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Support Staff Council

President: Barb Hicks
Vice President: Felicity Buell
Treasurer: Katelyn Adams
Secretary: Tia Milburn


July 2009

Support Staff Council

July 14, 2009

1:30 P.M.

Union 235

Attendees: Peggy Harrison, Susan Malott, Kathy Maham, Joyce Stephens, Debbie Combs, Cindy Merryfield, Stephanie Myers, Tia Milburn, Bettie Moore, Diana Summers, Dorothy Salsman, Pam Bennett, Tammy Shanks, Mike Jeffries, Teresa Huffman and Mel Gross

President Peggy Harrison called the meeting to order, welcomed those in attendance and introduced Mel Gross from IS (Information Services).

Having previously emailed the June minutes to all Support Staff members, Peggy asked if there were any corrections.  Being none, the minutes were approved as they stand.

Kathy Maham, Treasurer, reported the Foundation SSC Educational Award balance as $400.03. The Foundation SSC Survival House account balance is $3,580.10. Recent transactions for the house included a desktop PC and software, totaling about $650.00. The Support Staff Council account ended the fiscal year with $448.95 of which we will lose 10%.  Questions were asked pertaining to whether the 10% loss was a sure thing and whether Kathy had included the new fiscal year’s appropriation.  Dorothy Salsman verified the President said there were to be no exceptions in the University taking back 10% of fiscal year-end remaining account balances. Kathy confirmed our July 1 balance will be $1,404.06. There were no additional questions.

Dorothy Salsman, representing Administrative Liaison Betty Roberts, VP Finance and Administration, reported:

Special guest, Mel Gross, Technical Projects Manager from Information Services, introduced herself explaining Peggy had asked her to tell us what she does, give us some updates on upcoming projects and to field any questions we might have.

Mike Jeffries, Vice Chairman of the Professional Staff Council (PSC) and liaison to the Support Staff Council, reported on their June 16th meeting.

Melissa Jones volunteered to be the PSC secretary.

Committee Reports

Support Staff Award.  Susan Malott reported that she, Peggy Harrison, Annette Charles and Susie Pine had met earlier in the day to discuss ideas for a Support Staff Award, modeled after the J P Mees Award, to recognize a support staff member for all they do. Items discussed were type of award, selection criteria and fund raising. A fund in the Foundation would be set up specifically for this award.  Their next meeting will be either Sept 3rd or 10th.  Anyone who has ideas or suggestions can contact Annette Charles, Susie Pine or Susan Malott.

SPRC, Strategic Planning and Resource Council, had not met yet so there was no report from Barb Hicks at this time.

Old Business

Time of SSC meeting.  The current time of 1:30 p.m. seems to be the best time overall.  If you still have a major concern, contact Peggy Harrison.

Peggy Harrison was unable to attend the last UCM Board of Governors meeting so Holly Davenport reported back to Peggy on the portion of the meeting she was able to attend. Among the items presented at the June BOG meeting were:

Peggy had an inquiry on the status of the crisis leave program hours. The report included with the minutes was provided to Peggy by Cheryl Trelow from HR.

No additional questions were raised in regard to old business.

New Business

Support Staff Summer Social - Susan Malott

Susan was only contacted by one person interested in helping with a summer social as an ice cream social or a potluck. Further discussion was held regarding type of social and best time to schedule.  The consensus was the more simple, the more well attended. Tentatively we will have Finger Food Friday and on August 7th.  Individuals are asked to bring snacks to share and school supplies for the Teacher’s Warehouse.  It will be a come and go event between 2 and 4 in the afternoon with the location to be determined.  Cindy Merryfield volunteered to help Susan.  Peggy Harrison will email Mike Jeffries and Holly Davenport to invite the Professional Staff Council to participate.  Please call Susan Malott at 4401 if you would like to help.  Watch for further information.

The meeting was adjourned.

Support Staff Council Drawing (must be present to win)

First name drawn: Pam Bennett - free lunch at Mazzio’s

Second name drawn: Debbie Combs - choice between a UCM pennant, CMSU pennant or a certificate for a free lane of bowling at Cosmo Bowl.

Our next meeting will be August 11, 2009 - 1:30 p.m. - UN 235.

Respectfully submitted:

Joyce M. Stephens

Support Staff Council Secretary

2008 Report - Crisis Leave
Number of Hours Donated:  1st Quarter          176
    2nd Quarter           92
    3rd Quarter         268
    4th Quarter          188
Total Hours
Number of Hours Used: 
Breakdown of giving by Job Code:  Exempt                  23
  Non-Exempt*       12
*includes Bargaining Unit  
Several individuals from both groups gave hours in more than one quarter.
Breakdown of Recipients: Exempt                    0
  Non-Exempt           3
  Bargaining Unit      1
Remaining number of hours:  
Carry over hours from 2007:
2008 Balance of hours: