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Provost Council Meeting
January 8, 2015
The following were present: Deborah Curtis, Shari Bax, Betsy Kreisel, Darlene Taylor (for Jim Graham), Gersham Nelson, Roger Best, Mike Wright, Alice Greife, Tina Church, Joseph Lewandowski, Laurel Hogue, Alan Zabriskie, Janice Putnam, and Debbie Combs.
None were given.
The minutes were accepted as distributed.
SLT: Dr. Curtis reported they discussed the lease with the Lee’s Summit R-VII School district at the last meeting and that project is moving forward. They expect the new location to be open fall of 2017. Updates from the SRAM committees were given and the golf course remodel was also discussed.
Faculty Senate: Dr. Zabriski reported they have not met.
Graduate Council: Ms. Church reported the council membership includes four college reps, four at large members, students and ex officio members. Last semester the council discussed commencement, their charge, and thesis and research papers. The council charge was updated. A position description will be created for someone to review the thesis and research papers. Other items discussed were graduate faculty reviews, scholarly activity fund, program and course curriculum approvals, and collaboration with the APRC on upcoming program reviews.
Free Printing for Students on Campus: A student sent a message to President Ambrose because they lost their access for free printing on campus. Dr. Curtis would like to have an inventory of where free printing is available on campus for students and how much printing is necessary. Dr. Bax stated the cost of printing has been an issue with SGA the last few years. The deans offered to do an inventory in their colleges of where printing is available and how much is needed. The library has a swipe system for printing and Dr. Nelson said they have the same system in the Art Department. Students are allowed a set amount of prints per semester. The deans will do an inventory in their colleges and submit that information to Janice Putnam so the information may be used to work towards a better system. Dr. Curtis also asked for a list of computer labs that providing printing. She also asked the deans for information on the policies for printing in the colleges and labs. Once this issue is resolved she wants to move into the uses for student tech fees. The categories for use are software, supplies, student wages, equipment and other. She asked the deans to make note of the items purchased that don’t fit into these categories. A suggestion was made to review the student tech fee policy. Dr. Curtis will discuss it with the Faculty Senate.
Enrollment Management Update: Dr. Kreisel reviewed the attached report. Headcount continues increasing this week. The budgeted headcount for fall was exceeded. Freshmen applications for fall 2015 are the largest in the last eight years. President Ambrose hopes to increase the yield rate. Dr. Curtis said some brainstorming will be done to accomplish this. Dr. Kreisel stated the RuffaloCody services have definitely helped. Transfer applications are flat at the present time. Dr. Kreisel expressed her appreciation to the departments for adding sections of gen ed courses. Dr. Curtis asked members if they think it would be beneficial to engage in services provided by someone such as John Gardner for gen ed courses. They work with Slippery Rock and have made tremendous progress. She asked members to think about it for a future discussion. Dr. Kreisel asked the deans to discuss the D-F-W report with their departments.
Student Withdrawal Process: Dr. Kreisel stated the current policy is that students may drop all courses online after add/drop deadlines. This causes problems with housing and other areas. She has checked with other universities and they have a block that prevents students from doing that. In order to drop the students have to go see someone who explains the ramifications of doing so. Ms. Church said this definitely needs to happen for International students. Darlene Taylor said a block could be set by level and they could drop until their last class. Dr. Bax said a report is done for student affairs that is reviewed. A communication is sent to students that drop directing them to housing and other departments they need to contact. Dr. Bax asked that her office be included in any changes that are made to this process. Members agreed that an auto block would be good. Ms. Taylor will find out the rules for setting this type of block and then they will decide how to proceed. Dr. Kreisel will call a group together that includes Student Experience and Engagement and an advisor from each college. She will bring their proposal back to this group for discussion. The deans are to send names of advisors to Dr. Kreisel.
Spring Commencement Announcement: Dr. Curtis distributed details she plans to share with campus regarding spring commencement. She will not send anything out until faculty return to campus. The information will be distributed to faculty, UCM Daily, Academic Council, professional staff, support staff, facilities, SLT, Faculty Senate, and students. Dr. Curtis will notify University Relations and Traci Via. Dr. Bax will send the information to the students. Dr. Kreisel will work with the Registrar’s Office to get the information on their website. Dean Nelson will submit the information to the Muleskinner.
Dr. Lewandowski distributed information regarding the January 19th Mules and Jennies basketball game where International faculty and students will be recognized. Dr. Wright said on the following Saturday teachers will be recognized at the basketball games.
Dr. Best suggested aligning the program review process when TK20 is implemented. The deans agreed that program reviews should not be required for those programs going through a national accreditation process.
Dr. Bax said the bus schedule has been finalized and has been sent out to all programs.
There being no further business to discuss, the meeting adjourned.
Debbie Combs, Recording Secretary
Provost Council Meeting
January 22, 2015
The following were present: Deborah Curtis, Mike Grelle, Shari Bax, Jim Graham, Michael Sekelsky (for Gersham Nelson), Roger Best, Joyce Downing (for Mike Wright), Alice Greife, Tina Church, Mollie Dinwiddie, Joseph Lewandowski, Laurel Hogue, Alan Zabriskie, Janice Putnam, Jennifer Carson, Melissa Wilson, and Debbie Combs.
Dr. Curtis announced she and President Ambrose had breakfast this morning (January 22) with the assistant professors.
The minutes were accepted as distributed.
SLT Update: SLT has not met since the last Provost Council meeting so no update was given.
Faculty Senate: The Senate has not met since the last Provost Council meeting.
Graduate Council: This council has not met since the last Provost Council meeting.
Faculty Recognition: Faculty Research Day/Reasons to Believe Showcase: Melissa Wilson said the interest in this event is dwindling amongst faculty. Last year the event was changed to the Reasons to Believe Showcase. The research day didn’t adequately acknowledge everything faculty do. Dr. Curtis wants to have what will draw the most participation. HLC added a level of participation last year. A suggestion was made for a nice sit down dinner which would include a video presentation of the faculty work. They could choose outstanding scholars from each college to be recognized and invite President Ambrose and Board members. Dr. Curtis asked the deans to think about such an event and get input from faculty, Faculty Senate and the Graduate Council. Dr. Sekelsky suggested another option would be to have something in conjunction with the President’s Gala or Provost Faculty Showcase.
Internal Support Workflow: Melissa Wilson announced an internal support workflow is being developed for faculty to request funding for professional development. This will be an online one stop shop which will include a chart of what they qualify for. This workflow is being based on the one used by the Faculty Senate University Curriculum Committee. It will be a simpler process for applicants and cut down on delays.
CTL Website Makeover: Melissa Wilson is working with University Relations to revise the website to make it more useful. This will be a central source of information for faculty. She asked members to send her information they would like included on the website (i.e. links to direct faculty and staff to appropriate departments).
Faculty Fellows Summer Seminar: Melissa Wilson stated they have gone away from the seminar and had workshops the last two years. Last year the workshop was on integrated learning communities. Possible topics for this year are writing across disciplines or a transformational learning mini conference. The mini conference would be led by faculty on campus that attended one in St. Louis. Ms. Wilson said they will send out a “Save the Date” soon and then announce the schedule in late February or early March.
Undergraduate Research & External Scholarships: Dr. Carson stated engaged learning should be highlighted by the Scholars Symposium and Creative Achievement Day. She reviewed the slides she distributed and highlighted the 2015 changes. Dr. Lewandowski added there is still a misconception that the scholars symposium is only for honors students but it is a university wide event with typically 45-65 presenters. They want the event to give the feel and illusion of a real conference. The submission process is all done electronically. Dr. Carson asked members to send her suggestions for any recommended changes to the event or process. Dr. Carson also told members about the Truman Scholarship which is a $30,000 scholarship for graduate school and directed at students that are change agents committed to a career in public service. She also discussed the Fulbright Scholarship which is post-graduate for a year to study/research or teach in a foreign country. UCM has four nominees for this scholarship this year. They have also created the faculty mentor of the year award.
Proctoring of Exams for Online Classes: Dr. Grelle asked if he should put a group together to pursue this issue. Testing Services has looked into it before and there is a variety of vendors available that provides this service. Dr. Best thinks it should be discussed at Academic Council and Dr. Curtis added it should also go before the Faculty Senate.
Student Tech Fee Expenditure Reports: Dr. Putnam asked for expenditure reports from the colleges and she will then create a pie graph using that information. She added the guidelines need to be updated and asked members to send her suggestions on revisions that need to be made. Dr. Curtis wants the use of tech fee dollars to match the guidelines and this information needs to be available for students.
Predatory Journals: Dean Dinwiddie stated open source journals have become common and scholars are submitting their research to these journals. A number of publishers and journals are loose with their requirements for publications and validation of research. She wanted to make everyone aware because an incident did occur on our campus with a faculty member who agreed to allow their name be associated with a journal. A publication was submitted to the journal that was erroneous and the faculty member’s reputation is being tarnished. Dean Dinwiddie wanted to bring this to everyone’s attention. She has sent a link to Academic Council to use as a good resource. They will also send the information out to UCM Daily as well as other avenues on campus.
Dr. Bax distributed the 2015 student activities calendar. She said they will be putting together the calendar for fall during the summer and will need information for it far in advance. She asked members to send information to her, Beth Rutt or Emily Bergsieker.
There being no other business to discuss, the meeting adjourned.
Debbie Combs, Recording Secretary.