Skip to Main Navigation | Skip to Content

Support Staff Council

President: Barb Hicks
Vice President: Felicity Buell
Treasurer: Katelyn Adams
Secretary: Tia Milburn


March 2011


Support Staff Council Minutes

March 8, 2011

1:30 P.M. - UN 235

Attendees: Brenda Dooley, Joyce Stephens, Cindy Merryfield, Diana Summers, Pam Bennett, Suzan Brown, Ginny McTighe, Tia Milburn, Bettie Moore, Shelia Schneider, Virdia Stevens, Keri Busker, Jo Greife, Victoria Swope, Lisa Schmidt, Susan Malott, Cathy Clear, Patty Cary, Tom Sturtevant, Sandy Christ and Peggy Harrison.


Brenda Dooley, Support Staff Council President, called the March meeting to order, welcomed those attending and asked that we go around the table and introduce ourselves.


Brenda asked if there were any corrections or additions to be made to the February minutes sent out prior to the meeting. A couple of corrections had already been noted and taken care of prior to the final copy of the minutes being submitted. Shelia Schneider made a motion to approve the February minutes as presented.  Cindy Merryfield seconded the motion.  Brenda called for a voice vote and the February minutes were approved.

Treasurer’s Report

Brenda welcomed Treasurer Diana Summers back. Diana reported the Support Staff Council balance remains at $1,186.70. The Survival Adult Abuse Center fund balance was $2,176.04 which included the January and February gift revenues. The Support Staff Council Education Award had a balance of $490.03 at the end of February which also included the January and February gift revenues. 

Administrative Liaison Report

Dr. Betty Roberts, Administrative Liaison, nor a representative for her, were present at this month's meeting to make a report.

Professional Staff Council Report

Lisa Schmidt, Vice Chairman of the Professional Staff Council reported their Member Services committee is planning the Professional Staff breakfast on April 14 which will include a Trash Fashion Show. The Human Resources committee has sent out a call for nominations for the JP Mees Award.  The Professional Staff Council is planning to hold their elections as they have in the past.  Nominations will be from all university professional staff  rather than by areas. A call for nominations will be going out this week or early next week.

Other discussions included the Administrative Review, Faculty Early Retirement Incentive and the Wellness Center usage and policy.

Tom Sturtevant spoke briefly about the usage of the Wellness Center and the importance of swiping your ID card or reporting your 700 number so your use as a UCM faculty or staff is counted.  Faculty or staff using the facility 30 times during the spring semester will have their $100.00 per semester membership fee underwritten by the university during the fall semester. Beth Rutt had indicated the possibility of extending the time to summer because of the facility not being ready until February this year.  She will let us know when the decision is made.

There were a lot of questions and information given about the new recreation center.  We were encouraged to visit and to use the facility.

Committee Reports

Brenda mentioned the call for Outstanding Support Staff nominations. The deadline for submitting nominations is March 15.  Peggy Harrison reported they already have 11 or 12 nominations in hand.  She will be sending out an email to request a volunteer to assist in selecting the award recipient since a committee member has been nominated.

Old Business:

60 Minutes with the President will be Tuesday, March 15 from 2:00-3:00 PM in UN 117. Brenda noted the President's Office has requested a computer and projector for a power point presentation. Brenda has collected about 3 pages of questions and concerns.  She will organize them to keep similar questions together.  She will also check with Mark from the Bargaining Unit to see if he has received any questions.  Anyone should be able to sit in on the session.

New Business:

Brenda sat in on the meeting with the Administrative Review consultant from AGB.

The group identified the basic reorganization structure during a day and a half of meetings.  Each unit will have a briefing and request for nominations or volunteers to work on various areas of the Administrative Review.  Selection of committee members will be reported by Friday, March 11. The plan is to come back by the first of June with a proposal to the Board of Governors.

Brenda reported she had been contacted by an individual who had been in the Survival House and was very disappointed in the condition of the facility.  We sponsor a room and should make an effort to see what we might do to spruce it up.  Brenda, Joni Porter, Gretchen Reynolds and anyone else who might volunteer, will go and assess the situation and the possible cost.  Hopefully we can do something during spring break or by the start of summer.

The Survival Adult Abuse Center, Inc., is planning their second annual "Girls' Night Out," an evening of fun for women designed to raise awareness and funds, on Friday, April 1, at Players Restaurant from 7:00 to 10:00 PM.  Brenda asked the group to be thinking about what we might purchase as a group to donate to the "Girls' Night Out" silent auction to help them raise funds.

Susan Malott reported on the Bake Sale she and Kimberly Courtwright organized for March 1 to raise additional funds for the Support Staff Educational Award.  A total of $273.45 was raised bringing the fund balance to $763.45.  They expect to make two $250.00 awards this year.

Currently they have 10 applications. Susan voiced her appreciation for the 14 volunteers who brought food or worked tables.

Susan passed out Staff payroll deduct authorizations for anyone interested in making gifts to the Educational Award from their semi-monthly paychecks.  She also passed out forms to make one time gifts.  Completed forms are to be turned in to the UCM Foundation.

Pam Bennett talked about the Support Staff Breakfast coming up on April 15.  Evites will be sent out.  Those responding that they will be there will be sent a ticket via campus mail.  You must have that ticket to be admitted to the breakfast and to be eligible for door prizes.  No ticket. No breakfast.

Support Staff Drawing

Cindy Merryfield won the Mazzio’s free lunch card.  Brenda mentioned she had written a thank-you note to Mazzio's for providing the cards to us.

A question was asked about whether we would be having the Bowling for the Green event during spring break.  Vice President Cindy Merryfield replied we would not be having the event.  There had been no volunteer to chair the committee and, since the raffle had been taken away from us,  it was not worth the effort as a fundraiser.

Brenda adjourned the meeting at 2:10 pm.

Our next meeting will be April 12, 2011 - 1:30 p.m. – UN 235.

Respectfully submitted:

Joyce M. Stephens

Support Staff Council Secretary