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December Meeting Minutes
Provost Council Meeting
December 13, 2012
The following were present: Dr. Deborah Curtis, Dr. Mike Grelle, Dr. Shari Bax, Dr. Rick Sluder, Dr. Jim Graham, Dean Gersham Nelson, Dean Roger Best, DeanMike Wright, Dean Alice Greife, Dean Mollie Dinwiddie, Dean Joseph Lewandowski, Dr. Phil Hull, Ms. Ann Nordyke, Ms. Barb Carder, Mr. Mike Jeffries, and Ms. Debbie Combs.
• Not for Profit Leadership Alliance: Dr. Bax reported UCM has been a member institution of this alliance for several years. We are supposed to begin an academic program where students receive a certificate for the program but we no longer have a leader. Dr. Bax met with Mary McCord who provided names of possible leaders. She asked members to send her additional names.
• Dr. Sluder announced the Martin Luther King Scholarship Dinner will be held on January 22.
The minutes were accepted as distributed.
Strategic Leadership Team: Dr. Curtis said they have been discussing finances and the development of performance based funding. When they know more about the funding model, information will be distributed. They also discussed Missouri Innovation Campus activities and the next program to be offered. President Ambrose is engaged in conversations with some new partners and a large donor.
Faculty Senate: Dr. Curtis reported on Senate activities in Dr. Rennels’ absence. The Senate Executive Committee met recently. Dr. Curtis updated them on a recent Chief Academic Officers’ meeting and a new reverse transfer initiative. A website with an active listing of courses from across all state funded institutions will be available. It should begin in January. The CAOs continue discussing College Ready Work. This program is for juniors in high school. Rick Dixon will attend the next Faculty Senate meeting to discuss insurance. Dr. Curtis said there are questions from faculty regarding the student tech fee and she wants to get the correct information out about how the fee is used.
Retention Planning Update: Dr. Sluder stated he is going through the Student Success Committee’s report and will send information out on recommendations soon.
Revised AP&R 11: A process needs to be in place to certify faculty that teach online courses with a policy in place to back up the process. This is a requirement of The Higher Learning Commission. Barb Carder and Mike Jeffries asked members to look at the revised document and provide input. They would like bring together a group of people that have been involved in the process to tweak the revised AP&R. The revision will be completed by February 14 and Dr. Curtis will approve it at that time. Dr. Curtis needs to know what resources for personnel and equipment need to be in place to move forward once it is approved.
Merit Aid Available for New & Transfer Students: Ann Nordyke distributed a Power point presentation on aid available and reviewed the slides (attached). December 1 is the initial deadline for the Red and Black awards but they continue awarding them until April 1 if funds are available. Dr. Curtis will invite Angela Karlin to an upcoming meeting to discuss financial aid bundles.
Revised Attendance Policy: Dr. Bax distributed copies of the revised attendance policy (attached). Dr. Curtis asked Dr. Bax to ask members of the Academic Council for input on the revised policy.
Early Alert: Dr. Curtis said the current process of emails being sent from faculty that refer students to the Early Alert Program has been stopped. She wants to know what we hope to accomplish with this program. After some input from members Dr. Curtis said she will work with Patrick Streck.
Enrollment Planning for Spring 2013: Dr. Sluder distributed information on enrollment at other universities around the state. He is confident we can continue increasing our headcount.
Continuation of Three Core Retention Initiatives for Spring 2013: Dr. Sluder distributed a report and stated credit hours are up approximately 4% for spring. Dr. Curtis said an enthusiastic person needs to be identified to own gen ed.
Maximize Yield for Fall 2013 Enrollments: Dr. Sluder distributed a report with persistence rates for freshmen and new transfers that started fall 2012. Preliminary data indicates there is not a bump in freshmen and transfer retention. Dr. Sluder asked the deans to discuss this with their department chairs to see if there are things that can be done to enhance yield.
Student Success Committee Preliminary Draft of Recommendations: Dr. Sluder asked to delay this item to a future meeting. Dr. Curtis asked the deans to remind chairs of the importance of formative assessment, providing syllabi, and attendance.
There being no further business to discuss, the meeting adjourned.
Debbie Combs, Recording Secretary