Policy Name: Ethics Policy
Date Approved: June 21, 2006
Policy Category: University Board of Governors - University Operation
Date Effective: April 28, 2017
Policy Number: 1.2.180
Date Last Revised: April 28, 2017
Approval Authority: UCM Board of Governors
Review Cycle: 4 years
Responsible Department: Office of Human Resources
The purpose of the ethics policy is to clarify the university’s standard of ethical conduct for all University of Central Missouri employees.
The University of Central Missouri is committed to the enforcement of the highest standards of ethical conduct and integrity in an effort to provide the public it serves with the utmost confidence in our organization, educational services, administrative business processes, financial management and the quality of our reported information. Furthermore, university employees have a responsibility to the students, parents, donors and other citizens of the state of Missouri to use university resources prudently, ethically, for the purposes for which they are intended and in full compliance with all laws and regulations. All members of the university community are expected to adhere to the University of Central Missouri policies and procedures as approved by the university Board of Governors and university president and to federal and state law.
Every employee is responsible for ethical conduct consistent with university policy and procedures and with the law. Every employee is responsible for becoming familiar with university policies and procedures, the terms and conditions of each university grant or contract on which he or she is working, those laws and regulations applicable to his or her position and duties, and to comply with their letter and spirit. Activities undertaken on behalf of the university, whether with the public, other governmental entities, suppliers, students or one another, must reflect honesty, integrity and fairness. The benefit of any individual may not be placed above the benefit of the university. Even the appearance of impropriety should be avoided because it can damage public confidence in the university.
All employees designated as a decision-making public servant, as determined by the president, are required to file a financial statement with the Missouri Ethics Commission annually. Forms prescribed by the commission shall be utilized and filed by the deadlines established by Missouri state law.
This policy clarifies the standard of ethical conduct for employees.
Employee. For purposes of this policy, “ employee” includes persons presently or formerly acting on behalf of the university, with or without compensation, including: officers, agents, individual governors, persons employed by the university, and volunteers when their work is accepted, contracted for, or consented by the university and who are under the direction and control of the university.
Senior administrator. Employees holding the position of president, provost/chief learning officer, senior vice president, vice president, or vice provost.
University employees are responsible for being knowledgeable of policies and procedures of the university which include, but are not limited to: "Ethics Policy," Board of Governors Policy 1.2.180; "Conflict of Interest or Commitment Policy – Employees and Board of Governors," Board of Governors Policy 1.2.200 and "Fraud Procedures."
Policy and procedures are included in the following manuals (which may be available only in electronic form accessible online):
The above-referenced manuals and handbooks have been listed for the convenience of employees but should not be considered an inclusive list. Employees are encouraged to contact the policy director, the Office of General Counsel, or the relevant university office or division when questions arise regarding university policy and procedures.
University employees with knowledge of a violation of the Board of Governors "Ethics Policy," 1.2.180 must promptly report such violations, in writing, to the appropriate administrator*. Should an employee with a duty to disclose such a violation have reasonable cause to believe disclosure to the appropriate administrator will be ineffective, the person should disclose the violation to the Office of Human Resources. No retaliatory action will be taken for any such report made in good faith. The employee reporting a suspected violation, or the administrator to whom the report is submitted should not undertake any investigation, confrontation or disclosure of this matter, but should instead report such information to the Office of Human Resources.
When a written report is received by an administrator alleging a possible, potential, or apparent violation of the Ethics Policy it shall be forwarded to the Office of Human Resources. The administrator shall include a brief statement detailing the possible violation, the date the written report was received from the employee, any immediate action taken by the administrator, and their recommendation, if any, for future action in regards to the allegation(s). The administrator’s brief shall be signed and dated.
*If an employee is unsure of their appropriate administrator they may refer to the University of Central Missouri’s organizational chart or contact the Office of Human Resources for assistance.
June 21, 2006
Revised and approved April 28, 2017