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Registrar & Student Records

Ward Edwards 1000
Warrensburg, MO 64093
Phone: 660.543.4900
Fax: 660.543.8400
registrar@ucmo.edu



ferpa/students

FERPA Information for Students


Student Rights under FERPA

The right to inspect and review their education records within 45 days of the day the university receives a request for access. Students should submit written requests to the Office of the Registrar and Student Records and identify the record(s) they wish to inspect. The staff of the office will make arrangements for access and notify the student of the time and place where the records may be inspected. If the requested records are not maintained in the Office of the Registrar and Student Records, the student will be notified of the correct official to whom the request should be addressed.


The right to request an amendment to the student’s education records that the student believes is inaccurate or misleading. Students may ask the university to amend a record that they believe is inaccurate or misleading. They should write the Office of the Registrar and Student Records or the specific office involved with the record in question (e.g. a department office regarding a grade), clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing will be provided to the student when notified of the hearing.


The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities.


The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:


Family Policy Compliance Office
U.S. Department of Education
400 Maryland Ave., SW
Washington DC 20202–5901


Frequently Asked Questions

As a student do I have access to all of my educational records?

No. Students do not have access to the financial records of their parents. Students also do not have access to confidential letters of recommendation.

How can I grant access for others (like my parents/guardians) to my educational records?

Students who wish to give consent for the release of their academic information may fill out an Authorization for Release of Educational Records form and turn it into the Office of the Registrar in the Ward Edwards building, room 1000 (660-543-4900). The form may also be faxed to 660-543-8400 or e-mailed to registrar@ucmo.edu.

While you are an active student, this consent will remain active until you request in writing to have it removed or changed. If you graduate or leave UCM, this form will be void.

Please note that educational records are maintained at various offices throughout campus, and this request pertains to all relevant offices. By signing this form, students request that these office(s) provide the records and/or information selected to the individuals and/or organizations listed by the student.

How can I make my directory information private at UCM?

Directory information may be shared, unless steps are taken to restrict that information. Students who wish to suppress public access to their directory information can do so by contacting the Office of the Registrar in the Ward Edwards Building, Room 1000 (660-543-4900 or registrar@ucmo.edu)

If directory suppression is chosen, no information will be released about a student to third parties without their signature. Any requests for such information from UCM will be refused. This includes, but is not limited to: prospective employers; the printed commencement program; submissions to hometown newspapers regarding Dean’s List designation or graduation announcements; requested lists of students for consideration for scholarships, memberships, etc.

This also means that the student will not be able to call and receive their own information over the phone. Information about a student’s account will only be released to them in person, via their UCM e-mail account, or with a signed release.

This request will be honored until the Office of the Registrar receives written authorization from the student to revoke this request, even if no longer enrolled at UCM.

Please note: the law allows the university to release directory information, even if a suppression of records is on file with the university, under certain circumstances. Examples include a health or safety emergency or with a lawful subpoena or court order.


Where can I learn more about FERPA?


Read UCM’s detailed guidelines, “Policy Implementing the Family Educational Rights and Privacy Act at the University of Central Missouri”, to learn more about how FERPA is handled at UCM. Copies of this document may also be obtained in the Registrar’s Office in Ward Edwards, suite 1000.

Visit the American Association of Collegiate Registrars and Admissions Officers webpage.

Visit the U.S. Department of Education’s FERPA webpage.