Meeting 8                                                                                             January 17, 2007

 

 

 

University of Central Missouri

Faculty Senate Minutes

 

 

 

The Faculty Senate meeting was called to order at 3:19 p.m. in Union 237A with President Odin Jurkowski presiding.

 

ROLL CALL: 

 

In addition to FS President Jurkowski, the following nineteen senators and one alternate were present:  Bowman, Callahan, Ciafullo, Ely, Geiger, Hynes, Joy, Kidwaro, Koehn, Mandali, McKee, Popejoy, Robins, Schache, Schmidt, Swanson, Thomas, Williamson, and Lurker (for Washer).  Also present were Parliamentarian Riley and SGA Representative Mike Bailey.

 

MINUTES: 

 

A motion was made by Senator Koehn, seconded by Senator Callahan and passed unanimously to approve the minutes of meeting 7 of the 2006-2007 Faculty Senate held on November 15, 2006.

 

ANNOUNCEMENTS:

 

Jurkowski announced that the President and Provost were both at a funeral so they were unable to attend the meeting.

 

McKee handed out notes from the last Provostís Cabinet meeting that took place on 1/9/2007.  She stated the Provost will be having a retreat on Friday and Saturday.  During this retreat, some of the items that will be discussed are the budget and items on plans for the future.  Callahan asked if there was a budget crisis and what is happening to the carryover money at the university.  McKee stated that Betty Roberts has asked to spend some of the carryover money from the university for broader resources.  However, most of the carryover money is within the departments themselves and the university would have to take that money away from the department to spend on other areas.  Ciafullo asked what McKee thought was going to happen.  McKee stated that she thought since the departments have a majority of carryover money, some have suggested the university take some of that money back to use for broader areas.  If this happens, she feels departments would be able to state if they were saving the funds for something in particular and the university could take that into consideration.  Callahan stated she would like to see how much of the savings was from hiring lower paid faculty to teach.  She stated that she did not feel the savings from salary should be used for equipment and other expenditures.

 

Jurkowski stated he was sending around a sign-up sheet for the SGA meetings this semester.  The meetings will again be held on Tuesdays from 4:00-6:00 pm.  Currently there are 12 openings on the sheet and he asked if the other senators would assist in filling those slots.  Jurkowski also announced that he has moved offices and his new office address is Lovinger 4200B.  He stated that he will also be attending the retreat that the Provost will be having as well as McKee.  Jurkowski stated there are several items that are in progress including a Pandemic task force, of which he is a member of.  If the senators have any suggestions or questions on this, they can contact him and he can pass the information on to the task force.  The Provost has spoken with Jurkowski regarding some changes he would like to see with the regards to promotion and tenure.  His concerns have been passed on to the Faculty Personnel Policies Committee.  The Provost also had some suggestions/concerns that have been passed on to the Salary and Fringe Benefits Committee.  Callahan stated she would like to see some across the board raises for faculty.  Jurkowski stated he is also working with others on the General Education courses, since it has been several years since this has been looked at, it needs some updating.  Koehn asked if there was a motion regarding compensation in the works.  FSSFB is working on a motion.

 

Mike Bailey, SGA representative, stated that the SGA has been working on several various areas of interest to the university.  First, the Night Rider program is back up and running again this semester and has been working very well.  At this time, the SGA is working on the pr to get students more aware of this program and use it even more.  Bailey stated that the recreation center plans were coming along.  There is a committee working on making preparations to take a final recommendation to the Board of Governors.  He also said that SGA was working on a concert series to bring larger concerts and entertainment groups to campus.  SGA feels doing this will allow students to become more involved and want to stay on campus.  Bailey said that SGA is also looking at some internal reforms and they are looking at their own constitution for changes.  One area they are currently working on is moving toward electronic elections.  Last year they had both a paper and electronic elections, now they would like to move toward using electronic elections only.  SGA is also working on a new scholarship.  At the end of every year, they have some funding left over from the previous year and rather than rolling that into the student activities fund, they have decided to create a scholarship for undergraduates who show excellence in leadership skills.  The SGA also passed a snow removal motion last semester after all the snow fall in November.  This weekend with all the ice, the same situation occurred: the students found it difficult and next to impossible to get around on campus due to the clearing of the snow/ice from parking lots and sidewalks taking so long.  The SGA plans to work with the President and Administration to get this situation done in a more timely manner.  Finally, SGA is working on the survey regarding clocks across campus that had been sent out a while ago.  Bailey stated that in summation students and faculty alike agreed or strongly agreed that they would benefit from the clocks across campus.  Schache asked how much of the faculty statements would be considered in the clocks.  Bailey stated he found it was even more applicable to the faculty members and that they would definitely take opinions of the faculty into consideration on any issue.

 

Koehn stated that the SPRC has not met since the last Faculty Senate meeting; therefore, she had no information to pass on.

 

Ciafullo asked if anyone had heard if the position of Registar would be replaced within the office.  Staab stated he believed a task force has been established to take a look at the situation.  Ciafullo stated he believed the faculty should be on top of this situation for academic integrity.

 

NEW BUSINESS:

 

Martha Albin spoke to the Senate regarding the ďA Healthier YouĒ program.  She stated everyone should have received a letter explaining this program.  This came about when the university renewed its contract with Blue Cross/Blue Shield of Kansas City.  They were asked if there was anything in addition to what is currently available with the insurance that the university could offer its employees to assist in wellness that would not cost extra.  BC/BS stated they have a contract with health care providers and the university could offer its employees this program at no extra charge.  The providers will be on campus January 30 and 31 and February 1.  HR believed this opportunity could lower the doctor visits and illness for employees.  While they understand that about 20% of catastrophic illnesses will happen, this program can make a huge difference in the wellness of employees.  This program will supply employees with a lot of information.  There is a link on the HR website to enroll for the program and also a PowerPoint to get more information regarding the program.  Albin wanted everyone to understand that on the enrollment the times are set in two hour increments.  The process for the program will not take that entire time.  After a person enrolls, an exact time within those two hours chosen will be sent back in an e-mail and the entire process should take no more than 30 minutes.  The process includes a reading of cholesterol, blood pressure, blood sugar, etc.  Then placing this information within a questionnaire along with other questions and someone will discuss the printed out results with you.  After this, there will be offers of things a person can enroll in to better their health, such as a nutrition and weight management program, stress management, smoking cessation, and more.  An individual can also begin receiving an item called the health dash board, which consists of snippets of health information.  Albin wanted everyone to understand that all of this information was optional.  This program was being brought to campus to allow for more opportunities to help make healthier employees.  None of the information gathered will be specified to any one person and only general information will be given to HR, such as 7% of employees that participated often feel anxious.  The questionnaire will ask some lifestyle questions.  As an incentive for those participating, they will receive a free t-shirt.  The goal at this time is to have 200 participants in the program.  Koehn asked if the blood test needed to be fasting and Albin said no.  Albin also stated that there was good news about the 07 health insurance budget and that was that the insurance stayed within the budget.  There was no increase in the family participation and 40 more individuals decided to opt out of the insurance.

 

Becky Steckel, Assistant Director of the Health Center, presented on the Pandemic task force.  Steckel stated that Johnson County started a task force in 06 and found there is no written plan at this time for a pandemic.  She defined a pandemic as a world wide outbreak that there is no immunity to.  Steckel stated that history repeats itself, such as the Spanish flu that occurred in 1918.  She said that the last pandemic was in 1968.  The task force is working on creating some guidelines that they have adapted from the CDC.  This is a work in progress and will take some time to complete.  One step everyone can begin with is preventative care, such as, itís not too late to get a flu shot or just provide supportive care to others.  We do not know how the pandemic will strike or how it will affect us, so one area that is being looked at is how to continue the universityís mission if a pandemic does hit.  HR and other administration will also be working on some plans, such as if the university is closed for long periods of time, how many hours can be missed before refunds would have to be given to students unable to attend classes.  Steckel reiterated that Odin is a representative on the task force, so any questions or ideas can be sent to him and he will be able to share them with the task force.  After plans have been discussed, there will be a table top exercise to practice communication strategies and plans.  This will be an ongoing project that everyone will be working on.  There are some personal requirements that can help individuals prepare themselves and their family.  First, develop a readiness plan, Steckel handed out a brochure that contained information to assist development of that plan.  Create an emergency kit with first aid supplies, water, food, etc.  Make sure to rotate the supplies in the kit out and re-supply with fresh supplies.  Schmidt stated that if he was sick or he had sick family members, he would simply stay home and not spread the germs.  Steckel stated that some would want to stay home with a sick family member, but what happens if the people run out of vacation and/or sick leave or if an individual does not want to stay home and comes to campus sick.  Plans will need to be in place to determine what to do for the individual to assist.  Jurkowski stated that at some point the campus may need to be shut down, but what needs to be done when the campus is open and classes are on and individuals are sick.

 

Jurkowski opened discussion regarding the task forces from last semester.  He handed out the summary report for the task forces that was sent out previously to the faculty.  Jurkowski stated that since the Provost was unable to attend the meeting, the questions asked may not have an answer at this time; however, we would discuss the questions with the Provost at a later time.  He said that the Provost would be initiating some of the recommendations the task forces had put forward; however, the President still needs to approve the recommendations.  The Provost is working with the President to move forward with the recommendations at this time.  Callahan asked where the funding would be coming from with the addition of a college.  Would the additional money come from the academic budget or from cuts in other areas?  Also, she wanted to know where the college was located at.  Jurkowski stated he did not know where the additional funds would be coming from, but he would check with the Provost regarding that issue.  Koehn stated that her understanding is that there would be some reorganization of the budget and the additional funds would mostly come from excess funds.  Jurkowski stated that there should be no additional funding necessary for the faculty because they were moved from one college to another.  Koehn stated she was unsure about any additions that would be needed.  Jurkowski reiterated that if the faculty had any questions or concerns they could contact him, the Executive Committee, or the Provost himself.  Staab asked if the task forces were still ongoing.  Jurkowski stated that they have been disbanded since they have completed the work with the final reports.  Staab stated if his understanding was correct then that the next step was moving toward implementation.  Koehn stated that was her understanding, but they would find out more during the retreat.

 

McKee presented motion 2006-2007-13 regarding a nomination of Scott Langford to fill a position in the University/Administration Institutional Animal Care and Use Committee.  Langford is an Animal Scientist, so he would be a good addition to this committee.  A vote was taken as follows:

 

 The Faculty Senate Committee on Committees submits the following faculty nomination for the committee and requests approval of the Faculty Senate:

 

University/Administration Institutional Animal Care and Use Committee:  Scott Langford

 

See committee composition below.

 

Institutional Animal Care and Use Committee

 

Name                                             College                                                    Term

Victoria Jackson, Chair and
Supervisor of Animal Room             Arts and Sciences                                      2008

Jenny Emanuel, Nonscientist            Applied Science and Technology               2007

Stefan Cairns                                   Practicing Biologist                                    2007

John Howard, BB Vet Hospital        DVM                                                                           

Cynthia Bracken                              Animal Scientist,

                                                       Department of Agriculture                          2008

Scott Langford                              Practicing Biologist                                 2008

                                                       Student Member                                        2008

Juanita Peaslee                                Community Representative                         2008

 

-PASSED-   Unanimous                                                                       (2006-2007-13)

 

Jurkowski presented motion 2006-2007-14 regarding changes in the structure of the Senate due to the reorganization of the colleges.  These changes will allow the Senate to keep the same total number of Senators, but will change the number of prorated from 12 to 9.  This motion would need to be passed through the Senate and then put forward to the faculty in an election in the spring.  Attached to the motion was also another page showing the breakdown from last year and changes that would take place this year.  It also shows the number of faculty for each college that would need to be elected.  McKee made a clarification that the top part of the motion is from the constitution and the lower part is from the by-laws, therefore, the lower portion will not have to be voted on by the faculty.  Callahan asked if in section 1A it addresses Library Faculty, would that mean that the representative for that area would have to be a teaching faculty from the library instead of a group of librarians.  Riley stated that all of the library professionals are faculty.  Jurkowski stated that change doesnít change anything except the words.  A vote was taken as follows:

 

In response to the reorganization of colleges at the University of Central Missouri (including the fact that there are now five colleges rather than four), Faculty Senate representation must be revised accordingly. Keeping the total number of Senators as before (26), we propose reducing the number of prorated Senators from 12 to 9 so that all five colleges maintain the minimum of three Senators each.

 

This change will necessitate rewording of the Faculty Guide and the Faculty Senate Constitution:

 

p. I-10.

Section I.

a. Faculty Senate Members

            (2) The Faculty Senate members shall be elected as follows:

(a) There shall be three representatives from each College, one representative from the Professional Librarians Library faculty, and one representative from Academic Enrichment, for a total of fourteen seventeen of the twenty-six Senate Representatives.

(b) The balance of twelve nine members shall be prorated to the four five Colleges by application of the promotion prorating formula as indicated in By-law g (8) on the basis of the number of faculty members of each College at the time of the election.

 

 

The Bylaws of the Faculty Senate will also be changed as follows:

 

p. I-16.

g. elections

(8) faculty senate membership

When prorating the nine twelve faculty members to the five four colleges the following system shall be followed:

(a)    In the event there are fewer than the number of specified senators after rounding to the nearest whole number the college nearest one-half but less than one-half shall receive the additional senator.

(b)    In the event that more than one Senator needs to be elected to comprise the nine twelve, the colleges nearest one-half, but less than one-half shall receive the additional Senators until enough are determined.

(c)    In the event that there are more than the number of specified senators after rounding, the college or colleges nearest one-half but greater than one-half shall have their number reduced by one until the correct number of senators is achieved.

 

-PASSED-   For: 19          Against:  0              Abstain:  1                    (2006-2007-14)

 

McKee presented motion 2006-2007-15 from the Committee on Committees regarding changes to the charge of the FS Salary & Fringe Benefits Committee.  The CoC has been updating charges for a third of the committees every year and this was one of the committees that had been reviewed this year.  These recommended changes are to simply more accurately reflect what this committee does.  A vote was taken as follows:

 

The FS Committee on Committees requests the Faculty Senateís approval of the following changes to the charge of the FS Salary & Fringe Benefits Committee. 

 

I.                      FUNCTION

 

A.         To investigate, initiate, and recommend annually policy concerning faculty membersí salaries and fringe benefits.

 

B.         To recommend the annual allocations increase for base pay, market pay, merit pay, and fringe benefits, as appropriate in coordination with the FS University Budget Committee.

 

C.        To establish and maintain liaison with parallel CMSU UCM committees for nonexempt staff and professional non-faculty groups, as well as other faculty, university, and special committees, for the purpose of investigating and recommending fringe benefit programs of common interest.

 

D.        To conduct annual reviews, in conjunction with the Provost, of base salary range and market adjustments review annually all components of the UCM faculty compensation model (base/market/merit/benefits) to assure reasonable competitiveness for all disciplines. 

 

E.         To review salary and benefits data from other comprehensive institutions, in conjunction with established comparison benchmarks.

 

F.         To develop and monitor periodic reviews, in conjunction with the Provost, to detect and suggest remedies for salary inequities which may be based on age, race, religion, sex, national origin, sexual orientation, marital status, Vietnam War Era veterans, handicaps, disabilities, etc. race, color, sex, religion, national origin, age, disability, sexual orientation, marital status, or veteran status.

 

G.        To consult with and provide advice/counsel to the Provost on matters regarding faculty compensation, including benefits.

 

H.        To approve/disapprove market pay status for any department/discipline making application through the Office of the Provost.

 

II.                      POSITION IN THE ORGANIZATION STRUCTURE

 

A.         Reports to the Faculty Senate generally, but may report directly to the Office of the Provost in designated matters.

 

III.                     MEMBERSHIP

 

                        A.         Composition (11 12 or more members)

 

1.         The Provost (ex officio, non-voting) The Committee shall consist of two faculty members from each college and Library/Academic Enrichment. 

 

2.         The committee may seek ex officio, non-voting members from related FS committees (faculty senate/ university/ special) and/or from the Office of Human Resources.

 

                        B.         Selection

 

Faculty Mmembers are elected from among the full-time faculty of each college and L/AE Library/Academic Enrichment. 

 

                        C.        Selection of Chair

 

            The Committee elects the chair from among its elected members.  The chair must either have served on the cCommittee the previous year or have past experience serving on the Committee. 

 

 

                        D.        Term of Service

 

1.         Two years, staggered terms:  one member from each college and L/AE Library/Academic Enrichment elected annually. 

 

2.         After serving for two consecutive terms, a member will be ineligible to serve for a period of one year.  Members may serve no more than two consecutive terms.  The Faculty Senate Elections Committee may make an exception if a college has no qualified representative to serve on the Committee.

 

 

 

 

IV.                    COMMENTS

 

A.         The cCommittee chair is responsible for creating and maintaining a Policy and Procedures Manual, a copy to be kept in the Faculty Senate Ooffice.

 

                        B.         The cCommittee is likely to meet during the summer months.

 

C.        Report to the Faculty Senate during Spring semester and recommend policy concerning faculty membersí salaries and fringe benefits.  The Committee will make recommendations to the Faculty Senate regarding across-the-board increases no later than January 30.

 

D.        Each May, the Chair will file a written report with the Faculty Senate office summarizing Committee activities for the year.

 

E.         The Committee typically interfaces with the following groups during the fiscal year:

 

Office of the Provost

Office of Human Resources

Faculty Senate

Professional Staff Council

Support Staff Council

Strategic Planning Resource Council (SPRC)

Health Care Alternatives Committee (not a standing committee)

 

-PASSED-   For: 17          Against:  0              Abstain:  3                    (2006-2007-15)

 

McKee then presented motion 2006-2007-16 from the Committee on Committees regarding changes to the charge of the FS University Curriculum Committee.  An addition to the membership was to add the chair or designee of the General Education Committee to serve as an ex officio non-voting member and visa versa.  Doing this allows for cross representation for the University Curriculum Committee and the General Education Committee, since the two work closely with each other.  Also, with the addition of a college from 4 to 5, most committees will increase in size; therefore, some committees who have at-large members have chose to reduce the number of at-large positions to keep the numbers lower.  Ciafullo reaffirmed that the items in bold on the motion were the changes.  McKee answered yes.  Ciafullo asked why the library and Academic Enrichment are non-voting faculty.  McKee stated she was unsure of why.  Perhaps it was because the library does not offer curriculum courses; however, she would think that Academic Enrichment would have an interest in curriculum, so she was unsure.  Ciafullo stated it might be something that would need to look into in the future.  Callahan stated that if committees were trying to limit their numbers, why they would have 5 members that are non-voting.  Do they need all the ex officio members?  McKee said she didnít know.  Her thoughts would be that they are there so they can answer questions that come up right then rather than having to wait for an answer from someone.  Jurkowski stated they are probably there for advice and feedback.  Callahan stated that she understood there could be many concerns on curriculum; however, the committee might look at ways to streamline the process.  Ciafullo stated that he believed it might be better to err on the side of inclusion rather than exclusion and he personally did not see a problem with the ex officio non-voting members.  A vote was taken as follows:

 

The FS Committee on Committees requests the Faculty Senateís approval of the following changes to the charge of the FS University Curriculum Committee. 

 

III. MEMBERSHIP

A. Composition (13 voting members)

1. Two faculty members from each college

2. Four Two faculty members elected at large

3. One student member

4. One Library Services faculty member (ex officio, non-voting)

5. One faculty member from AE (ex officio, non-voting)

6. One faculty member shall represent each college curriculum committee (ex-officio, non-voting)

7. A representative from Student Affairs (ex officio, non-voting)

8. The Director of Academic Advising or designee (ex officio, non-voting)

9. The Provost or his/her designee (ex officio, non-voting)

10.  The chair or designee of the General Education Committee shall serve as an ex officio non-voting member.

B. Selection

1. Two Faculty members elected by each college

2. Faculty members at large elected by entire faculty

3. Student member selected by Student Government Association

4. Library Services faculty member selected by the Dean of Library Services

5. One faculty member from AE selected by the chair of AE

6. Faculty member shall represent each college curriculum committee for purposes of communication

7. Representative from Student Affairs appointed by the Vice President for Student Affairs

8. Director of Academic Advising or Designee

9. Provost or his/her designee. Designee would serve as the secretary of the Curriculum Committee.

Deans of the colleges or designee may attend any meeting of the Committee in an ex officio status & are especially encouraged to do so whenever a proposal is being presented by his/her college.

C. Selection of Chair

Shall select a chair for 2-year terms, whenever possible from the ranks of experienced members of the committee.  The chair or designee will represent the University Curriculum Committee on the General Education Committee as an ex officio, non-voting member.

 

 

IV. COMMENTS

The committee chair is responsible for creating and maintaining a Procedures Manual, a copy to be kept in the Faculty Senate Office.

If a committee member cannot attend a meeting, that member may send a substitute.

Each new program proposal should be presented by the appropriate department chair or faculty member. Any proposal that affects teacher education, General Education or graduate education must have been approved by the appropriate committee(s) prior to its presentation to the Curriculum Committee.

If the change affects academic units and their majors/or minors outside the originating department, indication of their notification of the proposed change and their reaction to it will be required in writing before the Curriculum Committee will consider the proposal.

Proposals should also contain an explanation of how resources will be obtained or reallocated to accomplish the curricular changes requested and how these changes relate to the mission of the department and college.

If inaccurate information which affects a curricular decision is provided to the Committee which affects a curricular decision, the proposal will be recalled by the Curriculum Committee for reappraisal. This will require a 2/3 vote of the Committee.

This committee also meets in the summer.

-PASSED-   For: 17          Against:  0              Abstain:  3                    (2006-2007-16)

 

McKee then presented motion 2006-2007-17 from the Committee on Committees regarding changes to the charges of several Faculty Senate committees.  Every charge needed changes to the membership because of the additional college.  These committees have no other changes to the charges at this time, except for the membership count.  Geiger asked if they might look to see if there was any way to reduce the numbers.  McKee stated if the committee had at-large membership that could be changed, but most have no at-large to take away from.  This was discussed with the CoC and the only one that might change in the future is the Arbitration Pool, which might change from 5 representatives from each college to 4.  This change would have to be discussed with the Committee on Dispute Resolution and Grievance.  A vote was taken as follows:

 

The FS Committee on Committees requests the Faculty Senateís approval of the following changes to the charge of the Faculty Senate Committees.  Due to the reorganization of colleges; the Faculty Senate Committees will need to change their membership numbers.  Changes are as follows:

 

Arbitration Pool-Change from 25 members to 30

Academic Standards Committee-Change from 11 members to 12

Committee on Committees-Change from 11 members to 13

Constitution and By-laws Committee-Change from 5 members to 6

Dispute Resolution and Grievance Committee-Change from 6 members to 7

Distance Education Committee-Change from 15 members to 18

Elections Committee-Change from 5 members to 6

Ethics in Research Committee-Change from 5 members to 6

Faculty Awards Committee-Change from 6 members to 8

Faculty Personnel Policies Committee-Change from 10 members to 12

University Assessment Council-Change from 14 members to 16

 

-PASSED-   Unanimous                                                                       (2006-2007-17)

 

McKee presented the motion 2006-2007-18 from the Committee on Committees regarding the changes to the charge of the FS General Education Committee.  She stated that this one is similar to the Curriculum Committee in that it is to allow for cross representation to the committees.  There were a couple of amendments that McKee presented to the motion.  This committee was one that had at-large membership that they could lower to keep the numbers of the committee lower; therefore, they would like to do that.  That changed the Composition from 13 to 12 and the Four General Education faculty to three.  Schache asked if there should be some consistency because some committees have voting members in their charge and others say members.  McKee stated she didnít know why the curriculum committee had their charged worded that way, but most do not.  A vote was taken as follows:

 

The FS Committee on Committees requests the Faculty Senateís approval of the following changes to the charge of the FS General Education Committee. 

 

III. MEMBERSHIP

A. Composition (11 13)

1. Five Six members, one from each college and L/AE

2. Four General Education faculty (defined in section B.2.) elected at-large by the University Faculty.

3. One student representative.

4. The Assistant Provost for Undergraduate Studies shall serve as an ex-officio member (voting only in case of a tie.)  

5.  The Chair or designee of the Faculty Senate University Curriculum Committee shall serve as an ex-officio, non-voting member.

 

-PASSED-   Unanimous                                                                       (2006-2007-18)

 

Popejoy asked how quickly the new elections would be taking place and when would the representatives take the positions.  Jurkowski stated that the elections would take place this spring and they would be for the Fall 07.  Some colleges will not have equal representations this spring due to the constitution needing changes and that having to be voted on by the faculty so it canít happen any sooner.

 

Jurkowski stated there is a Faculty Senate Executive Committee meeting tomorrow and the next Faculty Senate meeting will be February 7.

 

With nothing further the meeting was adjourned at 4:30 p.m.

 

Julia Kerr

Faculty Senate Office Professional