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Academic Affairs / Provost

Administration 203
Warrensburg, MO 64093
Phone: 660-543-4116



Electronically Delivered Course Guidelines

Academic Policies and Procedures

 

Electronically Delivered Course Guidelines

Date of Current Revision:  October 2013      

Primary Responsible Officer: Provost or designee

 

Electronically Delivered Course Guidelines

 

A. Terms and Administration

 

1. “Electronically delivered courses” includes all courses that are defined as: online, hybrid, interactive television (I-TV), broadcast, and satellite. Logistical arrangements are coordinated by the Office of Extended Studies.

2. Courses may originate on or off campus, and be offered for credit, non-credit, or CEUs. These procedures and regulations for the delivery of content via electronic means encompass daytime, evening, and weekend courses instructed as in-load, overload, adjunct, entrepreneurial, or contract training offerings (excluding third party entities).

3. Electronically delivered courses are determined in cooperation with the department chair, individual faculty member, and the Office of Extended Studies. As part of the collaboration, the most suitable delivery technology is matched with the objectives of the course.

4. A newly designed course is defined as any online or hybrid course that has never been offered online or has not been offered within the past four (4) years. Each College in collaboration with the Office of Extended Studies will identify new courses.

5. This document will be reviewed every three years.

 

B. I-TV, Broadcast, Satellite Teaching Certification

 

1. UCM certification in I-TV, broadcast, and satellite instruction is required for all instructors who teach in the I-TV, broadcast, and satellite environment.

2. Training and professional development in Instructional Design and Online Best Practices will be provided through the Office of Technology - Central Net, Technology Enhanced Instructional Design (TEID), and through the Center for Teaching and Learning.

 

C. Pedagogy and Online Teaching Certification

 

1. Best practices in teaching online are expected of all faculty members.

2. UCM certification in online/hybrid instruction is required for all instructors who teach an online/hybrid course.

3.Training and professional development in Instructional Design and Online Best Practices are available through the Office of Technology - Central Net, Technology Enhanced Instructional Design (TEID), and through the Center for Teaching and Learning.

 

D. Course Development and Design

 

1. Best practices in course design are expected of all courses.

2. UCM certification in online/hybrid design is required for all course developers who design an online/hybrid course.

3. Faculty developers of online and hybrid courses have the option of using their own design or adapting one of the UCM models provided by TEID.

4. Instructional design of online courses is supported through the Office of Technology-Central Net, Technology Enhanced Instructional Design (TEID), and through the Center for Teaching and Learning.

 

E. UCM Quality Assurance Reviews

 

1. Reviews of New Course Design

 

a. All newly designed online and hybrid courses will be reviewed by a 3-personteam that is led by a TEID Instructional Designer and includes two general faculty members, all of whom have completed the quality assurance training.

b. If a newly designed course is assigned to faculty at least 6 months prior to beginning of semester:

 

i. Course designs must be submitted for review assignment no less than3 months (90 days) prior to launch (the semester in which the course is offered).

ii. Reviews will be completed and final reports provided to the faculty member and Dept. Chair within 45 days of submission.

iii. Course designs which do NOT meet the standards must be revised and resubmitted for re-review.

iv. Revisions must be completed and resubmitted for approval at least 30days prior launch, with decisions returned at least 15 days prior to launch.

 

c. If the course is not assigned at least 6 months prior to the start of the semester a peer-reviewed course template that has been approved by the department chair or representative will be used. These courses will be required to go through the internal review before being offered a second time.

 

d. Course designs which DO meet the review standards will be taught within one academic year.

 

2. Reviews of Current Course Design

 

a. ALL online and hybrid courses are eligible to be part of a 4-year rotation program in evaluating course design.

b. The rotation process will be managed through a cooperative process developed by the Office of Institutional Effectiveness and Assessment, the Office of Technology - Central Net and the Office of Extended Studies in consultation with the Chief Learning Officer / Provost and the Dean’s Council.

c. The Internal Peer Review process to be used will be patterned after the Quality Matters Rubric.

d. Online and hybrid courses that meet the Internal Peer Review standards will be recognized by the University.

e. The Internal Peer Review process will be evaluated each year.

 

F. Regulations for Online Instruction

 

1. General

 

a. Instructors are required to maintain contact with the students through telephone, e-mail, desk-top videoconference, and/or other means of correspondence. Instructors are expected to reply to student inquiries within 24 hours (excluding weekends) and grade assignments within seven days unless specifically identifying a reason for a longer time span.

b. Distance learning students shall have access to the same university resources as on-campus students. Consistent quality student services will be provided to the distance learner by the offices of Extended Studies, Technology, Registrar, Academic Advisement, Financial Aid, and other appropriate entities.

c. Technology and connectivity support is provided throughout the duration of a course through the Office of Technology.

d. Students may enroll for courses through the University's enrollment system via the Internet, in person, with an academic advisor, or by contacting the Office of Extended Studies.

 

2.Issues specific to online/hybrid courses:

 

a. Blackboard is the University’s Learning Management System and is the gateway to all content and materials for all online/hybrid courses.

b. The number of seats in an online course should be determined by the department. Faculty will be compensated in accordance with existing policy for faculty load, i.e. in-load, overload, entrepreneurial, etc.

c. Courses are scheduled by departments through the Banner system where they create a course reference number (CRN) detailing the course particulars. There are two types of online courses; completely online (ONL campus code) with no required face-to-face meetings, and hybrid designated as 50-99%online (HYB campus code).

d. Salary for online/hybrid classes that are taught as an overload, by an adjunct, or as entrepreneurial will be paid through Extended Studies, and will be included in revenue share (fall and spring semesters only).

 

3. Issues are specific to Interactive Television, broadcast and satellite deliveries:

 

a. Departments are responsible for the setup and update of the multiple sections of a course representing all the different locations available for said course. Consult with the Office of Extended Studies regarding financial details of each course.

b. All I-TV classes originating on campus or at the UCM Summit Center are recorded and uploaded to a streaming server. If technical difficulties prevent the transmission of a class, affected students will be given access to the class recordings after the class has ended for the day and the upload complete.

c. Class recordings are deleted from the streaming server approximately two weeks after the conclusion of the semester unless requested otherwise.

d. Technology and connectivity support is provided throughout the duration of a course through the Office of Technology.

 

Revision History:

Approved 2000

Edited for web links, formatting and plain language. Approved December 2015.

Policy and current practice under review by Faculty Senate Distance Education Committee 2017.

Previously annotated as VII.11 Electronically Delivered Course Guidelines. Renamed Electronically Delivered Course Guidelines for alphabetical listing, grammar and spell check, and transitioned into policy library April 2017