University Policy Office
Approval: Approved by the President on April 19, 2006.
Authority: Board of Governors Policy 1.2.180
Responsibility: All University Employees
University employees are responsible for being knowledgeable of policies and procedures of the university which include, but are not limited to: "Ethics Policy," Board of Governors Policy 1.2.180; "Conflict of Interest or Commitment Policy for Employees," Board of Governors Policy 2.1.050; "Conflict of Interest or Commitment Guidelines"; and "Fraud Procedures."
Policy and procedures are included in the following manuals (which may be available only in electronic form accessible online):
- Board of Governors Policy Manual
- UCM Procedures and Guidelines
- Human Resources Procedure Manual
- Faculty Guide
- Memorandum of Understanding between the University of Central Missouri and Missouri Educations Workers Local No. 1/AFSCME, Local 577
- Purchasing & Property Control Manual
- Student Handbook
The above-referenced manuals and handbooks have been listed for the convenience of employees but should not be considered an inclusive list. Employees are encouraged to contact the Policy Office, the Office of the General Counsel or the relevant university office or division when questions arise regarding university policy and procedures.
University employees with knowledge of a violation of the Board of Governors "Ethics Policy," 1.2.180 must promptly report such violations, in writing, to the appropriate administrator*. Should an employee with a duty to disclose such a violation have reasonable cause to believe disclosure to the appropriate administrator will be ineffective, the person should disclose the violation to the Office of the General Counsel. No retaliatory action will be taken for any such report made in good faith. The employee reporting a suspected violation, or the administrator to whom the report is submitted should not undertake any investigation, confrontation or disclosure of this matter, but should instead report such information to the Office of the General Counsel.
When a written report is received by an administrator alleging a possible, potential, or apparent violation of the Ethics Policy it shall be forwarded to the Office of the General Counsel. The administrator shall include a brief statement detailing the possible violation, the date the written report was received from the employee, any immediate action taken by the administrator, and their recommendation, if any, for future action in regards to the allegation(s). The administrator’s brief shall be signed and dated.
IV. Fact Finding
If the general counsel, after consultation with the appropriate senior administrator(s), determines that a possible violation of the policy has occurred, the general counsel will appoint a disinterested party/committee to investigate the facts of the statement and will notify the subject of the investigation, within 10 (ten) days, unless notification would limit the effectiveness of the investigation. The disinterested party/committee will present a copy of those relevant facts found to the general counsel who will notify the appropriate senior administrator(s) as to whether a violation has occurred.
If it is determined by the general counsel that a violation of the "Ethics Policy" has taken place, a written finding will be presented to the appropriate senior administrator(s) for appropriate action. Action will be based on the extent of the violation and the position held by the employee. Action will be consistent with the Board of Governors Policy Manual; UCM Procedures and Guidelines, "Progressive Discipline Procedures"; Faculty Guide; or Memorandum of Understanding between The University of Central Missouri and Missouri Educations Workers Local No. 1/AFSCME, Local 577 whichever applies as determined by the Office of the General Counsel.
VI. Appeal Process
Appeals will be provided per applicable existing avenues for grievance or appeal. Allegations against the president will be reported to the Board of Governors. The president’s decision, or the board’s decision in a case of allegations against the president, will be final.
* If an employee is unsure of their appropriate administrator they may refer to the University of Central Missouri's organizational chart or contact the Office of the General Counsel for assistance.