Purpose

 

Departments may find it necessary to charge additional fees to students enrolled in specific programs or courses. Students need to know any program or course fees before they enroll in a course. Program and course fees are for measurable and recurring expenses not provided within the department's operating budget. Program and course fees can be requested only for items used by students in that program or course, not for standard usage items that departments provide to faculty as part of usual teaching processes or for items provided for by the student technology fee. Please see the types of course fee categories.  

Request and Approval Process

 

1.  Request

Proposals to add a new program or course fee, revise an existing program or course fee, or delete an existing program or course fee will be submitted via the university’s electronic curriculum management system. Proposals will include the fee amount, type/category, and justification. To be considered by the review committee, the proposal must be completed and approved by the College Dean no later than October 15.

     B. Committee Review

A committee comprised of the following considers the requests and votes to recommend approval or denial of each request:

• • • one faculty representative from each college appointed by the Faculty Senate
    • one College Dean appointed by the Provost
    • one Department Chair selected by Academic Council
    • one undergraduate student and one graduate student selected by the Vice Provost for Academic Programs/Dean of Gradudate Stuies, or a delegate
    • One additional member may be appointed at the discretion of the Provost
    • The Vice Provost for Academic Programs and Dean, Graduate Studies and Research will chair the committee.

     C. Approval

The Committee’s recommendations are reviewed and approved by the following:

1. 1. Provost
   2. Vice President for Finance and Operations
   3. University President
   4. UCM Board of Governors

If a request is denied, the committee shall notify the appropriate Department Chair of the reasons for denial. An appeal of the committee's decision can be made to the Provost. The decision of the Provost is final.

The Vice Provost for Academic Programs/Dean of Graduate Studies will prepare a briefing paper for approval by the President and the UCM Board of Governors no later than the December Board of Governors Meeting. The Vice President of Finance and Operations will present the briefing paper to the board with the support of the Vice Provost for Academic Programs/Dean of Graduate Studies.

If approved by the Board of Governors, Student Financial Services and the Registrar’s Office will implement the changes in the next catalog.

 

     D. Communication and Dissemination

  Communication of course fees will be through course syllabi, MyCentral and notation in the General Catalog.

 

     E. Collection of Additional Course Fees

Charges for course fees/group expenses will be on the billing sent to Payment will be collected directly through Student Accounts and Loans in Student Financial Services . Students will pay the supplemental fees when they pay the per-credit-hour instructional fees. If a student withdraws, the course fee/group expense payment will be refunded at the same rate as his/her instructional fee. The collected revenue will be deposited in the departmental account, and monies will be expended for the purposes shown in the justification section of the request form.

 

Revision History:

Established and archived prior to 1999

Additional Costs for Courses revised by Provost October 4, 2005

Previously annotated as II.F.7. Additional Costs for Courses, II.F.11. Textbooks, II.F.12. Student Records. II.F. December 2015.

Edited for web links, formatting and plain language. Approved December 2015.

Updated link for types of course fees September 2016.

Previously annotated as II.F.3. Additional Costs for Courses. Renamed Additional Costs for Courses for alphabetical listing, grammar and spell check,  and transitioned into policy library April 2017

Revised and updated October 2025 to clarify the process for submitting course fees for approval.