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Support Staff Organizational Guidelines
Annual election procedures for vacant positions on the Support Staff Council will begin in February and the final election will be completed in March. All elections will be conducted through secret balloting under the supervision of the Support Staff Council Elections Committee. The final count of all votes is confidential and will not be disclosed.
B. Election Rules
Guidelines for Nominations
1. The Support Staff Council Elections Committee will determine a listing of council vacancies by February 1.
2. All support staff, who have been employed by the University for a continuous 12-month period, are eligible.
3. No later than the second week in February, the Support Staff Council Elections Committee will accept nominations from all eligible support staff. If no nominations are received refer to Section III.D.2.
4. Instructions on all ballots must be followed. Failure to do so will result in the ballot being discarded and no attempt will be made to contact the voter to clarify his/her intent.
5. Upon receiving the nominations, the Support Staff Council Elections Committee will count the votes. Based on the number of nominees, it will be the Support Staff Council Elections Committee’s discretion to determine how to present a fair and equitable ballot.
6. Any Support Staff Council Elections Committee member whose name appears as a candidate on the nominations form will be excused from all election activities. The remaining Support Staff Council Elections Committee members will continue with the election process. That individual may return to the Support Staff Council Elections Committee after the completion of the election process.
7. Nominated individuals will be contacted by the Support Staff Council Elections Committee to:
a. confirm their interest in serving on the council;
b. request a statement containing the following: 1) Name, 2) Position(s) held on campus, and 3) why they want to serve on the council.
Guidelines for Elections
1. Election ballots will be available by the second week of March. Directions must be followed.
2. All individuals appearing on the ballots will be contacted by the Support Staff Council Elections Committee prior to the announcement of the election results.
3. The Support Staff Council president will announce the results of the election via email in a timely manner.
4. Newly elected council members will be asked to attend the April meeting and will begin their tenure at the May meeting of the Support Staff Council.
The officers of the Support Staff Council will be nominated and elected at the May meeting. Prior to this election, the Support Staff Council Elections Committee will notify the Council membership of the duties of the officers as found in Section IV.B of this document. Newly elected officers begin their respective positions immediately following the election. Voting will be by secret ballot under the supervision of the Support Staff Council Elections Committee. Election to office will be determined by simple majority vote.
1. In the event of a tie, a second ballot will be cast to determine between the two candidates who received the most votes.
2. Support Staff Council officers may succeed themselves but will not serve more than two (2) consecutive terms.
Approved by Support Staff Council 12/13/2011