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This section addresses and covers the distribution and posting of cards, notes, signs, fliers, computer listings, name lists and handbills, photo reproductions, newspaper clippings notices and posters on the grounds of UCM. The intent of this section is to provide UCM students, faculty and staff with the maximum opportunity and space to advertise approved events, products and services at designated locations throughout the campus.
Design all advertising materials to be neat, attractive and in the best interest of the advertiser and the university. Advertising materials should be typed and printed when appropriate for legibility and neatness. However, freehand drawings, writing and printing will be permitted. Advertising that uses offensive, obscene or inflammatory language will be removed.
Anything placed on a bulletin board or in a kiosk is considered a flier and must be posted in accordance with the guidelines established in this policy. Registered student groups and official units of the university are the only groups eligible to post and distribute signs, handbills and fliers. A list of the specific locations of designated areas where information may be posted is listed following these policies and is also available through the Office of Student Activities. Posters advertising non-university sponsored events must be of general interest to the university community and sponsored by not-for-profit organizations. Businesses and for-profit organizations will be allowed to post information only on the designated bulletin board in the Elliott Student Union. Commercial advertising or posting of personal notices, except where designated, is prohibited.
Free-Standing Promotional Fixtures
Organizations and departments must obtain approval for department-specific bulletin boards, A-frames, and T-stands from Elliott Student Union management. Requests should be submitted in writing to Kim Nicas.
The Elliott Student Union has easels available for student organizations. A maximum of three easels may be displayed at one time. Easels must not disturb traffic or the use of Elliott Student Union facilities. The organization or department using the easels is responsible for cleaning them of all materials after usage. Reservation forms can be picked up at Elliott Student Union Information Desk for easel rental without a room rental. If you have a room reservation, you should request an easel to be reserved, by your Event Coordinator, in Elliot Student Union 307.
Banners may be hung from the railings outside Elliott Student Union 307 and the railing in front of the Union Bowling Center, but are not permitted inside the building. A staff member will hang the banner once turned in. See the Campus Posting Procedures section for general posting policies. Forms to reserve banner space can be picked up in Elliott Student Union 307. Please make sure banners are:
Display cases are assigned to organizations or departments on a first-come, first-served basis. Display items must coincide with educational objectives and the mission of the university. The Elliott Student Union is not responsible for the loss or damage of display items. The Elliott Student Union reserves the right to reassign cases.
Each student organization is allowed 10 free hall tables across campus per semester. A hall table form must be filled out in Elliott Student Union 301. Hall Tables can also be reserved through 25Live. Hall tables are assigned on a first-come, first-served basis. For Off-Campus groups, there is a charge. Please contact our office for more details (660-543-4342).