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Ward Edwards 1000
Warrensburg, MO 64093
Questions about major and minor course substitutions can be directed to Amanda Casarez in the Registrar’s Office at 660-543-8072. Substitutions for non-major specific general education courses are processed by the student's academic advisor.
What is a substitution?
A course substitution is a one-time use of a UCM or transfer course for a required course for a particular student. A substitution is specific to that student, not something that you wish to be done for all students in your major or minor. Acceptance of a course as a substitute does not imply that the course is "equivalent" to the course being substituted. It implies that the department chair has deemed that the substitute "fulfills the spirit" of the requirement being met.
How to submit a substitution
Department chairs and approved program coordinators may use our online form for major and minor course substitutions and waivers for students in their majors and/or minors only. This is available in the Faculty tab in MyCentral. Choose the “Course Substitution” link and then input the student’s 700 number.
1. Run the student’s Central Degree Audit, find the requirement or course that you would like to substitute or waive.
2. Most course substitutions are done using courses in the Fallthrough area (electives) of the degree audit. Courses can also be “double-dipped” (or triple) between general education, major, and/or minor.
3. For waiving classes, you have two options: waive just the course or waive the course and the hours. The latter is the more common choice. If you just waive the course, and the course is in a listing of "choose x many hours," the student would still need to make up those hours with a different course.
4. If doing a substitution, it must be a 1 for 1 substitution. Meaning, you can use 1 course to substitute for 1 other course. The DegreeWorks program is not capable of using 2 classes for 1 or 1 class for 2.
5. The course hours do not need to be an exact match. Typically, a 1-hour difference is acceptable. For example, if a student has a 3-hour science class with a laboratory component, it is okay to use this course to count for a 4-hour lab science course. Also, a 5-hour modern language course may be used to fulfill a 6-hour language requirement.
6. General Education Substitutions
Who can make substitution decisions?
Professional academic advisors can make decisions regarding general education substitutions (as long the major/minor does not require a particular course in that general education category). General education classes may not be waived. General education classes from one category may not be substituted in a different general education category. Requests for General education course substitutions using courses completed at UCM but not listed in the General Education Curriculum may be approved in rare cases by the Vice Provost. Normally the Vice Provost for Academic Programs and Services will convey the decision back to the academic advisor within one week.
Department chairs and approved program coordinators over the student’s major/minor can substitute only major/minor coursework or any major or minor required general education classes. Department chairs and approved program coordinators may approve transfer and/or UCM courses as major or minor program substitutions.
Department chairs and approved program coordinators may only substitute courses for students in their major/minor!
Transfer Substitution vs. Course Articulation
If you find yourself substituting the same transfer class into your major or minor for many students, please work with Michael Olsen in the Admissions Office to articulate this course. Once the course is articulated it will automatically fulfill the proper requirement in your major/minor and will alleviate the paperwork needed for each substitution. A list of existing articulated courses can be found here.
Departmentally Approved Major/Minor Elective
If you find yourself substituting the same UCM class into your major or minor for departmentally approved electives, please work with Laura Miller in the Registrar's Office to add this course to your Central Degree audit. Once the course is added to the Central Degree audit as an appropriate option it will automatically fulfill the departmentally approved elective requirement in your major/minor and will alleviate the paperwork needed for each substitution.