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Human Resources

Administration 101
Warrensburg, MO 64093
Phone: 660.543.4255
Fax: 660.543.4200
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vacation

402a Vacation Leave Procedures

A. Regular full-time employees in a 100% Full Time Equivalent position are eligible to earn and use vacation time.

B. Regular employees who occupy a .80 to .99 FTE position will receive the same vacation benefits on a pro-rated basis. For example, a .80 exempt employee with less than 4 years of service would earn 8 hours of vacation per month. Employees occupying less than a .80 FTE do not accrue vacation time. Maximum accrual levels will also be at the pro-rated rates. (Ex: 120 x .80 = 96)

Exempt (Salaried) & Nonexempt (Hourly) Employees
Years of Eligible Service (As of Anniversary Date)
Vacation Hours
(Semi-Monthly)
Vacation Days
(Per Year)
Max Carryover per year
Maximum Bank
Less than 4 years
5 hours
15 days or 120 hours
 90 hours
280 hours
4-9
7 hours
21 days or 168 hours
126 hours
280 hours
9 years and beyond
8 hours
24 days or 192 hours
144 hours
280 hours

C. Years of service in the above table refers to continuous service. Accrual rates change on the employee's four and nine-year anniversary dates.

D. Vacation is credited at the conclusion of each semi-monthly pay period.

E. Vacation will not be earned for pay periods in which seven or more workdays are unpaid. The number of work days in a given pay period can range from 9 to 12 depending on the month.

F. Vacation time must be earned and credited to the employee's vacation record before using it.

G. Vacation is paid at the employee's base pay rate at the time the vacation is taken.

H. In the event that available vacation is not used by the end of the anniversary year, it may be carried forward per above table. Once unused vacation reaches 280 hours further accumulation stops until vacation is used.

I. Upon termination of employment, employees (except probationary) will be paid all earned but unused vacation available to them. For probationary employees who do not satisfactorily complete the probationary period, no payment for accrued but unused vacation will be made upon termination of employment.

J. Supervisors must approve all requests for vacation (electronic or paper) for the absence to be valid. Exempt employees must submit requests in one-hour increments. Nonexempt employee requests for leave must be submitted in fifteen-minute increments.

K. Vacation constitutes hours worked in calculating overtime pay for nonexempt employees only.