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Academic Affairs / Provost

Administration 203
Warrensburg, MO 64093
Phone: 660-543-4116



May Meeting Minutes

Provost Council Meeting
May 14, 2015
Martin 128

Minutes

The following were present: Deborah Curtis, Mike Grelle, Betsy Kreisel, Jim Graham, Kim Andrews, Mike Wright, Alice Greife, Tina Church, Mollie Dinwiddie, Joseph Lewandowski, Laurel Hogue, and Debbie Combs.

Information Items
None were given.

Minutes
The minutes were accepted as distributed.

Report Items
SLT Update: Dr. Curtis stated they reviewed the commencement ceremonies at the last SLT meeting. A debriefing meeting will be held later in the summer. Dr. Curtis updated members on the leadership searches. Laurel Hogue was selected as the Vice Provost for Extended Studies, Mike Godard will serve as the Vice Provost for Enrollment Management, the search for the Vice Provost for Academic Programs and Services will wrap up this week and she will also soon share information on the Chair for Academic Enrichment. Four candidates for the Director of the International Center have been identified and will be interviewed via Skype. Two to four candidates will then be brought to campus for interviews sometime in June. Alice Greife will be chairing the Director of Central Summit Center search. They are just beginning this search. That position will be advertised heavily in the Kansas City area because this person needs to be well connected in that area. Background checks for all hires will be required as of August 1.
Faculty Senate: No update due to the absence of the Faculty Senate Vice President.
Graduate Council: Ms. Church reported they conducted elections at the last meeting. New members are Bart Washer from the College of Education and Steve Burns as a member at large. Anna Oller will remain the chair and Alan Zabriskie will remain as vice chair. Two new certificate types were approved. They are post masters and professional certificate. The council also discussed an identifiable section of the syllabus to indicate the graduate components of the course. An electronic vote will take place for final approval of the College of Education Program Reviews. The council is working on a graduate marketing campaign with University Relations.

Discussion Items
Classroom Clickers: Dr. Grelle said we currently have about 10 classrooms that use clickers. The bookstore buys them back and wants to know if they will continue being used. Dr. Curtis said this conversation needs to be held at the faculty level. She asked Dr. Grelle to share this with Eric Tenbus at the next Academic Council Executive Committee meeting.
R25 Live: This item was delayed.
Title IX Training Plan: This item was delayed
HR Audit: Dr. Curtis stated People Works will be on campus conducting an audit of Human Resources June 1-5. The purpose of the audit is to improve what we are doing. Risk issues are a concern such as poor or no evaluations. That puts the university in a bad legal position. Dr. Curtis asked members to start making lists of items they would like discussed during the audit. Two items mentioned were a review of the CJS system and HR staff inserting decision making in the processes that shouldn’t be their responsibility.

There being no further business to discuss, the meeting adjourned.

Respectfully submitted,
Debbie Combs, Recording Secretary

 

Provost Council Meeting
May 28, 2015
Martin 128

Minutes

The following were present: Deborah Curtis, Mike Grelle, Shari Bax, Betsy Kreisel, Jim Graham, Gersham Nelson, Jean Nuernberger (for Roger Best), Joyce Downing (for Mike Wright), Alice Greife, Tina Church, Laurel Hogue, Janice Putnam, Brian Long and Debbie Combs.

Information Items
Student Activity Calendar Events Due June 1: Dr. Bax reminded members submissions are due June 1 for this calendar of events. They should be sent to Emily Bergsieker and these are events for all students.

Minutes
The minutes were accepted as distributed.

Report Items
SLT Update: Dr. Curtis reported university contracts were the topic of the last meeting. They are being signed but not routed through legal first. There will be a meeting soon with Mike Racy, Jeffrey Robinson and the deans. President Ambrose gave a legislative update and the biggest news from that is the $12.2 million UCM will be receiving for the renovation of WC Morris. UCM will put an additional $1 million in the project. Another item discussed is the upcoming HR audit. The purpose of the audit is to improve upon what is already being done.
Faculty Senate: No report given.
Graduate Council: The council has not met since the last Provost Council meeting but they did electronically approve the final program reviews for the College of Education. Ms. Church reported the Grad Office cleared 746 degrees for the recent May commencement. In May 2013 they cleared 299 and in May 2014 they cleared 382.

Discusssion Items
Professional Services Contracts: Dr. Grelle said the deans needs to be engaged in a discussion on handling these contracts in the future. There is not a defined process for this. After some discussion on this item, a decision was made for Mike Grelle for form a group for additional discussion. Those to be included are Jeffrey Robinson, Mike Racy, Debbie Turnbow, Janice Putnam, two college deans and two department chairs from the other two colleges.
Academic Reports and Tk20: Brian Long reported the implementation team worked all semester on the data setup and transfer of information from Banner to Tk20. Two assessment planning trainings have been completed. Early adopters are reporting progress towards program student learning outcomes in the fall and all programs reporting in the spring. They have also completed training for interested programs on the accreditation module. Safety Science will be using the module for their upcoming ABET self-study. A web page is being built for faculty Tk20 users. They are working through integration with Blackboard so that entry portal is My Central. They hope to work on course evaluations, gen ed assessment, and programmatic reporting during the summer. The College of Education will be the lead adopter for training and implementation on Field Experience and Applications this summer. An implementation schedule for fall and spring is being developed.
R25 Live: Dr. Bax distributed an update on R25Live and explained the differences between unrestricted, restricted, and hidden. Students conducted an inventory of 1,200 spaces on campus. The inventory included furniture and equipment in the space too. They also went through the history of the spaces to determine how it has been used. The hidden spaces are conference rooms within an office suite. These will be in the system but cannot be reserved. A process will be available for appealing the designated use of the space. Dr. Curtis asked for input on the composition of the group that will address the appeals. Suggestions were made for a dean, building manager, someone from meetings and conference services, the Office of Technology, a support staff council representative, and someone from administration and finance. Packets will be sent out to building managers immediately. There will be a short turnaround time. They are trying to free up space and maximize the use of space whenever possible.
Title IX Training Plan: Dr. Bax reported Title IX training is being scheduled for all faculty and staff in August. The training is mandatory. The sessions are 75 minutes long. Adjuncts will also be required to take the training. Training will be held at each college plan day and staff from the college should be included in that portion of the day.
Campus Printing: Dr. Putnam reported the practices and policies in place for students printing are all over the place. Go Print is one option that has been considered. Students could be given a set amount of printing per semester and anything beyond that they would have to pay for. Some programs such as art have unique printing needs. Another printing option would be a kiosk. Dr. Graham stated he is happy this issue is being looked at. They have suggested taking this out for bid in the past. Some programs don’t require students submit anything in print. Dr. Curtis wants faculty input on this item. She will discuss this matter with Lisa Butler in procurement and with the library. The library has received their kiosk for printing and it is being tested.

Other
Dr. Grelle stated our degree programs have areas of concentration or options. He would like for all programs to have options. They will automatically populate into MyCentral. This is also beneficial for IPEDS reporting. He will take this item to an upcoming Academic Council meeting.

Respectfully submitted,
Debbie Combs, Recording Secretary