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Academic Council Minutes
Tuesday, June 12, 2012
I. Introductions and Approval of Minutes (5/8/2012) – Ice cream in appreciation of Dr. Sutton and Dr. Wilson’s years of service supplied by Dean Greife. Cindy Merryfield was introduced as recording secretary. May minutes were approved as distributed.
A. Provost George Wilson - no report
Enrollment Management Rick Sluder - Brooke Villigram was unable to attend due to today’s orientation. We have had three to date, two last week and today, and one more this Saturday all at capacity. President Ambrose greeted students today. Dr. Sluder urged everyone to please be sure to make arrangements if unable to attend. He welcomes any suggestions. The fall prep meeting will be Wednesday, June 27 from 10:00-11:30. Chairs are welcome to attend. The weekly enrollment update will be sent out later this evening. Everything is up. Semester credit hours for fall up 4.8%. We are only 10 weeks (68 days) away from the first day of class and we need to register an additional 2,500 students. We currently have 450 students on wait lists.
Institutional Effectiveness/Assessment Mike Grelle out - data pack email/ no other report
Student Experience/Engagement Shari Bax - Boys State begins this weekend through Saturday, immediately thereafter girl state begins. We will host 1,800 juniors and seniors from high schools across Missouri.
Technology Jim Graham - Faculty upgrade is being revisited by deans and provost. Multimedia upgrades will be in place by start of semester. Graham’s area is looking closely at additional add ons thru Google apps. They are difficult to support. He is trying to get the document out shortly for faculty to use for instructional purposes.
C. Deans - New to the agenda, regular item for deans to share anything. Dean Dinwiddie expressed appreciation to all faculty for submitting their requests.
D. Faculty Senate President Cheryl Riley - also new to the agenda, nothing has been happening at Faculty Senate. They have held one exec meeting to set objectives. They plan on meeting July 12 to introduce to Dr. Curtis. Faculty Senate decided to have a meet and greet for new and old faculty.
E. Other Announcements and Updates - Joy Stevenson from the International Center announced the alumni award deadline will be August 1 and is to be awarded in 2013.
III. Information Items
A. Summer Contracts - Chenelle McNair and Becky Landkamer - here to answer questions. They have simplified process and eliminated a lot of data entry.
B. Graduate Students Application Processes - Shellie Hewitt - The electronic GSAP is able to track grad school admittance and acceptance. The few glitches have been worked out. They would like to set up training for scanning and inputting checklist items. Please watch for an email. They will also be sending another survey to see if additional items need to be added to the workflow. If there are any questions or issues please contact the graduate school. Any changes to those involved in the workflow process, please let the grad school know (ie grad coordinator change).
C. Gen Ed Update - Alice Greife and George Wilson - The Gen Ed committee is developing a template of the process (standing gen ed committee) in hopes that process and format will be available by the time fall semester starts so we can begin reviewing courses. The revised/new gen ed will take effect fall of 2014. They are trying to create as much flexibility as possible, and all courses will be reviewed to ensure they meet the outcomes required in those areas.
IV. Discussion Items
A. Department Chair Professional Development Topics (Appendix 1) - Pat Antrim - have discovered new department chairs do not get a lot of instruction on how to do their job. They are looking at rotating group/local experts to go over the list of possible topics, (budget, p&t, evaluating faculty, program reports - see appendix). Planning on a 5-15 minute presentation, one at each meeting. Please send ideas and suggestions to representatives on the exec committee. Please submit suggestions on type of topics. It was suggested topics be coordinated with deadlines new faculty will be expected to meet. Example - P&T topic might be the September subject since it is done early in the semester. A checklist would be extremely helpful to have.
Included list of library resources. Webinar purchased a few years ago are still available in the library.
V. Other Items
A. Retirement Celebration - at beginning.
B. Meeting Schedule for 2012-13 (Appendix 2) - Next meeting august 14, 3:30 in wde 2010
Plan Day Schedule- It was asked if we knew what the schedule would be with the State of the University Address being that Monday. Those with questions should contact Christina Kanak or Debbie Combs.
It was asked if there has been any discussion about raises? Yes, subject to Governor Nixon’s approval of the overall budget a 1% across the board raise was approved or $600 minimum.
VI. For Future Agenda
Demonstration of new audit software: Degree Works Teri Bowman, Rick Sluder
Summer 4 day work weeks