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March Meeting Minutes
March 14, 2013
The following were present: Dr. Deborah Curtis, Dr. Mike Grelle, Dr. Shari Bax, Dr. Rick Sluder, Ms. Melissa Jones (for Dr. Jim Graham), Dr. Mick Luehrman (for Dean Gersham Nelson), Dr. Betsy Kreisel (for Dean Roger Best), Dean Mike Wright, Dean Mollie Dinwiddie, Dean Joseph Lewandowski, Dr. Corey Bowman, and Ms. Debbie Combs.
None were given.
The minutes were accepted as distributed.
Strategic Leadership Team: SLT has been working on the Learning to a Greater Degree contract for completion. Complete details on this will be forthcoming following the March Board of Governors meeting. The purpose for this contract is student success and there will be curricular and co-curricular parts to the contract which goes into effect in August.
Faculty Senate: No report due to the absence of Art Rennels.
Retention Planning Update: Dr. Sluder reported they will be hosting celebration soon for the report which is currently being edited. Once the editing is complete it will be distributed. The leadership team will then confer on what will be the next step.
Identification of At-Risk Students: Dr. Bowman said this is a follow up to a previous conversation on Maxient. He pulled a report when mid-term grades came out with approximately 950 students listed that are at risk now. The information would be helpful for advisors and the counseling center but training is needed. Dr. Bowman will work with Dr. Sluder to determine what the next steps should be for using this report.
Communications with Prospects: Dr. Sluder told the deans that University Relations is willing to look at the letters they send to students when they have been admitted. He will also suggest this to the department chairs. Dr. Bax asked members to send any communication that goes to students to her office as well. They need to review them for a report they are required to complete each year to make sure there is no bias in communications being sent out.
Online Gen Ed Courses: Dr. Grelle reported an audit was completed on gen ed course offerings online. We are very close to having them all online. Dr. Grelle also stated UCM has been given priority access to all National Guard armories in the state and they are each equipped with interactive television. Since UCM has ITV capabilities we could offer courses at the Armories that would be available to the general public. Permission from MDHE is not required to offer those courses. Dr. Grelle will discuss this with Rick Sluder and Joe Vaughn.
Gen Ed Course Capabilities for Fall 2013: Dr. Sluder distributed an update for members to review.
Working the Admit Pool: Dr. Sluder distributed a report showing students admitted by college and department. He also distributed information on yield reports by college and department for fall 2013. Dr. Sluder reminded members of the importance of being in contact with the students via letters, emails, etc. It makes a difference when chairs and faculty write to the students once they have been admitted.
• Dean Dinwiddie reminded members of the Children’s Literature Festival March 18th and 19th.
• Dean Wright announced the Missouri Mental Health Association is meeting on campus through a connection with the THRIVE program.
• Dr. Kreisel reported the Social Work department is hosting a national workshop on campus beginning this afternoon (March 14).
• Dr. Sluder reported today is a Choose Red Day for Aviation with 50-60 prospective students attending.
• Dr. Luehrman reported the annual high school art contest will be going up during spring break and will be on display in the Art Center. The Art Show for UCM students opens on March 27th.
• Dr. Sluder updated members on degree works. The notes feature may be turned on but he would prefer to get the system up and running first. He read that students can see the notes and that would not work. Once the system is running he wants to get input from the advisors and Registrar’s Office regarding the notes feature. Dr. Sluder thinks an email was sent to students regarding degree works. Dr. Curtis suggested putting something online about it and Dr. Kreisel added that students need to be aware there are still some problems with the system that are being worked out.
There being no further business to address, the meeting adjourned.
Debbie Combs, Recording Secretary
Provost Council Meeting
March 28, 2013
The following were present: Dr. Deborah Curtis, Dr. Mike Grelle, Dr. Shari Bax, Dr. Rick Sluder, Dr. Jim Graham, Dean Gersham Nelson, Dr. Betsy Kreisel (for Dean Roger Best), Dr. Joyce Downing (for Dean Mike Wright), Dean Alice Greife, Dean Mollie Dinwiddie, Dean Joseph Lewandowski, Dr. Phoebe McLaughin, Dr. Shing So, Dr. Mahmoud Yousef, and Ms. Debbie Combs.
There were no information items given.
The minutes were approved as distributed.
Strategic Leadership Team: Dr. Curtis is hopeful that managers will soon be able to make some personnel decisions in conjunction with the Provost.
Faculty Senate: Dr. Curtis reported they have received support for the concept of the Learning to a Greater Degree contract. The Senate’s next agenda involves process decisions and they plan to review faculty categories and faculty load. A new committee is being formed to look at these items regarding unique roles for faculty such as in art or the college of education. This group will address defining faculty roles and load.
Retention Planning Update: Dr. Sluder thanked everyone for attendance at the Education Advisory Board kickoff meeting. Things will be unfolding and training for advisors will be forthcoming. He stated the Student Success Report is finished and he will distribute it to members.
Presentation by Math Faculty: Dr. Phoebe McLaughin, Dr. Shing So, and Dr. Mohmoud Youself made a presentation on the redesign of the algebra courses. The goal for this project was to improve learning outcomes and lower the cost by increasing class size and the use of technology. Dr. Curtis said this is what will make a difference for UCM’s retention rate. She encouraged members to invite others to make presentations like these to Provost Council. Dr. Curtis will consider holding a forum in the future to share information such as this.
LTGD Contract: Dr. Curtis announced President Ambrose is holding two informational forums to share information and askq uestions on the Learning To a Greater Degree contract. The three pieces of the contract are curricular & co-curricular, advisement, and attendance. There is a plan for Sodexo to provide dining services on the weekends and expand late night dining until 2:00 a.m. They also plan to expand Einstein’s hours in the library. The 24/7 Committee will be meeting again soon to go through additional data and student surveys from students indicating the types of services they want. President Ambrose has issued a challenge for 500 new student jobs. Dr. Bax asked the deans to provide information to her on positions they need. Peer mentoring will begin in the residence halls and they hope to have one on each floor. Hopefully they will not be confused with CAs. The Board of Governors approved the two year residency requirement so work has begun to revise the residency exemption policy.
Advisor Initiative: Dr. Curtis reported five new advisors will be hired and hopefully will be able to start May 1. The advising structure has to be college specific. Students need to know the difference between an advisor and faculty mentor and where they should go for assistance. Dr. Curtis asked Dr. Sluder to find out what would be involved in making the distinction between an advisor and faculty mentor in the Faculty Guide and catalogs. This information also needs to be in the student handbook, orientation materials and on the website. Open option students will remain with one advisor in the Gateway Center for 30 hours. Those students will be required to participate in exploring majors opportunities which is an eight week program.
Partial Reorganization: Dr. Curtis said this reorganization is about growing the pie because state funding continues dwindling. Dr. Sluder’s area has been redesigned to allow him to focus on recruitment. His new title will be Vice Provost for Recruitment and Outreach. Areas that will report to Dr. Sluder will be admissions, registrar, financial aid, undergraduate and graduate recruitment, and instructional outreach development (workforce development, Central Summit Center). Extended Campus will be a shared responsibility between Rick Sluder and Joe Vaughn. There is a need to uplift low visibility graduate programs. The role of CTL needs to be figured out. For now the Gateway Center and Career Services will report directly to Provost Curtis. The diversity officer will report to Shari Bax. Mike Grelle will receive Military and Veterans Services. Missouri Innovation Campus will also report to Rick Sluder. Dr. Curtis said the announcement will go out soon for the Gen Ed Coordinator position. The Provost Office will be buying 50% of the selected faculty’s time. The person selected must be tenured.
Dr. Grelle asked members to identify faculty that are willing and have the expertise to teach ITV classes in the fall in either gen ed or criminal justice. He would like to be able to provide incentives for faculty that do this.
There being no further business to discuss, the meeting adjourned.
Debbie Combs, Recording Secretary