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Next SSC Meeting

Tuesday, April 14, 2015 9:00 am in Union 219


Spring Support Staff Newsletter



Support Staff Council

President: Annette Charles
Vice President: Barb Hicks
Treasurer: Alice Dempsey
Secretary: Tina Walker


November 2010

Support Staff Council Minutes

November 9, 2010

1:30 P.M. - UN 235

Attendees: Brenda Dooley, Joyce Stephens, Cindy Merryfield, Diana Summers, Pam Bennett, Suzan Brown, Ginny McTighe, Tia Milburn, Bettie Moore, Shelia Schneider, Virdia Stevens, Victoria Swope,  Betty Roberts, Lisa Schmidt, Paula Beck, Keri Busker, Becky White and Sandy Christ.


Brenda Dooley, Support Staff Council President, called the November meeting to order, welcomed those attending and asked that we go around and introduce ourselves. Brenda welcomed Joyce as the new Advancement representative with the resignation of Sarah Bailey. Also, with the resignation of Peggy Harrison, Pam Bennett will now represent Student Affairs and Keri Busker will be the alternate.


There were no additions or corrections to be made to the October minutes. Cindy Merryfield moved to accept the minutes. Shelia Schneider seconded the motion. There was no other discussion. A voice vote was taken with all in favor.

Treasurer’s Report

Diana Summers presented the Treasurer's Report as of the end of October. The Support Staff Council balance is $1,322.33. There has been no activity since August. The Foundation Educational Award had additional revenue bringing the total to $349.53. The Foundation Survival Adult Abuse Center fund total, also with additional revenue, is $2,941.90.

Administrative Liaison Report

 Dr. Betty Roberts, Administrative Liaison, reported ESCO is wrapping up 18 months ahead of schedule.  A campus wide celebration is being planned. The project has been reported in the University Business Officer March issue.  Betty has made 3 national presentations to date.

Other reports and discussions were as follows:

  • Administration is going with the flow.  They are doing resource realignment discussions.
  • Frozen positions – 53 vacancies to date
  • January time frame before we know the state allotment for the University
  • Next Administrative Services will review their area and then the support areas
  • Reassessment of the Administrative functions of this institution
  • Realign resources to match the strategic goals
  • President is meeting with Association of Governing Boards, an outside consultant
  • Dr. Roberts' three questions when evaluating programs and procedures are always: Why? Why? Why?
  • Dr. Roberts is ready to respond to the groups about the Voluntary Early Retirement Incentives and Voluntary Separation Policy-VERIVSP. It is important to get input and feedback.  She will present to the Faculty Senate first since they made the originally submission.  Then she will meet with the Professional Staff Council, Support Staff Council and the Bargaining Unit.  After her meeting with us, we can then put the information out to support staff as a whole.
  • Possibility of reinstatement of another 90 day hiring freeze
  • Open house for Morrow Garrison on Thursday, November 18th from 2-4 pm
  • The facility will be open in December, ready for students return in January
  • Hawkins Hall is in the process of coming down.
  • The fence on Highway 13 is complete other than placement of the logo tiles on the larger columns
  • There was a question concerning us having to report as income the portion of insurance that the university pays for the year 2012. Betty said payroll would need to send out the information to clarify.

Professional Staff Council Report

Lisa Schmidt, Vice Chairman of the Professional Staff Council, said their last meeting was October 14. 

  • They discussed budget changes, efficiencies and insurance.
  • Michael Bersin, Faculty Senate representative, reported on their activities. There has been no vote taken yet by the University on the Tobacco Free Campus proposal.

Committee Reports – None.

Old Business:

A discussion was had on the current no-smoking policy. Betty Roberts stated that campus is looking into enforcement.

Shelia Schneider made the following motion:

I move that the Support Staff Council recommends that the current resolution* regarding tobacco free UCM grounds and buildings be approved and be applied to faculty, staff, students, visitors, contractual persons, volunteers, and the public. The penalties outlined within the resolution should also be approved.

The motion was seconded by Pam Bennett. A voice vote was taken with all in favor.

*A copy of the Faculty Senate motion is included with these minutes.

New Business:

Brenda again announced the resignation of Sarah Bailey who has moved to Professional Staff.

Joyce Stephens is the new Advancement Representative.  We will wait until March to elect a new alternate.

Brenda also reiterated the resignation of Peggy Harrison with Pam Bennett now being the Student Affairs Representative and Keri Busker as Alternate.

Becky White, Election Committee Chair, talked about the need to change our Executive Committee structure to: President, Vice President (President Elect for the following year), Past President, Secretary and Treasurer.  A by-law change and vote would be necessary.  A committee would need to be formed to review and make proposed changes.

Cindy Merryfield moved to restructure the Executive Committee as suggested by the Election Committee.  Pam Bennett seconded the motion. A voice vote was taken with all in favor.

Brenda will look into forming an ad hoc committee and to give them a deadline.

Brenda reported that to date over $1,000 has been raised from the Biscuit & Gravy fundraiser we sponsored to benefit the Survival Adult Abuse Center.

Shelia Schneider announced the Support Staff Council bake sale will be held on Monday, November 15 from 10 AM – 3 PM on the first floor of the Humphreys building.  Flyers were handed out. Proceeds from the bake sale are to benefit Kim and Kevin Courtwright. Bring food and cash donations. Most times are covered but anyone is welcome to come help out.

Support Staff Drawing

Lisa Schmidt won a Mazzio’s free lunch card.

Our next meeting will be December 14, 2010 - 1:30 p.m. – UN 235.

Respectfully submitted:

Joyce M. Stephens

Support Staff Council Secretary