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Meeting and Conference Services

Elliott Union 301
Warrensburg, MO 64093
Phone: 660.543.4342





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Video and Sound Equipment

  • To use A/V equipment in Lovinger 1290, Wood 100 or WC Morris 299, a key for the sound cabinet must be checked out between 8 a.m. and 5 p.m. Monday through Friday from MACS in Elliott Union 307.
  • To have access to A/V equipment in Wood/Martin classrooms, student organizations must have their adviser check out a key to the A/V cabinet from the Dean’s Office in Martin 126 before 4 p.m. on the day of your meeting. The key must be returned to the Dean’s Office the following business day.
  • It is your responsibility to make sure all A/V equipment is shut off and the A/V cabinet is locked following the event. The key will need to be returned to Elliott Union 307 prior to 11 a.m. on the following business day.
  • PowerPoint Advancers are to be checkout out with a picture ID at the information desk. The picture ID will only be returned when PPA is returned.
  • All presenters using a data projector for their event will need to be available at least 30 minutes prior to their start time for A/V system checks.
  • All groups using a data projector are required to turn off the data projector before they leave the room. If they are unable to do so, contact the Elliott Union Information Desk.
  • A/V technicians are available 15 minutes before an event for technical services. Therefore, please have all mobile technology ready for set up when the technician arrives.
  • Elliott Union 240 sound booth may be used for events, but sound booth guests must be trained to use equipment by a UCM A/V technician. No more than three guests are allowed in the Elliott Union 240 sound booth at any given time.
  • Student organizations must confirm their lighting and A/V needs at least two full business days prior to the event. Last minute changes may not be approved.

Spotlight Operator in Hendricks Hall:

  • An A/V technician will operate the spotlight during performing arts productions and presidential events.
  • All other events will be given the opportunity to run the spotlight themselves. A training meeting with the client and A/V technician will be set up by the event coordinator.

If the client is not able to run the spotlight, the event coordinator will ask the A/V manager if a member of the staff is available to run the spotlight. The client may be charged a fee. The A/V manager and staff are responsible for the maintenance and repair of the spotlights.


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