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Academic Affairs / Provost

Administration 203
Warrensburg, MO 64093
Phone: 660-543-4116

Academic Council Minutes

Tuesday, October 8, 2013
3:30 p.m.
U 237A

The Academic Council functions as the primary organizational group for department chairs and deans. The Council functions in an advisory capacity to the Provost/Chief Learning Officer for Academic Affairs. The Council recommends actions to the Provost who either responds or directs the recommendations to the proper person or organization within the university governance structure. These recommendations will indicate the Council's majority opinion on an issue or a call for action. The recommendations will be in writing and will contain the appropriate individual or group to receive the recommendation.

I. Department Chair Discussions
A. Open discussion/future topics
Requiring the declaration of a major after 30 hours of coursework
Concerns expressed about undecided majors continuing to take coursework after 30 hours. Will we prevent them from enrolling for the next semester.
Should students be able to self-declare a major, or should they have to be ‘accepted’ by the department?
Most programs have criteria for admission that match the university requirements for admission
What happens when the completion requirement is higher than the criteria to enter the program? For some students it will be impossible to get the GPA high enough for admission into a program.
Completion & retention are metrics we are held to by the state. Not allowing students to enroll if they don’t declare a major might negatively impact those metrics.

II. Approval of Minutes from September 10th, 2013 [approved unanimously; no abstentions]

III. Questions on Written Reports
A. No reports submitted
a. Rick Sluder: Choose Red Grant. For surrounding states. Must be regularly admitted and remain in good standing. Rick has data about how many students this might impact…mostly KS, IA, IL. Look on web page, primary feature. Looking at marketing to make sure students are aware.
i. When can students enter with the grant? Fall only, only new students.
ii. KS grant continues
iii. It is part of admissions process; do not need to apply. Tuition waiver. Do not need to reapply.

IV. Information Items
A. New items
1. Dashboard - steering committee is complete (meeting Friday, Oct 11)
Library -Linda Medaris
CHST-Mike Godard
HCBPS - Jean Nuernberger
CAHSS - Mike Sawyer
COE - Nicole Nickens

B. Previous items
1. No news on the business card logo question- Dr. Curtis reported that she has brought up the business card logo question and has learned that we can look into this issue.

V. Discussion Items
A. HLC Showcase - Dr. Michael Grelle or Melissa Wilson
Upcoming “Assessment Showcase”. We produce a self study but it is really beneficial if the accreditors can talk with faculty and students. Interested in staff & student presentations. Eg,., Habitat for Humanity, small business, service learning. Applications were sent out today and due Nov 1. Poster session. Will have wifi. Student exhibits, etc. whatever will fit on the tables. Not handouts or brochures etc. Criminal justice team, Debate team

House Bill 1022 – best practices in remedial education. There are controversial points. Less problematic for more selective institutions. If students cannot get a certain ACT score they cannot enroll in ANY higher ed institution, even cc. What is the floor score? What about students who score pretty high In some areas but get a low score in another area?

Now require 4 years of math (change in CBHE core curriculum)
B. Annual review of all faculty - discussion led by Dr. Curtis
What will help in evaluating pre-tenure faculty (how to document
strengths/weaknesses prior to the P & T decision) Timelines & Frequency need to be addressed; generate questions for Legal Counsel
• Handout from Dr. Curtis regarding Promotion, Tenure, & Annual Faculty Evaluation
• Hank Setser, our legal counsel, will reflect upon any questions that we have at some point in the future
o What about when a person does not ‘fit’ into the culture of the department? Does this impact promotion?
o Issue of collegiality?
o Faculty assignment letter: What classes you teach, service you are expected to do, whatever else
o The period of dismissal without cause needs to be longer; maybe in the third year instead of second – Can we put this in place?
o 3 yr probationary review. Decided at that point if that individual will be retained.
o Where is annual review of faculty noted as a requirement?...
o Why do we not have a post-tenure review process?
o We need boilerplate language especially for when there are concerns
o Chair has an annual review committee for the department and they generate the annual review letter together for each faculty member
o There is a growing need for collegiality to work its way into p&t consideration
o Maybe we should have college-wide seminars to make new faculty members aware of the expectations and what is valued in the college
o How do we hold selves and others to standards of best practice (what is the difference between ‘best practice’ and ‘academic freedom’?
o We need to define certain things such as academic freedom
o Is there any merit in having a set of ‘academic assumptions’?
o Do we HAVE to give a terminal contract? They get another year! Can be damaging and very unproductive

VI. Other Items As May Arise

VII. Future Agenda Items
A. Data Warehouse - Dr. Skip Crooker
general update
how should requests for data be submitted?
how is retention tracked? Are there data that show retention from semester to semester in a program?
B. Requiring all students to complete the online responsible conduct of research (RCR)
training prior to submission of IRB forms for any research (including class
assignments and no human subjects) tentative future item
C. Student success committee update - Dr. Rick Sluder

Respectfully submitted,
Nicole M. Nickens