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Academic Affairs / Provost

Administration 203
Warrensburg, MO 64093
Phone: 660-543-4116





October Meetings

Provost Council Meeting
October 10, 2013
Martin 128

Minutes

The following were present: Deborah Curtis, Mike Grelle, Rick Sluder, Jim Graham, Gersham Nelson, Roger Best, Mike Wright, Alice Greife, Joe Vaughn, Mollie Dinwiddie, Joseph Lewandowski, Joy Stevenson, Alan Zabriskie, Ken Schueller, Mike Jeffries, Teri Bowman, Darlene Taylor, Becky Landkamer, and Debbie Combs.

Information Items
None were given.

Minutes
The minutes were accepted as presented.

Report Items
Strategic Leadership Team: At the last meeting President Ambrose talked about enhancing UCM’s relationship with State Fair Community College. He also discussed the technical academy piece of the upcoming convening. Dr. Curtis announced General Gordon-Bray will be on campus this fall doing an assessment of the work we do at the Military and Veterans Center. He is being housed in Hank Setser’s area but will be spending a great amount of time with Jeff Huffman, Lisa Morse and Delilah Nichols. A report is due from him on December 31.
Faculty Senate Update: Dr. Zabriski stated the Senate voted down the motion on mid-term grades. The main issue is the amount of time it would take to create mid-term grades in the large classes. Dr. Curtis asked the deans for help in getting the message out that it is not too much work. She hopes to approach this in a different way instead of the faculty having it forced upon them. Promote it as a best practice and way to promote student success. A resolution is forthcoming from the SGA on this item. Dr. Curtis wants to have a discussion with Academic Council on this matter too.

Discussion Items
Enrollment Validation for Hybrid & Online Courses: Teri Bowman reported they have developed a way to include online and hybrid courses for the enrollment validation process. For spring they will exclude zero hour labs and there will be an additional button for courses that didn’t meet. Mike Jeffries added there will be a zip file for instructions to import the information into their sections. When the integration of Blackboard into Banner occurs it will be easier to validate enrollment. Ms. Bowman said instructions and screen shots will be sent out as soon as the process is finalized.
AP&R 11: Dr. Grelle said the HLC site visit team will evaluate UCM on this and he feels this AP&R addresses concerns from both the administration and faculty. The next phase will be the implementation. This AP&R will be reviewed every three years. Dr. Curtis asked the deans to do a college check of what is in the works as far as online classes. She also suggested taking this document to the Academic Council and Faculty Senate Distance Education Committees for review.
Reinstatement Workflow: Ken Schueller distributed screenshots of this process. The reinstatement can be initiated by either the student or an administrator. The goal is to have this procedure active on November 15. He asked members to review the information and contact him with concerns or questions.
Choose Red Grant for Fall 2014: Dr. Sluder reported a Choose Red Grant for students in the eight contiguous states will be in place for fall 2014. This is for new students only and creates a great opportunity for recruiting.
Freshmen & Transfer Student Yield Rates for Fall 2013: Dr. Sluder distributed a report and stated the yield rate was increased by 2%. He expressed his appreciation for everyone’s work.
Updating Transfer Agreements with SFCC: Dr. Sluder reported UCM engaged in this process a couple of years ago by getting program coordinators together with SFCC. Now there is an interest in doing a simple update. SFCC has a meeting scheduled with their chairs to put a plan together for this process.
Number of Undergraduate Degrees Awarded AY 2011-13: Dr. Sluder stated the chart distributed was an information item only.
Double Robotics Telepresence: Dr. Graham stated this tool expands the capability of Skype. His department has received a couple of requests for this product so they are trying one out. There is a wide range of activities it can be used for.
Electronic Attendance: Dr. Graham reported they are making every effort to make sure the outcomes are being met for the electronic attendance. They have received some requests for additional scanners for the spring semester. Dr. Curtis asked Dr. Graham to chat with Dean Nelson about this and also for the deans to have this conversation in order to decide if it is being useful.
Faculty Member to Ghana Fall 2014: Dr. Stevenson said UCM is part of the Missouri consortium that provides faculty members to teach in Ghana in the fall and Greece in the spring. UCM is scheduled to send a faculty member in fall 2015 but the University of Missouri-St. Louis asked us to switch with them and take fall 2014. The faculty member would be paid by UCM but the expenses would be paid by the consortium. Dr. Curtis asked members to share this information with their colleagues. Dr. Stevenson will share additional information with the deans.

Other
Dr. Curtis asked members to help dispel rumors that there will be a week long orientation for freshmen prior to the fall semester beginning in 2014. She received a proposal for this but nothing has been decided.

There being no further business to discuss, the meeting adjourned.

Respectfully submitted,
Debbie Combs, Recording Secretary

Provost Council Meeting
October 24, 2013
Martin 128

Minutes

The following were present: Deborah Curtis, Mike Grelle, Shari Bax, Rick Sluder, Jim Graham, Gersham Nelson, Roger Best, Mike Wright, Alice Greife, Joe Vaughn, Mollie Dinwiddie, Joseph Lewandowski, Joy Stevenson, Alan Zabriskie, Ken Schueller, Joe Moore, Carol Knight, and Debbie Combs.

Information Items
None were given.

Minutes
The minutes were accepted as presented.

Report Items
Strategic Leadership Team: Dr. Curtis reported a lot of work is being done on the National Convening scheduled for November 13 & 14 at the Kauffman Foundation. Teams are being formed for the technical academy part of the convening.
Faculty Senate Update: Dr. Zabriskie said two motions are going forward at the next Senate meeting. The first one is regarding attendance for all 1000 and 2000 level courses and encouraging attendance for upper level courses. The second motion is regarding best practices for faculty to set expectations that students are to attend class and provide clear feedback throughout the semester. They are backing away from making this a requirement.
Retention Planning Update: Dr. Sluder stated the Education Advisory Board is providing usage reports and advisors are beginning to use the system. Spring enrollment began three weeks later this year. They will be looking at how many students need to be enrolled in the spring to increase the graduation rate by 150 students a semester.

Discussion Items
Update on Majors Video Project: Dr. Moore expressed disappointment that there haven’t been any videos made yet. Some interviews have been held but a hard drive crashed and everything was lost. He assured members they would be done and apologized for the delay.
Success Program Requirements: Dr. Sluder distributed the Conditional Admission Agreement for Fall 2013. This year 173 students started in the conditional admit program compared to 142 last fall. Two changes are being recommended for the agreement. The first is the students will no longer be allowed to enroll as open option students. Secondly they will be admitted as regular students instead of being on probation. If they do not have a 2.0 GPA at the end of the first semester, they will then be placed on probation. Dr. Curtis asked about students coming in that have taken dual credit courses and have less than a 2.0 GPA. She asked how that would impact the agreement. She suggested only accepting courses where they earned a C or better. Dr. Curtis suggested that Dr. Sluder put a work group together to discuss these issues and then bring the policy back to this group for additional input. She would also like the Academic Standards Committee to discuss it.
Ice House Entrepreneur Training: Dr. Curtis stated she and Stan Elliott recently attended this training the Kauffman Foundation offers. It was a class of 60 and approximately half of the attendees were from higher ed and half were entrepreneurs. They were people from all across the country. Dr. Curtis said the training focus was not about a business program. It was facilitator lead training on coming up with ideas and solving problems with sustainability, persistence, confidence, etc.

Other

There being no further business to discuss, the meeting adjourned.

Respectfully submitted,
Debbie Combs, Recording Secretary