Purpose: This policy outlines the procedures for maintaining and following course syllabi.

Scope: This is a university policy pertaining to all course syllabi, students, instructors of record, and academic units.

Definitions: Syllabi are the official method to organize and communicate course information including learning outcomes, requirements, polices, and procedures about each individual course.

Procedures:

• • Unit Responsibilities- It is the responsibility of the department, school, and/or college to ensure that the program’s quality and learning outcomes are consistent across all sections of a course, regardless of instructional methodology, mode of delivery, location, instructor, or teaching Academic leaders shall establish a process to gather and review syllabi each semester to ensure syllabi have the required information and are consistent across the unit.
  • Student Responsibilities-it is the responsibility of the student to review, know, and follow all course syllabi components throughout the semester for each of their courses.
  • Instructor Responsibilities- it is the responsibility of all instructors of record to provide and follow the current syllabi for each course they are teaching. Instructors must file syllabi at the beginning of the semester in their respective department or school office and/or in the office of the appropriate college d Instructors of record must distribute syllabi in class and/or post in the university’s learning management system at the beginning of each semester and include instructional procedures and guidelines. If at any time during the semester, an instructor modifies a course syllabus, the instructor must notify all enrolled students in writing and file the updated copy to their respective department or school office and/or in the office of the appropriate college dean.

Syllabus Organization

Instructors must organize syllabi using the official university template maintained in the Academic Programs office. This template includes:

• • University policy statements: expected amount of student engagement for credit hours awarded, ADA, Title IX, Access, Opportunity and Community, Academic Honesty, and Student Conduct.
  • Course specific statements: course objectives/student learning outcomes, an outline of course content, faculty availability, assessment measures, grading policies and practices, attendance policies, late assignment policies, communication preferences, related matters of interest or concern, and a statement outlining the instructor’s expectations and use of generative artificial intelligence (AI). 

 

 

Revision History:

Established and archived prior to 1999

Updated II.F.1.Course Syllabi per Faculty Senate Motion 2014-2015_19 October 2015

Previously annotated as II.F.1. Course Syllabi, II.F.2. Office Hours, II.F.8. Class Attendance, II.F.3. Classroom Control. Edited for web links, formatting and plain language. Approved December 2015.

OAS language for syllabi added per vice provost for academic programs and services April 2016.

Previously annotated as II.F.1. Syllabi.  Renamed Syllabi for alphabetical listing, grammar and spell check, and transitioned into policy library April 2017

Updated for compliance with BOG Policy 1.2.010, Policy on Policy, grammar and spell check, and inclusion of updated policy statements, including the adopted university  syllabus template. 2025