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University Policy Office

Shelly G. Gonzalez, Policy Officer
Administration 208
Warrensburg, MO 64093
Phone: 660.543.4730
Fax: 660.543.8022
sgonzalez@ucmo.edu





Vacation Policy
Board of Governors Policy 2.3.010
Approved by the Board of Governors on June 20, 2001

I. Purpose

Vacation time off with pay is available to eligible employees to provide opportunities for rest, relaxation and personal pursuits.

II. Policy

A. Regular full-time employees are eligible to earn and use vacation time as follows:

Non-Exempt Employees:

Years of Eligible Service
(As of Anniversary Date)

Vacation Hours
(Monthly)

Vacation Days
(Per Year)

Less than 5

6 hours 40 minutes

10 days

5 through 9

10 hours

15 days

10 through 14

14 hours

21 days

15 or more

16 hours

24 days

Exempt Employees:

Years of Eligible Service
(As of Anniversary Date)

Vacation Hours
(Monthly)

Vacation Days
(Per Year)

Less than 5

10 hours

15 days

5 through 9

12 hours

18 days

10 through 14

14 hours

21 days

15 or more

16 hours

24 days

B. Years of service in the above tables refer to continuous service. Accrual rates change on the employee's five-, 10-, and 15-year anniversary dates.

C. Vacation will not be earned for months in which 15 or more work days are unpaid.

III. Procedure

A. Vacation records are updated on the first day of the month following the calendar month in which the vacation was accrued. Vacation is paid at the employee's base pay rate at the time the vacation is taken.

B. Employees may use accrued vacation from the first date of full-time hire.

C. In the event that available vacation is not used by the end of the anniversary year, it may be carried forward. Once unused vacation reaches the equivalent of two times the annual amount, further accumulation stops until additional vacation is used.

D. If a nonexempt employee does not satisfactorily complete the probationary period, then no payment for accrued but unused vacation will be made to the employee upon termination of employment.

E. Upon termination of employment, after successfully completing the probationary period if applicable, employees will be paid all earned but unused vacation available to them.

F. Employees submit requests for approval of vacation using the Banner self-serve system. In a limited number of departments employees may be required to complete a request for vacation on the “Universal Absence Form” which is submitted to their supervisor for approval. Exempt employees must submit requests only in half- or whole-day increments. Nonexempt employee requests for leave must be in no smaller than 15-minute increments.

G. Vacation constitutes hours worked in calculating overtime pay for nonexempt employees only.

 

Link to Procedures: "Vacation Leave Procedures"


Approved by the Board of Governors on March 17, 1998
Approved by the Board of Governors on June 20, 2001
Formatting updated August 1, 2007