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This section addresses and covers the distribution and posting of cards, notes, signs, fliers, computer listings, name lists and handbills, photo reproductions, newspaper clippings notices and posters on the grounds of UCM. The intent of this section is to provide UCM students, faculty and staff with the maximum opportunity and space to advertise approved events, products and services at designated locations throughout the campus.
Design all advertising materials to be neat, attractive and in the best interest of the advertiser and the university. Advertising materials should be typed and printed when appropriate for legibility and neatness. However, freehand drawings, writing and printing will be permitted. Advertising that uses offensive, obscene or inflammatory language will be removed.
Anything placed on a bulletin board or in a kiosk is considered a flier and must be posted in accordance with the guidelines established in this policy. Registered student groups and official units of the university are the only groups eligible to post and distribute signs, handbills and fliers. A list of the specific locations of designated areas where information may be posted is listed following these policies and is also available through the Office of Student Activities. Posters advertising non-university sponsored events must be of general interest to the university community and sponsored by not-for-profit organizations. Businesses and for-profit organizations will be allowed to post information only on the designated bulletin board in the Elliott Union. Commercial advertising or posting of personal notices, except where designated, is prohibited.
The Elliott Union has four rolling boards available for student organizations and academic departments. Rolling boards one and two are located on the second floor, and they are to remain on that floor. Rolling boards three and four are located on the first floor, and they are to remain on that floor. Student organizations and academic departments wanting to use a rolling board must contact the Elliott Union Information Desk and complete a rolling board reservation request form. Reservations for rolling boards run from Monday to the following Monday. There is a limit of one rolling board per organization or department in any given month, provided that the reservation is not for consecutive weeks. The organization or department is responsible for cleaning the board of all materials when the reservation period is over. Noncompliance with this policy may prevent use of rolling boards in the future.
Free-Standing Promotional Fixtures
Organizations and departments must obtain approval for department-specific bulletin boards, A-frames, T-stands and rolling boards from Elliott Union management. Requests should be submitted in writing to firstname.lastname@example.org.
The Elliott Union has easels available for student organizations. A maximum of three easels may be displayed at one time. Easels must not disturb traffic or the use of Elliott Union facilities. The organization or department using the easels is responsible for cleaning them of all materials after usage. Reservation forms can be picked up at Elliott Union Information Desk for easel rental without a room rental. If you have a room reservation, you should request an easel to be reserved, by your Event Coordinator, in Elliot Union 301.
Banners may be hung from the railings outside Elliott Union 301 and the railing in front of the Union Bowling Center, but are not permitted inside the building. A staff member will hang the banner once turned in. See the Campus Posting Procedures section for general posting policies. Forms to reserve banner space can be picked up in Elliott Union 301. Please make sure banners are:
Display cases are assigned to organizations or departments on a first-come, first-served basis. Display items must coincide with educational objectives and the mission of the university. The Elliott Union is not responsible for the loss or damage of display items. The Elliott Union reserves the right to reassign cases.
Each student organization is allowed 10 free hall tables across campus per semester. A hall table form must be filled out in Elliott Union 301. Hall tables are assigned on a first-come, first-served basis.