, and it should launch September 8 or 9 for this year. SGA had a retreat right before classes began and they spoke on shared government. They would like to build and develop it even more than previously, for example coming to the Faculty Senate meetings and having a representative from the Faculty Senate come to the SGA meetings Also, having representative at the university and administrative committee meetings, although, they do not have a good list of these committees. If anyone is aware of committees that need SGA representatives to please contact the SGA office and let them know.
SPRC Representative Koehn informed the Faculty Senate that SPRC did meet over the summer on a reduced schedule. Early part of the summer surrounded the vision statement. The Board of Governors did approve the vision statement that the President introduced last year. The SPRC is continuing to work on the Mission statement at this time. Provost Shah was able to attend the July meetings and he wanted to get a lot of campus conversation started this Fall and felt the best and most efficient way to do that was to create six task forces for Strategic Planning purposes. Koehn prepared a hand out showing tentative membership for the task forces. There may still be some member recruitment for some of the task force, as Provost Shah asked each of the committees have about five members; however, due to diversity on campus the task forces have approximately ten members each. Shah has asked this be an inclusive process, so if anyone would like to be on the task force, they could probably be accommodated. Appointments were made by Support Staff and Professional Staff Councils. Faculty appointments were made through the Dean’s offices. The new task forces are titled as Branding and Marketing Central, Campus Culture: Scholarship, Teaching and Entrepreneurship, National Recognition and Recruitment, Examining Academic and Institutional Organization, Promoting Quality, Excellence and Efficiency, and Where Do We Want to be in Five Years?. The purpose of the task force is for ideas to come out of the group to help us plan strategies for five year limitation. All of the members will be invited to the fall planning retreat that is set for September 12. The retreat will be used to kick off the new task force so the charges will be given at the retreat. Still active with SPRC is the university name change, but Koehn said she would leave the information to Staab, who will report on that later in the agenda.
First speaker introduced was Dean Mollie Dinwiddie to speak on Library services news. Dinwiddie wanted to thank the Faculty Senate for their support in the past. It has been her experience in the many years that the Faculty Senate has been one of the library’s very firm advocates. They have supported the library’s initiatives and have made sure the library has had sufficient funding to maintain appropriate collections and materials in many different formats. Dinwiddie asked the Faculty Senate to continue to encourage others to value, appreciate and use the library, its facility, services and materials. There are many fine resources and services available to both faculty and students that include collections of books, magazines, journals, newspapers, media, electronic resources, etc.
A wonderful resource that CMSU has is the Mobius Consortium, and this is 60+ academic libraries throughout the state of Missouri who work together to share a database system and an online catalogue, as well as resources with one another. This group also includes the state library and two large public libraries as the cooperating partners. We have access to their collection and they have access to ours. Because students and faculty can now get what they need online, they are not always coming to the library anymore, so the library needs our help to advertise, promote and encourage others. Mobius, which is a premier consortium group throughout libraries, did have complete elimination of state funding in 2005. Therefore, the libraries found a way to support Mobius themselves. Dinwiddie asked the faculty to encourage the students to come to the library by using the resources within the building and those things they can get electronically. Get the students to ask questions. Encourage colleagues to work with the library liaisons to help select materials, to devise assignments, to help you with things that will work with your curriculum and research needs.
A new electronic resource the library has is something called Refworks. This is a resource that allows users to manage citations as they find them, then automatically formatting the references into MLA or APA citation format. This will cut back on a person finalizing a paper and realizing later that they have left off some citation they needed because it keeps the information as you go. There will be some sessions available that can help faculty and students learn how to use Refworks.
Currently tours are being provided to anyone who comes over during certain times of the day. These are highlight tours that will introduce people to the library and they will continue through September 30 and more information can be found on the library website. Also available is class instruction sessions. The college’s librarian would be available to come to a class to allow the class of students to come to the library and the librarian would get a specialized session on how to use the tools within your discipline. The liaisons names are available though the library website or call Dinwiddie’s office and she can connect you to the person. Also, the faculty might inform the students that the library employees a large number of student workers in the library. They do work around the students schedules so that it doesn’t interfere with their learning. Dinwiddie handed out a flyer that showed basic information about contacting the library.
The next speaker was Ron Long, as the first Academic IT facilitator. Long stated that he will be a liaison between faculty and professional staff in Information Services. At this moment Long stated he is in the learning mode. He is learning how the Information Services department works, what their goals are, so he will be better prepared to work with them and the faculty. Long is also working on trying to understand the Banner system and learn quickly how Banner works and therefore how he can help others. Finally, he stated he is learning what you need to do.
Also, Long stated he will have some kind of role in planning for changes. There are some changes coming in GroupWise and possibly a new e-mail system for students and he plans to be able to play a role that will help in communicating about those changes. He will also be advising on some training issues. With that in mind he has a series of questions that he will be sending out as quickly as possible to the Faculty Senate to gather the input. One question will be what faculty know about the Banner system. Long stated he has discovered different people know different things.
Long stated he has been asked to help Information Services to plan for change. This is a huge job, but Long would like to approach this in a problem solving way and try to anticipate some things before they happen and will ask for faculty’s help in doing that. His e-mail address for these items is firstname.lastname@example.org. With this it will separate out e-mails relating to this new role from the other e-mails he gets. His phone number will remain 4782. Long asked for the Faculty Senate’s input on the questionnaire that will be sent out. He is asking that the answers try not to be just venting about problems, he is really looking for specifics about what the person knows and can do and also what the person needs to be able to do but have not figured it out yet. Long stated he is a new resource for faculty.
Staab stated that he found the previous sessions very helpful but he recalls going through the process of knowing how to use a particular function but didn’t have a general sense of the capability of Banner, such as what we can do with it, where we are going, what direction that is. Long responded that Staab has asked the exact question that he is asking right now. He wants to see the big picture. He is hoping to help the faculty find that. Many other universities are using Banner and Long hopes to visit them to learn more from them as well.
Senator Staab updated the Faculty Senate on the task force regarding the University name change, the designated name being the University of Central Missouri. A white paper was produced that everyone had an opportunity to respond to, including, faculty, students, staff, etc. The task force received approximately 480 responses. The task forced took the comments and tried to dissect the points that people were making and included them into a summary of the comments and an appendix of the comments. The task force met June 6 and discussed the comments made. The task force recommended unanimously proceeding with the name change with qualifications. Qualifications include the importance in terms of implication of the name change that other things go along with it. Many comments stated that the University of Central Missouri would be a more nationally recognized name, such as University of Northern Iowa, University of North Texas, etc. Many people stated that the name itself would be an improvement. Others stated it is important to keep the name Central Missouri because of the traditions of the institution. The recommendation of the task force did go to the President and is slated for the September 20 meeting with the Board of Governors.
Jurkowski then presented Motion 2006-2007-2, made by McKee and seconded by Geiger, changing two meeting dates for the Faculty Senate and Executive Committee that were accidentally scheduled for Spring Break:
The Faculty Senate recommends that the following revisions be made to the meeting dates of the FS and EC meeting dates. March 7 and 8, 2007 are during the current Spring Break session; therefore, the FS meeting scheduled for March 7 will be moved to March 14 and the EC meeting for March 8 will be deleted.
A vote was then taken on Motion 2006-2007-2 with the following result:
-PASSED- Unanimous (Motion 2006-2007-2)
Jurkowski reminded everyone there is an Executive Committee meeting tomorrow, August 31, 2006 and the next Faculty Senate meeting will be September 20, 2006.
The meeting was adjourned at 5:02 p.m.
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