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Move-In and Check-Out


Discover Your Life on Campus

This is one of the most exciting times in your life – starting college! With all the excitement, we want you to be prepared. So we’ve included some helpful information & tips to get you started on the right foot & make your stay with us a success!


Move-In Requirements 

To live in the residence halls, submit a Residence Hall Agreement by mail, online via MyCentral, or in person at our Housing Office.  You must have your Meningococcal immunization on record with the University Health Center before picking up your keys.

In support of UCM's Learning to a Greater Degree, UCM requires first-year & sophomore students under the age of 21 to reside on campus as part of a two year residency requirement.  Freshmen & sophomores are also required to have specified meal plans.


First Year Emules

View all our editions of Emules!  Emules are a way to get all the information for move-in that is included here and and more!  A total of 4 editions will be issued via email and provided below.


Guide to On-Campus Living & Move-In

Everything You Need to Know!

Move in Banner


You must have your Meningococcal immunization on record with the University Health Center before picking up your keys.

Move-In Date & Times

Fall 2019: 

The residence halls open Thursday, August 15 for those first-year students who have signed up for the UCM Experience Kickoff.  Check in is between 9 a.m.-1 pm. Freshmen who do not sign up for Kickoff & upperclass students can check in on Sunday, August 18, from 10 a.m.-2 p.m.

Learn more about Kickoff here.

Spring 2020 Move-In:

The residence halls open Sunday, January 12th at 8 am (for NEW students to housing) and 12:00 pm for returning residence hall students.

Can I Move In Early?

Because of security & logistical reasons, you will not have access to your room until you check in during the designated times. Some groups will have a coordinated early arrival (staff, pre-season athletics, etc.); those students will be contacted by the group coordinator regarding check in times.

Unloading Your Items on Move-In Day

Look for specific check-in instructions when you arrive at your hall. Volunteer crews will assist you in unloading your vehicle if you sign up to move in early on Thursday. Their job is to get your belongings moved from your vehicle to the sidewalk as quickly as possible so that your vehicle can be moved to another location. 

Once you unload, we ask that all students/families move vehicles to parking lots.

Find your building and parking lots on our map

Opening day can seem really hectic. For your own peace of mind, please make sure a family member stays with your belongings while unloading to ensure that no other family accidentally moves it into a different room.

How to Pack

Your room will be your home for several months, so you will want it to be as comfortable as possible. Some suggested items are:
  • bed linens/pillow
  • posters/pictures
  • laundry & cleaning supplies
  • desk lamp/supplies
  • rugs/carpet
  • towels & toiletries
  • power strips

View Our Packing List!

In order to avoid purchasing two of everything or not having room on move-in day, discuss with your roommate who might be bringing the following:
  • Mini-refrigerator (6.0 cubic feet AND uses 1000 watts or less); see below for rental options
  • Microwave* (1000 watts or less)
  • Carpet or rugs,
  • Curtains
  • QAM ready television, DVD player
  • Video game console 

Items allowed in student room, but only when student is present:  curling/straightening irons (and similar products), coffee pots, slow-cookers, candle warmers

Items prohibited and to be LEFT AT HOME INCLUDE:

  • Toaster ovens
  • Grills (including kitchen electric grills
  • Space heaters
  • Hot plates
  • Candles/incense (no burnt wicks allowed, but battery operated candles are allowed)
  • Hoverboards
  • Halogen lamps/lava lamps
  • Weapons including but not limited to all forms of firearms, any mechanical or gas operated mechanism that propels a projectile, ammunition, fireworks, knives with blades that are more than four (4) inches in length, throwing stars, swords, and related items. 


Your relationship with your roommate is very important to your success at UCM.

Students at UCM agree that getting in touch before you arrive takes pressure off the first day. You are encouraged to contact your roommate. Begin by laying the groundwork. Get to know each other. There are some things you should discuss with your roommate before the big day.

Find out what TV shows, types of music, or activities your roommate likes. Discuss class schedules, morning routines, and most importantly, who is going to bring what! Remember, we are all unique and different in our backgrounds, values, and attitudes.

Roommate/Suitemate information will be available via MyCentral no later than June 21.

Required Move-In Day Floor Meetings

Residents on first year floors will start meeting Thursday evening of check-in. Signs will be posted to let you know the location of your meeting. Please be unpacked & ready to go by this time.

Your Room


 Make Our Halls Your Home

Decorating Your New Home

When you move onto campus in the fall, you will create a new home for the next nine months.

  • Posters, pictures, & flags are a great way to personalize your new home, but please use an adhesive that can be easily removed without leaving any residue.
  • Please don’t damage the walls with nails or other permanent mounting devices.
  • For those that would like to hang window treatments, approximate window dimensions are 7 ft wide by 5 feet in length 
  • We suggest using 3M Command adhesives, 3M Command adhesive hangers, or Scotch Magic removable mounts.
  • Just remember to have fun & be creative, but follow the decorating guidelines.
  • NOTE:  Only t-pins are allowed to hang or place items on walls in The Crossing.

Room Condition Report

When you check in, make sure to fill in any issues in your room on the Room Condition/Inventory form that is given to you at check-in.  Reporting ALL issues helps prevent unnecessary charges at the end of semester/year.  Be completely detailed and list defects/issues.

See a sample form below:

Room Condition Report UCM

Room Amenities & Dimensions

All room furniture has been recently updated.  Each residence hall room comes with the following items:

  • Two, extra long twin beds
  • One dresser
  • Two or three closets (see hall pages for closet dimensions and specifics)
  • Wastebasket & recycle bins
  • Mini blinds
  • Two desks & two chairs
  • Bathrooms come with shower curtain provided

All room furniture must remain in the room during your stay with us. No storage is available for room furnishings or personal belongings.

See our room amenity & dimension sheet below for details!   Building pages will have specific overall building amenities.


Room Amenities & Dimensions

Bed Lofts & Linens

All residence hall beds can be bunked. For safety purposes, students cannot build home-made lofts. Lofts can be ordered online at www.collegeproducts.com/ucm.  College Products provides lofts for rent at an affordable cost.  Lofts are a great way to maximize the space in your room. Lofts create 23 square feet of additional living space in your room.  Order yours by August 1 to save $20.

Fall Move-in Loft Pickup

  • Students who pre-ordered loft kits can pick them up on Thursday, August 15, 8:30 a.m. - 1:30 p.m. & Sunday, August 18, 9:30 a.m. - 2:30 p.m.
  • Students on the east side of campus (Ellis/UCC) can pick up the loft unit in the Ozark Room of the UCC.
  • Students on the west side of campus can pick up their loft unit at Todd Hall.
University Housing is partnering with a company to provide linens guaranteed to fit both our standard & our extra-long mattresses. Many options & packages are available.  Other items include decor and bath necessities.  Check it out at www.ocm.com/cms/linens

Mini-Fridge Rentals & Carpet Pick-Up

Refrigerators can be rented from the United Student Housing Association (form located on Housing Services page) or students may bring their own refrigerators as long as they are 4.5 cubic feet in size or less OR 1000 watts or less.

Reserved refrigerators can be picked up from Nickerson Hall (entrance off Washington Street) during the following hours:

  • Thursday, August 15, 8:30 a.m. - 1:00 p.m.
  • Sunday, August 18, 9:30 a.m. - 2:30 p.m.

A limited number of refrigerators may still be available to rent. Even if you have not pre-ordered a unit, stop by Nickerson Hall during the hours above!

Cable Television

Cable is provided in ALL residence halls; however, our cable system is customized for the University and we do not allow any other outside services on campus.  The signal that is established in each building also does not allow for any additional services because of the way that the signal is customized.  

The TV needs to have a QAM (or sometimes known as a Clear QAM) Tuner built in.  (Look in the manual of the TV under setting channels or at the end of the manual in the specifications of the TV.)  If the TV does not have a QAM Tuner built in, then a converter box can be purchased. 

  • The recommended converter box is Channel Master model #CM-7004 which can be purchased at Amazon.com or other retailers. This particular converter box has been tested to work with our cable system. 
  • We do not recommend any other type of converter box because they have not been tested to work with our system.
  • The following TVs have been reported/proven NOT to work with our system and do not have a QAM Tuner:
    • Element
    • Westinghouse
  • The following brands have some TVs that have QAM tuners and some that do not:
    • Some TLC
    • Some Samsungs
    • Some Sceptre
    • Some Hisense 

Please note that our cable system does not support external devices such as DVRs, Roku, Apple TV, additional cable boxes for HBO, etc.  We have a specialized channel line-up and it cannot be picked up via streaming.   Your TV will also need to have a coax cable connection. 

Important Housing Information


 Other Important Information

Housing Assignments

First-year room assignments are made on a first-come, first-served basis & can be viewed on the student portal no later than June 21 (for the Fall semester). The assignment will detail your room, roommate, and suitemates. As a reminder, the residence hall agreement is for the entire year.

Returning students are able to pick their room, roommates, and suitemates through our online reapplication process beginning in February and ending in April.

Property Insurance

Because UCM does not purchase property insurance covering students’ personal property, you should be sure that you obtain renter’s insurance to protect your possessions from theft or loss due to other damage (smoke, water, etc.).

  • Check with your parents to see if you are covered on their insurance plan.
  • It will only take a few minutes & it may save you a big headache later on.  
  • If you would like to purchase a personal safe those are available at collegeproducts.com/ucm. This is a service provided but not required.

Dining and Meal Plans

There are numerous dining areas on campus. The residence hall Dining Centers are located in

  • Ellis Complex
  • Westside Market in Todd 

The hours of operation will be posted throughout the residence halls & in the Dining Centers. Your meal plan will be encoded onto your student ID, so all you need to have to eat in the halls is your student ID.

First-year students are required to be on a first-year meal plan. Second-year students must have a specific meal plan. The initial cost will be billed to your university account, but additional meals/Dining Dollars can be purchased via the Housing portal on MyCentral or at the housing office. Complete your meal plan here or via MyCentral.  You may purchase Dining Dollars at any time during the year.  Dining Dollars roll over from semester-to-semester, but meal swipes do not.

Room Change Requests

Sometimes, no matter how hard you try, you just can’t make it work. You may request a move to an available space in accordance with established procedures.

  • Room change requests will be accepted approximately three weeks after move-in.
  • Check our Important Dates via the home page to find the exact dates. 
  • If a first-year student would like a single room, they will be allowed to request a single room after the halls open and pending space availability.
  • Room changes cannot be made without prior permission from the Office of University Housing. After you arrive, talk to your CA or Residence Hall Director, who will help you through the process of making a formal request.

Computer Registration

All students need to register their computers when they arrive on campus so they can access outside the university network. Please note that personal routers are not allowed on campus as they interfere with the university’s network. Information will be available when you check in.   Helpful information regarding getting the most out of your WiFi signal can be found here

Housing Policies

University policies as well as specific Housing policies can be found in the student handbook found here.  Specific Housing policies can be found here in our Housing Student Guide below. 


UCM Housing Student Guide


Students are expected to be knowledgeable and follow policies at all times.  

Who is Here to Help?

One thing is for sure: You’ll have all the help you need to settle into life at UCM. Your first line of assistance is your undergraduate staff member. There are Community Advisors (CAs) in all the residence halls. The CAs are supervised by a Residence Hall Director (RHD) who is a graduate assistant pursuing a master’s degree. There is also an Assistant Director who is a full-time professional who provides overall supervision and direction for the halls.
Check Out Information


Check-Out Cleaning List

Please check our Important Dates for check-out information for breaks, including end-of-year.  

Residence Hall Check-Out Cleaning List


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