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1.2.210 Presidential Travel and Entertainment Expense Policy
University of Central Missouri Policy
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Policy Name: Presidential Travel and Entertainment Expense Policy |
Date Approved: April 28, 2017 |
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Policy Category: Board of Governors – University Operation |
Date Effective: July 1, 2017 |
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Policy Number: 1.2.210 |
Date Last Revised: n/a |
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Approval Authority: UCM Board of Governors |
Review Cycle: 4 years |
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Responsible Department: Office of Finance and Administration |
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The Board of Governors of the University of Central Missouri, while recognizing the unique role of the president of the university, wishes to ensure oversight, accountability, and fiscal responsibility throughout the university. The purpose of this policy is to clarify expectations concerning expenditures by the president of the university for travel and entertainment, presidential spousal travel and entertainment expenses, and the reporting of both.
The president of the university is frequently called upon to travel, offer hospitality,
and entertain guests in conjunction with performing his or her duties to the university
and with university business. All travel and entertainment expenditures made by the
president of the university with university funds must:
- Comply with applicable laws and rules, including university policies and procedures
- Make efficient and effective use of university funds
- Further the mission of the university and not be made for private purposes
Expenditures for travel outside of the United States must be approved in advance by the Chair of the Committee on Finance and Administration.
Where the spouse of the president of the university is required to appear as an official representative of the university, university funds may be used for related travel and entertainment expenses. Such expenditures must comply with the requirements provided for the university president’s use of funds. Payment or reimbursement for such expenditures must be documented by providing the following to the University’s Chief Financial Officer: (1) a business agenda or formal announcement for the program or other event and (2) an explanation of the spouse’s university-related role at the event.
This policy applies to travel and entertainment expenses incurred by the president of the university and to presidential spousal travel and entertainment expenses.
