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Academic Affairs / Provost

Administration 203
Warrensburg, MO 64093
Phone: 660-543-4116

Tuesday, January 14, 2014
3:30 p.m.
U 237A

The Academic Council functions as the primary organizational group for department chairs and deans. The Council functions in an advisory capacity to the Provost/Chief Learning Officer for Academic Affairs. The Council recommends actions to the Provost who either responds or directs the recommendations to the proper person or organization within the university governance structure. These recommendations will indicate the Council's majority opinion on an issue or a call for action. The recommendations will be in writing and will contain the appropriate individual or group to receive the recommendation.

I. Approval of Minutes from December 10th, 2013

II. Department Chair Discussions with Provost
A. Clear data on capacity for departments/programs- what are the metrics that
should be used?  
· We’re resetting the budget. What kind of metrics do we need to measure this?
· Classroom capacity?
· Other support staff? Advisors? When do we need to add staff—at what levels?
· What are the tipping points to avoid bottlenecks?
· 300 credit hours per faculty? Not necessarily, especially if accrediting agencies want something else? Some departments this number does not work well with. Those numbers are not always good numbers. Some departments do more than 600 CHG per faculty per year.
· Perhaps the college as a whole as opposed to individual departments—meeting the 600 CHG per academic year.
· Classrooms are at a premium. Hard to get enough large classrooms to use to balance out smaller classroom numbers.
· Think about what programs can be grown?
· How to recruit against dropping high school senior numbers?
· Pass ideas up through the Dean. Equipment, faculty, space, etc?
B. How are service and scholarship supported? (from what funds?)
· Scholarly Activity Funds (SAF) have not budged up in twenty years? $600 barely covers airfare and one night of a hotel today. International travel funds have dropped from $1000 to $750, which barely covers airfare if that.
· If university is going to require scholarly activity, it needs to adequately support travel for scholarship.
· Need to share these data. What do we need?
· If revenue goes up, share goes up; if goes down, then share likewise goes down.
C. What is General Ops used for?  Revenue share?
· What does general Ops cover? Why not reset budgets?
· We need to be able to articulate benefits of faculty travel and scholarship
· We need to mention faculty scholarship—regular reporting up the chain. Get the message that we are an active faculty with regards to scholarship. That we do more than teach and that scholarship informs and strengthens our teaching.
· Charge back systems that are still in place? GA positions especially who we have to pay to other colleges or programs. Rate of chargebacks has to be examined.
· Having to pay for tables and chairs to service students is silly.

All of this information should be put into bullet point reports for Deans and then passed up to Provost.

[Deans and others are invited to arrive at 4pm]

III. Questions on Written Reports
A. No reports submitted
Enrollment Management: Dr. Sluder – thanks for looking at enrollment updates & Gen Ed capacities. Since yesterday 165 students have enrolled; all the things you are doing are important for our students. Have asked for freshman status update daily. We need 62 more freshmen to enroll this spring to hit our performance target for this year (persistence rate of 88%)
IV. Information Items
A. New items
1. HLC Update (Mike Grelle)
-Institutional report was due last Friday; one member of the team visited today to see the Whiteman Airforce Base/Aviation piece
-chair of visit team is from K-State
-website goes live on Friday
-the ‘secret’ section is password protected
-make sure you clean up web pages a little bit – remove obsolete stuff (Jim, how do we do this)
-working on schedule
-demo of EAB by advisor (how we use it to improve student success)

B. Previous items
1. Faculty Advising & Retention - sharing and professional development (Advisor reps Natalie Peirce & Christine Spader)
Julie – what do faculty advisors do? Each college was charged with a list of what faculty members do in undergraduate advising (how faculty are involved) – this was given to Ken Schueller. Working on updating web right now; have talked about training as a group. Some conferences are available but advisors are willing to offer training. Every college uses faculty advisors differently. AHSS uses faculty advising a lot but each dept different. Faculty in mentor role usually talking with jrs and srs; getting them into electives, choosing minors and finding internships, career choices, etc. Dept chairs and coordinators are seen for decisions on elective approval, course subs, etc. CHST was going to implement training on DegreeWorks, etc. Assigning of faculty advisors (AHSS is doing this a lot) so it shows up on DegreeWorks and MyCentral. Utilize ‘notes’ in DegreeWorks and MyCentral. Do we have a way to track whether advising affects retention?

V. Discussion Items
A. EAB Software usage - who is using it? Who is willing to use it? Do you want
training on how to use it? what additional information does EAB need to make the software useful?
EAB – will provide statistics related to this. Not all faculty have access. Dr. Sluder – will talk to Aaron about access to EAB. (Mike Sawyer had questions about usefulness of data…why would a freshman with a 4.0 be listed as ‘high risk’?) Where do you look to see what is the most useful data? How to recognize risk factors? This is only for undergraduates. Dr. Sluder suggests using EAB daily.

B. Seats in major classes - seat capacity, how to increase
Advisors have conveyed seat issues in major classes.
-classrooms only hold so many (we do not have a lot of large capacity rooms)
-only so many qualified faculty
-space & resources
-a concern with growing programs
-with summer courses, trying to be responsive to where the needs show up during the regular semesters
-online capacity – University cap?
C. Leadership in Office of Sponsored Research - internal interest and talent? “Grow our own”?
-may need to re-examine the job description.
-should it be a different type of office, different type of job? We are not going to need the office run like we are a Research I.
-can resources be centralized through one office for faculty travel, etc?
-maybe we should ask the previous director to see what the job ‘should’ look like

VI. Other Items As May Arise

VII. Future Agenda Items
A. University Council for Student Development Committe (UCSD update) (Ken
Schueller - February)
B. Faculty classifications and categories/levels
C. Data Warehouse - Dr. Skip Crooker
● General update
● How should requests for data be submitted?
● How is retention tracked? Are there data that show retention from semester to semester in a program?
D. Related to item B: Can we purchase a data management system ie TaskStream?
E. Maintenance of department web pages – a better solution (may need someone from University Relations to talk to us – Robin Krause)