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August Meeting Minutes
Provost Council Meeting
August 8, 2013
The following were present: Dr. Deborah Curtis, Dr. Mike Grelle, Dr. Shari Bax, Dr. Rick Sluder, Ms. Melissa Jones (for Dr. Jim Graham), Dean Gersham Nelson, Dean Roger Best, Dean Mike Wright, Dean Joe Vaughn, Dean Joseph Lewandowski, Dr. Joy Stevenson, Ms. Cheryl Riley (for Dr. Alan Zabriskie), Mr. Ken Schueller, and Ms. Debbie Combs.
No information items were given.
Minutes were accepted as distributed.
Strategic Leadership Team: Dr. Curtis reported preparations are being made for the State of the University address.
Faculty Senate Update: An update was not available.
Retention Planning Update: Dr. Sluder reported it will be mid-September when EAV comes to campus to go live with their system.
Lumina Conference Report: Delayed
APRC Faculty Representatives: Dr. Grelle reminded members the committee has expanded its membership. A request was sent to the deans for names of faculty reps from each college. Some have been received so this is a friendly reminder to those that have not submitted names.
Student Reinstatement Process: Dr. Curtis said she recently had a situation with a student and reinstatement. She would like to clarify the process and identify a point where it becomes a no deal situation. When students get mixed messages it makes UCM look bad and can also create legal problems down the road. After a lengthy discussion Dr. Curtis stated she will talk to Hank Setser about this issue and then come back to this discussion at an upcoming Provost council meeting.
Promotion & Tenure Guidelines Process: Dr. Curtis said the process and practice of going through promotion and tenure needs to be clear and consistent. She is taking this item to the Faculty Senate Executive Committee to get a timeline in place for this year. There needs to be a better rate of student evaluations. Another suggestion was to make it mandatory for chairs to complete evaluations on the faculty. There also needs to be a good definition of faculty workload expectations. Dr. Curtis will discuss this at the Senate Executive meeting to move the issue forward.
Data Dashboard Discussions: Dr. Curtis wants to make sure people can trust the data they are getting. There needs to be conversations about the data warehouse so units can do their own queries with confidence. She asked members how this should be approached. She suggested a couple of vendors (Digital Matters and TaskStream). A decision was made to have the next discussion on this item at an upcoming Academic Council meeting.
Space Allocation: Dr. Curtis reminded members of two space challenges that were discussed in the spring. One issue was solved and the other one needs to be resolved. A location needs to be identified for the English Language Center. A meeting is being scheduled to resolve this issue.
Advisors Handling Refund Requests: Dr. Curtis said this came up recently due to a request from a parent. Her question to members was where decisions should be made for refunds. For graduate students it is made at the grad office and students may appeal that decision to the grad council. One suggestion was that Mike Grelle should make the decisions on refunds with input from advisors. Faculty behaviors come into play on these decisions because a lot of decisions are based on last day of attendance. Dr. Curtis and Dr. Grelle will continue discussing this item.
Mid-Term Grade Reports in All Classes: Dr. Curtis wants to discuss requesting mid-term grades for all classes including graduate level. She will ask that this be added to the agenda for the next Academic Council meeting for further discussion. The deans unanimously agreed there should be mid-term grades for all classes and the only exceptions would be internships, practicum and individual projects. The objective of these grades is feedback to the students for persistence and retention.
Dean Nelson said they are ready to purchase pilot scanners for taking attendance in classrooms. The pilot will include two scanners for two classrooms. Provost Curtis has committed to spending $2,500 for this and the deans will make up the difference to meet the $8,000 cost. The pilot will be for rooms in Wood and WCM. The 2nd trial will be in Lovinger and WDE.
Dr. Curtis asked members what the process has been in the past for chairs teaching an extra course. The overloads have been based on the chair’s academic year rate. She stated she will give this item more thought and asked the deans to have additional conversation on this item as well.
Dr. Sluder said enrollment is up 3% in headcount and 2% in credit hours at this point.
Dean Nelson asked when Maxient will be rolled out. Dr. Bax said the reviews have gone well, they are tweaking the system and training is slated to begin in September.
There being no further business to discuss, the meeting adjourned.
Debbie Combs, Recording Secretary