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University Policy Office

Shelly G. Gonzalez, Policy Officer
Administration 208
Warrensburg, MO 64093
Phone: 660.543.4730
Fax: 660.543.8022
sgonzalez@ucmo.edu





ALCOHOL SALE, SERVICE, POSSESSION AND CONSUMPTION GUIDELINES

Guidelines for developing and updating procedures governing the sale, service, possession or consumption of alcohol on university facilities and grounds.

Approval: Approved by the University President on May 19, 2010.

Authority: Board of Governors Policy 1.2.130

Responsibility: University president, Alcohol Procedures Review Committee, Campus Alcohol Board, all departments or offices with existing alcohol procedures that outline the guidelines for sale, service, possession or consumption of alcohol in and on university facilities and grounds, and all departments or offices desiring to create such guidelines.

Definitions:

Alcohol Procedures Review Committee - A three-person panel, appointed by the university president which shall serve as the review and approval authority for those department procedures referenced in the guidelines.

Campus Alcohol Board (“CAB”) - A multidisciplinary committee appointed by the university president and composed of various members of the university community.

PROCEDURE

Purpose: To ensure that department and office procedures are in place outlining guidelines for the sale, service, possession and/or consumption of alcohol in and on university facilities and grounds, and that they are in accordance with Board of Governors Policy 1.2.130. CAB shall provide a template for departments and offices to use to aid them in the development of procedures.

Note: To obtain more information or clarification regarding the development of procedures governing the sale, service, possession or consumption of alcohol in and on university facilities and grounds, as set out in the procedures below, please refer to the Campus Alcohol Board’s web site at www.ucmo.edu/vsap/cab/.

Requirements:

A. Departments that require such procedures:

1. Meeting and Conference Services (“MACS”) guidelines for the sale, service, possession or consumption of alcohol at campus events.

a. Routine event requests (receptions, dinners, etc.) may be approved at the MACS level, according to approved departmental procedures. MACS routine event agreements include the following important provisions:

1. All campus events that include alcohol service of any kind must be coordinated through MACS. This includes events held in “department space” such as conference rooms, exhibit spaces, etc.

2. The university dining services vendor is the only campus entity to hold a liquor license.

b. Non-routine event requests must be forwarded by MACS through the Campus Alcohol Board for review and recommendations. They will then be forwarded to the approval authority, the Alcohol Procedures Review Committee.

c. The university president is the final appeals authority for the decisions made by the Alcohol Procedures Review Committee.

2. Intercollegiate athletics procedures for tailgating at university athletic events;

3. University Housing procedures for the possession and consumption of alcohol in university housing facilities;

4. Dining Services procedures for the sale of alcohol at Pertle Springs;

5. Summit Center and all other satellite campus facilities located on properties owned or leased by UCM that desire the sale, service, possession or consumption of alcohol be allowed at its location;

6. Any department or office requesting permission for the presence or sale of alcoholic beverages in or on campus facilities or grounds including departments and offices located at satellite facilities.

B. Department procedures that govern the sale, service, possession and/or consumption of alcohol on campus grounds shall include:

1. Clearly specify areas, times, and circumstances under which the sale, service, possession and/or consumption of alcohol is legal and appropriate and shall fully protect the rights of others. When appropriate, it shall be specified that alcohol service will cease at least one hour before the scheduled end of the event.

2. Clearly state that the privilege is dependent on adherence to all applicable local, state and federal laws governing the sale, service, possession and/or consumption of alcohol.

3. Clearly state the consequences for failure to respect the rights of others and to abide by all applicable local, state and federal laws governing the consumption of alcohol at a public event, as well as state who has the authority to make the determination that a patron has failed to abide by applicable laws and/or departmental procedures.

4. Clearly state the consequences for failure to comply with the departmental procedures, and how and by whom the procedures will be enforced.

5. Clearly state that the majority of patrons at events at which alcohol will be served must be 21 years of age or older. In addition, alcohol may not be served at student-sponsored events or events whose primary target audience is students.

6. Clearly describe the responsibilities of the event host to use the university Dining Services vendor to provide the alcohol service, the expense of which is to be borne by the event host. The number of alcohol service staff required for the event is determined by the vendor based on the estimated number of attendees.

7. Clearly state the responsibility of the sales vendor to have trained staff conducting the alcohol sales. (Acceptable training programs include state- or industry-sponsored programs that address all areas of competency, including recognizing fake ID, signs of intoxication, etc.)

8. Clearly address the manner in which security will be provided for the event or venue, who will bear the cost, and that the number of security personnel will be determined by the vendor based on the anticipated size and nature of the event.

9. Clearly state the responsibility of the department to annually evaluate the departmental procedure. Setting a deadline of July 1 of each year to submit its written evaluation to the Campus Alcohol Board.

C. Annual review process:

1. Departments or offices with alcohol procedures must annually evaluate the written procedures using a template made available by the Campus Alcohol Board.

2. Annual reviews must be completed and submitted to the Campus Alcohol Board no later than July 1 of each year.

3. The Campus Alcohol Board will review all annual procedure evaluations and forward the results of their review with recommendations to the Alcohol Procedures Review Committee by August 1 of each year.

4. The Campus Alcohol Board will notify departments and offices of the Alcohol Procedures Review Committee’s approval or denial of submitted procedures.

5. The university president is the final appeals authority for all decisions made by the Alcohol Procedures Review Committee.

D. Procedure for requesting significant changes to existing department or office procedures, or to request addition of a new, regularly occurring venue for alcohol sales, service, possession or consumption:

1. Departments with existing alcohol procedures which desire to make a change to the existing procedure must submit the draft change to the Campus Alcohol Board for review. The Campus Alcohol Board will forward the request with its recommendations to the Alcohol Procedures Review Committee for approval.

2. Departments desiring to introduce a new venue for the regularly occurring sale, service, possession or consumption of alcohol in or on campus facilities or grounds must submit a draft of the proposed procedures to the Campus Alcohol Board for review. The Campus Alcohol Board will forward the request with its recommendations to the Alcohol Procedures Review Committee for approval.

3. The Campus Alcohol Board will notify departments and offices of the Alcohol Procedures Review Committee’s approval or denial of all requests in items 1. and 2. above.

4. The university president is the final appeals authority for all decisions made by the Alcohol Procedures Review Committee.