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Academic Affairs / Provost

Administration 203
Warrensburg, MO 64093
Phone: 660-543-4116





September Meeting Minutes


Provost Council Meeting
September 11, 2014

Minutes

The following were present: Deborah Curtis, Mike Grelle, Shari Bax, Betsy Kreisel, Jim Graham, Gersham Nelson, Roger Best, Mike Wright, Alice Greife, Tina Church-Hockett, Mollie Dinwiddie, Joseph Lewandowski, Laurel Hogue, Alan Zabriskie, Corey Bowman, Sarah Pattison, Elizabeth Arentsen, and Debbie Combs.

Information Items
Dr. Lewandowski introduced two new staff members in the International Center. They are Sarah Pattison, Coordinator for Study Abroad, and Elizabeth Arentsen, Program Assistant for Study Abroad.

Dr. Curtis gave a brief update on the FEMA training that has been taking place.

Minutes
The minutes were accepted as distributed.

Report Items
SLT Update: Dr. Curtis said this group has not met since the last Provost Council meeting
Faculty Senate Update: Dr. Zabriskie stated this group has not met since the last Provost Council meeting.

Discussion Items
EAB Enabling Student Success Module: Dr. Curtis reported EAB has another program they are about to launch and asked if UCM would partner with them on this project. It is a tool students would use. They are developing an application designed for mobile devices that would enable students to be more active in their own advising. The intent is to use mobile technology to push out academic indicators and reminders. Corey Bowman said the technology has a lot of potential but he sees parents using this more than students. After a lengthy discussion Dr. Curtis said she will communicate to EAB that UCM is not interested at this time.

Other
Dr. Grelle announced two vendors will be on campus the week of September 15th to demonstrate their accountability management system. One demo in the morning and one in the afternoon.

Dr. Bowman announced that Dr. See and Dr. Stevenson are not available for commencement in December to announce the students. The commencement committee would like to assign that responsibility to the associate deans which would help close this gap in case this happens again down the road. Safety is becoming an issue for commencement due to the large crowds. Additional ceremonies may need to be added to accommodate everyone.

There being no further business to discuss, the meeting adjourned.

Respectfully submitted,
Debbie Combs, Recording Secretary

 

Provost Council Meeting
September 25, 2014

Minutes

The following were present: Deborah Curtis, Mike Grelle, Shari Bax, Betsy Kreisel, Jim Graham, Gersham Nelson, Roger Best, Mike Wright, Alice Greife, Tina Church-Hockett, Mollie Dinwiddie, Joseph Lewandowski, Laurel Hogue, Alan Zabriskie, Debbie Combs, and Toni Kreke.

Information Items
None were given.

Minutes
The minutes were accepted as distributed.

Report Items
Strategic Leadership Team: Corey Bowman gave a presentation at the last meeting on systems in place on campus to help students be successful. Senator Claire McCaskill will be on campus October 8. She has been driving discussions in Washington DC on Title IX.
Faculty Senate: Alan Zabriskie reported most of the last meeting was used for President Ambrose to address the recent arrests of eight students. The Executive Committee approved three motions which will be placed on the next Senate agenda. One motion is to educate faculty on the impact Amendment 3 on the November ballot would have on K-12 education. The second motion is a recommendation to extend dental, vision and life insurance benefits to domestic partners. Motion number three is to recommend that the Faculty Senate investigate whether part-time faculty are interested in forming a Part-Time Faculty Council which would appoint a voting representative to the Faculty Senate.

Discussion Items
Expenditure Guidance & Information: Dr. Curtis introduced Toni Kreke. Ms. Kreke reported the university has already spent over $100,000 on food this fiscal year. A lot of departments are holding retreats and regular departmental meetings where food is provided. Policy states these need to be approved by a vice president and they are to have a substantial agenda to allow the food expense. Administration and Finance is in the process of reviewing all policies for expenditures and travel. They are also going through the bid process for the card system for both travel and procurement. A large percentage of faculty and staff submit expense reimbursements with missing receipts so they are considering going to a per diem system. IRS guidelines would be used to establish the per diems. Ms. Kreke asked members how they feel about going to a personal responsibility card. The card would be a University issued card but the employee would be responsible for paying the bill and then be reimbursed for allowable expenses by the university. Concerns were expressed about people not being able to afford to pay the bill before being reimbursed (i.e. young faculty with families). The Banner travel and expense module will soon be used for the reimbursement process. The preauthorization process will then be electronic. Bids for the new cards should go out in November and they are considering going back to a one card system. Ms. Kreke hopes everything (cards, Banner module, etc.) will be ready to roll out July 1.
Missing Person Protocol: Dr. Bax reported the declaration of a missing student begins with Public Safety and Student Experience and Engagement. A student is considered missing if no one has had their eyes on the student for 24 hours. They then notify local law enforcement agencies as well as the student’s home law enforcement. Faculty advisors and organizational advisors are also contacted. A great deal of information is pulled from the Banner system on the missing student too.
Assessment and Accountability Management System Update: Dr. Grelle thanked members for attending the vendor presentations. A briefing paper has been submitted seeking Board approval for the purchase of the TK20 product. This will be on the agenda for the October Board meeting. Once the purchase has been approved the process will move quickly. Dr. Grelle suggested they begin with colleges or departments who will be using the software the most such as the College of Education. The time frame for implementation is spring. Faculty portfolios will be part of the system and it will also be used for annual reports, program reviews, etc.

There being no further business to discuss, the meeting adjourned.

Respectfully submitted,
Debbie Combs, Recording Secretary