Support Staff Council (SSC) Minutes
November 13, 2012 at 9 a.m. in Union 235
Attendees: Barb Hicks, Annette Charles, Brenda Dooley, Tina Walker, Nancy Gieselman, Ginny McTighe, Joyce Stephens, Beth Rutt, Rick Sluder, Virdia Stevens, Judy Kenney, Vicki Orcutt, Ardith Sampson, Claudia Welhoff, and Tia Milburn.
October minutes were presented for approval. Brenda moved to approve the minutes; Ginny seconded the motion and the motion passed.
Ginny McTighe, Treasurer, reported the SSC general funds account balance is $1987.04 which includes $517.68 for the Support Staff Award leaving a balance of $1469.16. The Education Award balance is $629.80 which included a $30 gift and paid $250 to AnJanell Parsons, winner of the Support Staff Education Award winner. The Support Staff Council Foundation balance is $2,393.29 which includes $218 for the Support Staff Award leaving a balance of $2175.29. The total amount available for the Support Staff Award is $735.88.
Dr. Sluder, Vice Provost for Enrolment Management, gave the following information:
- The President’s Cabinet met Monday for three and a half hours. They have discussed:
- Moving towards a tobacco free campus and the proposal will be going forward to the Board of Governors for approval. This would put the campus in-line with how hospitals operate.
- Charting the course for the future by; 1) identification of new peer institutions, 2) identification of key performance indicators (KPI), and 3) identification of signature programs.
Professional Staff Council Report
Beth Rutt, Professional Staff Council (PSC) President, provided the following information:
- Wednesday, December 12th is 60 Minutes with the President in Union 237B at 2 p.m. If you have questions you would like addressed please send them to Barb no later than November 28th and so they can be shared w/Beth and sent to the President.
- Cheryl Riley, Barb and Beth (presidents) have been meeting to keep a line of communication open for a united front.
- PSC has been meeting with the governance groups along with the President. They are getting ready to have their second one this year.
- Friday is Board of Governors oral reports.
- Community Coat drive went well. There were eight tables full of coats and all that was left was 2 small trash bags. The left over coats were donated to the homeless participants the next day. Beth would like to entertain the idea of having another one soon.
- PSC will be hosting a campus-wide Holiday Social at the Student Recreation Center on Thursday, December 20th from 6:30-8:30 p.m. There will be food, arts and crafts, archery, wall climbing, and more. If there is anyone interested in volunteering please contact Beth. Barb asked for a vote, which was approved, that Support Staff co-sponsor this event and share the cost for food.
- Beth will be sending out a flyer about a fundraiser for Habitat for Humanity. The Habitat project has fallen short on funds. The “Decorate Your Door for the Holidays” will cost $10 a door and prizes will be announced at a later date. Keep an eye out for the flyer.
- Ardith Sampson, Parking Services, stated the parking committee met on September 26th and here are the items discussed:
- The permit and citation prices will remain the same for the upcoming fiscal year.
- There will be a new person in charge of parking since Scott Rhoad was promoted to Major.
- The Achauer House update was tabled until their next meeting.
- Brenda provided an update from Faculty Senate:
- The last meeting was a general faculty meeting so there really wasn’t anything to report.
- Rick Dixon gave a presentation on the new heath care and an explanation of how the new increase came into effect.
- Barb stated that she sent the Emeriti/Professional Staff Dinner proposal to Shelly Gonzalez. She inquired if there were any additional question or suggested changes to the proposal from the Council. She emailed Scott Rhoad about the parking passes and he said there was no plan of eliminating the parking passes at this time. Vicki noted that since Major Rhoad would no longer be the Director of Parking, we should add a statement with a request for the parking passes. Ginny motioned to accept the proposal with the parking pass amendment; Annette seconded the motion and motion passed.
- Nancy stated that the treasurers audit review committee (Tina, Nancy, and Brenda) met on October 29th. She explained there was missing documentation keeping the committee from completing an accurate evaluation. The committee made some recommendations to the Support Staff Council. These are:
1) Place documents/reports, etc. in a binder with a divider for each of the three budgets for current fiscal year.
a. Include all documents, receipts, deposits, gift reports, and Banner reports pertaining to any income or expenditures.
2) List gift reports semi-monthly by giving semi-monthly total (ie – 10/1-15/12 gift report) in treasurer’s report.
3) Include a reconciliation column in treasurer’s report.
4) Include expenditures approved by SSC Executive Board and signed by the SSC President and encumbered on treasurer’s report.
The committee then proposed that:
1) Audit committee becomes a standing committee.
2) Committee consists of three members. One of the three members should be an SSC Executive Board member but not the Treasurer.
3) Timeline for SSC audit review.
a. Treasurer forwards previous year’s binder to Audit committee chairperson no later than July 15, which should include all income/expenses for the previous year (July-June).
b. Audit committee will review binder by August 31.
c. Audit committee will give a written report to SSC at September meeting.
i. Report will include the following:
1. Beginning balance, total expenses, total income, ending balance for each account.
2. If there is a discrepancy or missing documentation the committee will document it in the report.
Barb Hicks moved to create a standing audit committee, which will include one member of the Support Staff Executive Board (excluding the treasurer) and any two other members of Support Staff, Ginny seconded the motion and motion passed.
- Judy Kenney stated that she is on the Health and Wellness committee and they met last Friday. They will be putting a bid out for a consultant to help evaluate the options for changing health care providers. They would like to have a Support Staff member who has children covered under the University’s health care to volunteer for this committee so they can get an active perspective of the current cost and coverage. If you are willing or know of anyone in this category, please send Barb an email with contact information. Vicki didn’t feel the current health care cost were fair on the range of fees from the lower paid to the higher paid employees.
- Barb noted that the SSC and PSC will be hosting the December Community Coffee on December 7th. Beth offered to host it in the Student Recreational Center. Barb will work with Beth to get the details finalized. Note: Union 237A&B have already been reserved so it will be there instead of the SRWC.
- Annette suggested having an Ugly Sweater contest December 7th with proceeds going to Habitat for Humanity. Brenda is taking the lead on this event.
- Barb announced that Rick Dixon will be at the December meeting to talk about the new health care.
The next meeting will be December 11, 9 a.m. in Union 237A.
Nancy moved to adjourn the meeting at 9:57 a.m., Annette seconded.
Respectfully submitted by Tina Walker, SSC Secretary