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Academic Affairs / Provost

Administration 203
Warrensburg, MO 64093
Phone: 660-543-4116





February Meeting Minutes


Provost Council Meeting
February 13, 2014
Martin 128

Minutes

The following were present: Deborah Curtis, Mike Grelle, Rick Sluder, Mike Jeffries for Jim Graham, Gersham Nelson, Roger Best, Mike Wright, Lynne Alkire for Alice Greife, Mollie Dinwiddie, Joseph Lewandowksi, Joy Stevenson, Alan Zabriskie, Ken Schueller, and Debbie Combs.

Information Items
• None were given.

Minutes
The minutes were accepted as distributed.

Report Items
Strategic Leadership Team: Dr. Curtis said the SLT has not had any meetings recently. Deans Best and Wright have both presented their college strategic plans to SLT and there will be an opportunity for the other colleges to do the same.
Faculty Senate Update: Dr. Zabriskie reported the Senate has met once this semester. The committee on the constitution and by-laws is working on some changes. They are mostly simple changes for clarification purposes. A motion will be going forward from the fringe benefits committee regarding a proposal for a greater salary increase for staff at the lower pay level.
Retention Planning Update: Erin McDougal will be returning to campus the week of March 10th. Dr. Curtis requested she do a presentation for the faculty advisors during that visit. She will also be having one session for faculty users and one for professional advisors.

Discussion Items
High-End Users of Technology: Dr. Curtis stated she has recently had some conversations regarding high end users of technology like music technology. She would like to know of other areas on campus. Dr. Curtis will form a group to look at this and asked the deans and division leaders to submit names of individuals to Debbie Combs by noon on February 21. This is for only high end users for the time being. Deans will be invited to attend the meeting with this group too.
Space Discussion: Dr. Curtis asked members to let her know of key space needs. Some key needs mentioned are graphic design, communication disorders and the Welch Schmidt Center, writing center within the library, a building to house The Honors College, distribution of how classrooms are used, a criminal justice dedicated open lab, and rehearsal space. The roll-out of Schedule 25 was also discussed along with mobile devices provided for students when they are admitted and professional development that would be needed for the use of the devices. Dr. Curtis wants to create a charge for this technology issue and suggested using the Distance Education Committee for this purpose. Dr. Zabriskie offered to discuss this with the Faculty Senate. Dr. Curtis asked members to look at their space needs and to separate immediate needs from long term needs. A meeting will be scheduled for space needs.

Other
• Mike Grelle announced the final schedule is ready for distribution for the upcoming HLC visit. Donna Mayeux will be notifying different groups of their times with the evaluators. He extended an invitation for the deans to attend the Meet and Greet session the first day.
• Mike Grelle stated the same faculty present at the Faculty Scholarship Day each year. Funds are not being exhausted. Dean Nelson will discuss this with the deans to find a way to uplift scholarship on this campus. Dr. Grelle said they want to continue offering the event but would like to see more faculty participate. Dr. Curtis wants graduate programs to be more engaged.
• Dr. Grelle said last year the Summer Faculty Fellows Program was canceled. This year there will be a learning community workshop and someone from off campus will run it.
• Dr. Curtis said faculty will be recruited to participate in a multi-state collaborative that Missouri is participating in. English and math are both included and it will be funded by the Gates Foundation. Skip Crooker will be attending the next meeting on this collaboration.
• Dr. Grelle reported the Faculty Senate Personnel Policies Committee is reviewing the Faculty Guide. They are trying to separate out guidelines and expectations from policy.
• Dr. Curtis reported on a recent conversation with Academic Enrichment regarding learning strategies enrollment in spring vs. fall. If students are placed on probation at the end of the fall semester, they are automatically enrolled in a learning strategies course in the spring. She is trying to determine a reasonable time to tip students towards successful progression. She plans to have this placed on the next Academic Council agenda and also the Faculty Senate Executive Committee agenda.
• Dr. Sluder asked the deans to thank their faculty for working with Central Summit Center.
• Dr. Sluder reported on a recent meeting with Scott Patrick, Superintendent of the Warrensburg School District. They discussed dual enrollment for students to complete their first year of college while in their last year of high school. He added it was a very positive meeting and there are plans for future meetings.

There being no further business to discuss, the meeting adjourned.

Respectfully submitted,
Debbie Combs, Recording Secretary

Provost Council Meeting
February 27, 2014
Martin 128

Minutes

The following were present: Deborah Curtis, Mike Grelle, Shari Bax, Rick Sluder, Jim Graham, Steve Boone (for Gersham Nelson), Roger Best, Mike Wright, Alice Greife, Tina Church-Hockett, Mollie Dinwiddie, Joseph Lewandowski, Joy Stevenson, Kyle Palmer (for Alan Zabriskie), Ken Schueller, and Debbie Combs.

Information Items
Dr. Curtis announced UCM will be participating in the statewide tornado drill on March 4. Last year the university elected to have our tornado drill on a different day which caused confusion.

Minutes
No changes were made to the minutes so they were accepted as distributed.

Report Items
Strategic Leadership Team Update: Dr. Curtis reported that during the last meeting they toured the Public Safety area and heard about the Campus Eye Program. This is an app that can be downloaded on smart phones to report suspicious activities on campus.
Faculty Senate Update: Kyle Palmer attended the meeting on behalf of Alan Zabriskie. He said the Senate hasn’t met since the last Provost Council meeting.
Retention Planning Update: Dr. Sluder stated he has persistence data that he will send out electronically. He distributed an agenda for the upcoming EAB onsite visit.

Discussion Items
General Education Assessment: Dr. Curtis reported she recently attended the Faculty Senate University Assessment Committee meeting. An issue that was discussed is the gen ed assessment that students must pass before graduating. They are supposed to take it after completing 45 hours. If they don’t take it then, a hold is placed on their account. The hold is removed to allow them to enroll in classes and then put back on. Dr. Curtis asked the deans to discuss this with advisors and at faculty meetings to encourage them to help the students understand the seriousness of the test and to take it on time. She is concerned that transfer students are the ones having the most difficulty in passing the test. She asked the deans to find out if this issue is for particular community colleges or programs of study.
Haven Requirement for Students: Dr. Curtis said the revision to the Title IX Clary Act is the Campus Safety Act. Students are to meet the requirements of the online Haven training by March 1 to be federally compliant. If the students don’t meet the deadline, a hold is placed on their accounts. This training provides information on sexual assault and University policies and practices to prevent assaults.
State Fair Community College Collaboration: Dr. Curtis reported she and Rick Sluder recently met with Brent Bates from SFCC to discuss a possible collaboration between UCM and SFCC.
Digital Measures Webinar: Dr. Curtis stated this is product used for managing electronic portfolios. It is a robust system that can create reports and has the potential to go paperless in dossier work and faculty evaluations. She is waiting on some potential dates for a webinar. Dr. Wright suggested that TaskStream be considered again because it also entails accreditations. He will pull together the RFP information.
Multimedia in the Classroom: Dr. Graham asked if the current process for replacing multimedia equipment in the classrooms is working. He doesn’t want to dictate what the money is being spent on but wants to make sure it is being leveraged in the best possible way. Dr. Graham asked members to let his area know of anything new that will be used in the fall. Dr. Curtis asked the deans to have this discussion with their chairs and faculty and it will be revisited in about a month.
HLC Update: Dr. Grelle stated requests have been going out to those involved in the meetings during the site visit. He told members if they would like an HLC t-shirt to notify Donna Mayeux. A photo will be taken on March 6 in the lower level of the student rec center and everyone is asked to wear their HLC shirt. There will be an open forum for students, faculty and staff during the visit. Melissa Wilson is coordinating the showcase and there will be up to 70 presentations. Dr. Grelle thanked everyone for their hard work on the preparations for the visit.

Other
Dr. Curtis announced there is a bit of inconsistency in the First Year Faculty Evaluations. Some are using a three point system and some are using a five point. She asked the deans to discuss this and come up with a consistent form to be used by all colleges.

Dr. Sluder announced 170 students have registered for the Rock the Red Day on Saturday, March 1. They will be attending the basketball game too.

Ms. Dinwiddie announced that March 7th is the Kirkpatrick Day Celebration at the library. Doris Kirkpatrick plans to attend the event.

There being no further business to discuss, the meeting adjourned.

Respectfully Submitted,
Debbie Combs, Recording Secretary