Faculty marshals should arrive dressed in regalia at least 30 minutes before the start of the ceremony and check in at the Registrar's table at the east entrance of the Multipurpose Building by the mule head. Marshals who do not own their own regalia may rent it through the UCM Bookstore in advance.
Red marshal cords will be handed out by the Registrar's office at the check in table (east entrance by the mule head).
Duties During Processional:
Duties During Conferring of Degrees:
Duties During Recessional: -
Marshals 3 thru 16: Duties to be assigned.
Name readers should arrive at least 30 minutes before the ceremony start time and check in at the Registrar's Office volunteer table at the east end of the arena. After checking in, you can take your reserved seat at the end of the front row of the student seating - your chair will be marked for you.
There are two main name card readers per commencement ceremony and two back up readers. Readers will be provided with the list of candidate names during the week of finals. You will be provided with a small box on the podium in which to place the cards and a bottle of water.
Students will approach the sub-stage from both sides of the arena, and the two name
readers will take turns calling names. The name card readers will read student's full names as printed on the name card and
any Latin Honors (honors only apply to undergraduate degree candidates). Cards should be kept in the order that they are read and given to Registrar's staff
after the ceremony. The cards are later used by the photographers to match up photos with students.
Stationary Hooders are only needed for the graduate ceremony, not the undergraduate ceremonies. Stationary Hooders should arrive at least 30 minutes before the ceremony start time and check in at the Registrar's Office volunteer table at the east end of the arena. After checking in, please proceed to the line-up area for your college. You will be the first person to lead in your college's degree candidates.
Each college will identify 1-2 stationary hooders (a primary and a back-up). These
faculty members will stand on a platform facing the crowd and will hood each student
in the college before they approach the ramp to the substage. In addition to the
stationary hooder, each academic program will have 1 program hooder that will walk
in the line in front of their students and will assist with the hooding of their students,
facing the student. After the student is hooded they will move to a photo station
before going up the ramp to the substage.
Program Hooders are only needed for the graduate ceremony, not the undergraduate ceremonies. Program Hooders should arrive at least 30 minutes before the ceremony start time and check in at the Registrar's Office volunteer table at the east end of the arena. After checking in, please proceed to the line-up area for your college. You will be the first person to lead in your program's degree candidates.
Each academic program will have 1 program hooder. (Please only one to keep the line moving!) This faculty member will line up with the students at least 30 minutes before the start of the ceremony. Make sure that all students have their name card and that they are carrying (not wearing) their hoods. Make sure that your students proceed into the arena in a single file line and are seated on the same side of the center aisle.
The program hooder will walk in the line in front of their students during the processional
and will be seated with the students on the arena floor. When your row is released to approach the stage, you will go ahead of the students
and walk past the stationary hooder. You will then assist with the hooding of your students, facing the student. After
the student is hooded instruct them to move to the photo station near the ramp to
the substage. Tell them to hold the card down or behind their back so it's not apparent
in the photos.
Faculty and staff members who are not serving as a marshal or hooder, but who are serving in a general volunteer capacity should arrive at least one hour before the ceremony start time and check in at the Registrar's Office volunteer table at the east end of the arena. You will receive an email from the Registrar's Office during finals week with more information about volunteering.
General Information for Volunteers
Basic Info About Commencement
Common Student Questions
Where can I pick up my name card? Go to the ticket booth at the west entrance of the Multi.
I lost my name card, what do I do? Go to the ticket booth at the west entrance of the Multi. We'll make you a new one
Where can I pick up my regalia? Have to go to the University Store at the Crossing. Hurry!!
I have my name card and regalia, now where do I go? Line up with your college. Line up areas are one the first floor in the West hallway and on the second floor.
Will I get a program? Yes, all students already have one on their seat waiting for them in the arena.
Where do I meet my family after the ceremony? Weather permitting, graduates will be led OUTSIDE of the building. Make a plan to meet your family outside.
When will I get my diploma? Diplomas will be mailed in July for Spring graduates and in October for summer graduates.
I earned two degrees, can I get another diploma holder? Only one is included in the graduation fee. Any additional can be purchased through the University Store at The Crossing.
Common Guest Questions
Where will my student be sitting? On the arena floor in random order. Students are not lined up by major or name. For the Saturday 10:00am ceremony, students in the College of Education will be seated at the front of the student section and students in the College of Arts, Humanities, and Social Sciences will be seated behind them.
Where should I sit? Anywhere except the chairs on the arena floor or seats reserved or held for the disabled/special guests. Seating on the "home side" (north side) have backs and may be more comfortable for some guests.
Where is accessible seating? Wheelchair seating is available on the first floor on the visitor side (south stands). The ramp is located to the left of the stands. Wheelchair seating is also available on the second floor on the home side (north stands). The elevator is located in the east hallway. (Before referring folks to wheelchair seating, check to see what spots are still available! They fill up very fast.)
Where are the restrooms? There are 4 sets of restrooms located on the first floor and one set on the second floor. On the first floor, three sets are located in the main hallway that runs the length of the arena – this includes the men’s and women’s locker rooms which may also be used. The fourth set of restrooms on the first floor can be found in the auditorium in the southeast corner (to the left of the visitor stands) - these are often pretty empty!
Where is a baby changing station? Baby changing stations are available in the women’s faculty restroom (room 111) and also in the men’s restroom in the southeast corner of the arena.
What do I do with my stroller/walker/wheelchair? F or those who are not being seated with their chairs/walkers, there is storage space available in the space to the left of the visitor stands (southeast corner of the arena) and some space by the stands in the northwest corner.
Why is my student not listed in the program? Students had to apply for graduation by March 27, 2020 to make the printing of the program.
How do I order the pictures that the photographer's take? Students will receive information via e-mail about a week after the ceremony from GradImages. They can be contacted at 800-261-2576 and at firstname.lastname@example.org.
How do I order a video of the ceremony? Ordering information can be found on the inside cover of the commencement program or also here.