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Support Staff Council

President: Barb Hicks
Vice President: Felicity Buell
Treasurer: Katelyn Adams
Secretary: Tia Milburn


December 2008

Support Staff Council

December 9, 2008

1:30 P.M.

Union 237B

Attendees:  Kathy Maham, Peggy Harrison, Betty Roberts, Debbie Combs, Rick Dixon, Chenelle McNair, Shelia Schneider, Ginny McTighe, Stephanie Myers, Cindy Merryfield, Diana Summers, Sarah Bailey

1. Welcome and Introductions – Ms. Stephanie Myers

2. Approval of November Minutes – Ms. Stephanie Myer


3. Administrative Liaison – Dr. Betty Roberts

            Continue working on same projects. 

4. Human Resources – Mr. Rick Dixon
  • HR has received many emails on hiring freeze. 
  • President Podolefsky brought all governance groups together and explained that we are being cautious.
  • The freeze on hiring temps has been lifted. 
  • Right now we are focusing on maintaining critical positions.
  • Areas can appeal to president and provost if you think your position is critical. 
  • There hasn’t been any talk of layoffs or anything related. 
  • Dr. Roberts has ran the numbers to see what the consequences would be for different budget cut percentages.
  • The President’s updates are pretty complete and forth coming, so we know what Mr. Dixon knows.


One time there was a task force assigned to look at overlap in jobs and duplication of efforts, is that still in effect?  Job audits are still going on, to update positions as they become available.  We have not looked across campus.  This task force was wet up under Dr. Shah and was purely for academic support services.  There was a report submitted. 

Posted positions are still posted, but we’ve been telling areas to communicate with applicants that we are in a soft hiring freeze.  These positions are not being filled right now, but could be down the road.   We don’t know much until the State of the State address. 

You can see the commitment throughout the administration that they will exhaust all other options before putting jobs on the chopping block. 

It is nice that they are forecasting, looking ahead.  We’re going to be in charge of what we do, and be proactive. 


Could you simplify the letters that are sent out with coverage confirmation?  Consistency in language is a large problem.  They were initially labeled badly and we will look into this.

MO Cafeteria program is user friendly. An employee faxed in claim form on Monday morning and had a check in bank on Tuesday.  It was suggested that some training in the fall to answer any questions and make people aware of the program is made available. 


I-9 approval – have we geared up with extra people?  No, we have to absorb the extra costs to have everyone’s forms filled out to comply with the state law.  E-verify is the policy now, we’ll see if the new (state) administration keeps it. 

Can students fill the paperwork out now for next spring?  Paperwork is filled out on the first day of the employment.  If they take the summer off they don’t have to re-do it.  There was confusion on whether the information provided to support staff regarding student I-9s stated “the day the offer was made” or on the first date of employment.  HR will send out a clarification.

Do we need to send out a copy of the appointment form with the student? The appointment forms go to financial aid, not HR typically.  HR will clarify this  also.

5. Holiday Party – Ms. Kim Courtwrigh
  • 12/17 at 11:00-1:00 in Lovinger gym. 
  • Collecting hats, mittens, coats, blankets to be donated to several different groups, adults or children sizes.
  •  Questions – Call Kandice at 4876.   
  • Bargaining unit is invited but we will need to send an email to Mr. Gebeke to formally invite them. 
    • Most of them don’t have email access, but we can take a handful over to facilities to post. 
    • Their time is very closely managed, and they serve critical functions. 
    • Dr. Roberts will do her best to enable them to come. 

Meeting adjourned.