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Release of Employee Information

University of Central Missouri Procedure

Procedure Name:  Release of Employee Information

Date Approved Approved by the President on January 1, 2005

Procedure Category:  Employment

Date Effective:  January 1, 2005

Policy Authority:  Board of Governors Policy 1.2.040

Date Last Revised:  

Approval Authority:  University President

Review Cycle:

Responsibility:  Director of Human Resources



Note: All inquiries are to be directed to the Office of Human Resources.


Purpose: All personal employee information will be regarded as confidential and careful consideration will be given to ensuring this confidentiality. The university is subject to statutory requirements which make an employee's name, office address, position or job title, length of service, and salary public information, which is published annually in the Official Manual of the State of Missouri.

The university will not provide performance-related information, personal attributes, or other information of a personal nature, i.e., punctuality, attendance, etc. concerning current or former employees.

External Telephone Inquiries
Only the name, most recent job title, department, employment dates, and current employment status will be verified when responding to external telephone inquiries.

External Written Inquiries
Only the name, recent job title, department, employment dates, current employment status, pay rate, and previous job titles held at Central Missouri will be verified when responding to external written inquiries. The request must include the employee's signed authorization to release personal information.

Computerized listings of employee information will not be provided to individuals or organizations for the purpose of soliciting business or promoting commercial products or commercial services. UCM's on-line campus directory will make available an employee's campus address and phone number.

Employee Letter of Reference Requests
Current or former employees may request personal letters of reference from supervisors, co-workers, or others. Questions on content may be addressed to the Office of Human Resources.


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