Administrative Review Gains Board Approval
Contact: Jeff Murphy
WARRENSBURG, MO (June 16, 2011) – A campus-wide comprehensive administrative review with 14 recommendations that will help the University of Central Missouri navigate through a challenging budget year was approved today by the Board of Governors. In addition to enhancing efficiencies and generating more than $2 million in overall cost savings for Fiscal Year 2012, the recommendations support the learning environment and experience of students and align resources with the university’s mission and strategic priorities. A campus forum to provide more information about the administrative review is planned for 2 p.m. Monday, June 20 in the ballroom of the Elliott Union.
“I believe our work on the 2011 administrative review has created a new model which will ensure that we create and maintain a high-quality, cost-effective university for generations to come,” University President Charles Ambrose said. He added that the campus-wide effort demonstrates the university’s “good stewardship of state taxpayer dollars and our sensitivity to the need to minimize increases in tuition and fee rates by looking first at a university cost savings and increases in efficiencies.”
The administrative review was launched in March and concluded June 1 in cooperation with the national Association of Governing Boards. AGB has worked with the university throughout the 2011-2012 academic year to develop a Strategic Governance for Student Success Model. A new Strategic Resource Model was created within this initiative that included the administrative review as a key component. The administrative review was conducted with a lead facilitator group and six campus rapid response teams that included university faculty, staff and students. They were charged with reviewing key processes and assessing the opportunities to improve student service and support, while also identifying and creating new efficiencies. The teams considered areas of duplication/policies, organizational assessment, facilities, new revenue/auxiliaries, technology, and purchasing/contracts. As part of the process, the university also invited comment from the campus and received more than 200 suggestions.
Total recommendations noted in the final report result in a savings of $2,002,082, which, in one instance -- creating a central purchasing point for promotional items -- would require a one-time investment of $20,000. In addition, a one-time savings (cost avoidance) of $450,000 also was identified when the university transitions from its GroupWise campus email system to a “Cloud”- based email/collaboration system. Numerous additional recommendations requiring further analysis will be considered for future savings in budget years 2013 and beyond.
Among the 14 immediate recommendations, the university plans to save $593,943 from open positions and reorganization within the administration. This includes placing some services that are now under the vice president for administration and finance and the vice president for student affairs under three newly configured areas: the provost (chief learning officer), vice president of finance (chief operations officer), and the vice president for advancement/executive director of the foundation.
A review of new revenue and auxiliaries also led to a recommendation to save the university $707,982 annually by reducing base funding in accordance with historic trends in the following areas: extended studies/marketing, library materials, institutional matching funds, educational assistance, insurance, university housing/VIP suites, and other opportunities.
In addition to the administrative review, another component of the Strategic Resource Model, the academic review, was completed during the fall 2010 semester. It resulted in a restructuring from five academic colleges to four and from 34 departments to 25 for a base budget savings of $612,000.