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Feb 19, 2013

February 19, 2013

The College of Arts, Humanities, and Social Sciences
Chairs Meeting
February 19, 2013
3:30 p.m.

Building Stronger Programs and Departments

Attendance:  Richard Herman, Mick Luehrman, Don Melichar, Steven Moore, Jack Rogers, Jim Staab, and Eric Tenbus

Action items:  Dean Nelson will send Jim Staab information concerning the breakout of Foundation assets. 

Provide Steve Boone (via Sami) with the total number of tablets you would need in a two-week period for the purpose of classroom evaluations.  If statistics on the percentage/number of smart phones in the large classes are available, this information would be helpful. These should be submitted no later than March 15.

Make sure faculty are aware of the definition of a credit hour and put it in your student handbooks.

Dean Nelson will arrange for a tutorial session on Quality Matters.  Kathy McCormick would be a good choice.

Dean Nelson will provide a revised template for Faculty Performance/Development.

Foundation scholarships:  Vicki Voskovitch spoke to the Council concerning Foundation scholarships.  She helps set up the scholarships, defining and advertising them as well.  Specific money questions should be directed to the Foundation accountant, Mary Schreimann.  Her office is looking into the legal rights of combining some of the smaller scholarships into one larger one.  If there is a living donor attached to a scholarship and departments would like to change the criteria, contact the Foundation and they will work to get it changed.  Changing the criteria when there is not a living donor is more difficult.  Please check their web site to see if any changes need to be made to the scholarships listed online.  Once a recipient has been chosen for a scholarship, departments should have an alternate chosen in case the designated recipient does not enroll in enough hours, chooses not to enroll, etc.  If a payout amount is not listed for a scholarship (not endowed), please check with the Foundation to ensure the donor has made a commitment to fund the scholarship for the year.  The threshold amount for an endowed scholarship is now $20,000.  Gift officers are trying to set up scholarships that are very general, rather than specific.  The Foundation is looking at an online form that would allow students to submit one application which would automatically register them for all awards for which they are eligible.

Common Reader:  The committee has selected a book.  The author will be contacted to see if we can bring them here in the fall.

Signature Programs:  A decision will be made soon.

Course Evaluation:  The College is looking into the possibility of purchasing tablets to circulate within the departments for course evaluations.  Chairs should be thinking about other ways these tablets could be used.

Dual credit - best practice:  Are there any differences between the high school and college version of a dual credit course?  Other than possibly the time in the classroom, the content should be the same.

Early alert:  Although it is a step in the right direction, some thought it has been made more complex and perhaps inefficient.  The ability to upload documents is helpful. There are two different parts to it, so it is more than an early alert.  Perhaps change the name?  Who has access to the information and who controls it?  There is a chance the system could be abused.

Defining the credit hour:  The current definition for one credit hour - an exercise requiring 2 hours of work per week outside of class for each hour in class x 15 weeks.  This information will be in the faculty and student guides.  Make sure faculty are aware of it and put it in your student handbooks.  Use the same language that is in the Academic Policy and Procedure.

Education advisory board: - Some have been invited to meet with this board.   Bring back what you learn to the rest of the Council.  April 2 there will be a report from Clint Orr from Art.

Gen ed courses online: - Can we offer more general education courses online?  Peer review of an online instructor can be managed by making the reviewer a temporary instructor on BlackBoard.

Open option:  The Gateway Center is no longer functional.  What if open option students were handled differently?  Could an advisor be set up in the departments (who do not already have a dual advising system) to help with course enrollment for the major?  Faculty would be available as mentors to guide students into graduate programs, internships, etc.  There were mixed feelings about this idea.  If the adviser is a non-faculty member, they must be very knowledgeable in the area.   Advising is a long-term commitment.  Chairs were asked to think about the idea, which will be revisited. 

Faculty performance, development  post-tenure review:  At the beginning of the year, the faculty's academic plan must be very clear, then look at it again at the end of the year to see if they have met their goals. Encourage them to apply for SAF and other grants or re-assign time for faculty pursuing research, etc.

Dr. Moore asked about performance indicators.  The state of MO determined that funds would be awarded on the basis of performance.  The University's selected five items as performance indicators.  It failed one of those - not having 24 hours completed in first year – Dr. Moore will send out the performance indicators.