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Enrollment Validation Policy

 

The Enrollment Validation Policy takes place every semester. It impacts both undergraduate and graduate level students/classes. It applies to all full semester classes (16-week classes), all regularly scheduled first-half and second-half classes (8-week classes), and each of the five standard summer sessions (1 12-week session, 1 8- week session, and 3 6-week sessions). It applies to face-to-face, online, and hybrid classes.

The Enrollment Validation Policy does not apply to "off-schedule" classes. In addition, some classes that do not have regular meeting times are exempt from EVP. These may include: dual credit, continuing education credits, THRIVE classes, study abroad, IEP classes, and zero-credit classes.

The EVP is heavily dependent upon communication between students and faculty. Therefore, it is critically important that students check their student e-mail account often during the week before classes begin and during the first several weeks of the semester or summer session.

 

Spring 2022 Enrollment Validation Policy Schedule for Reporting and Course Drops 

 

If your classes begin on:

And your class is:

Students must validate enrollment by:

Faculty can begin reporting absences:

Faculty must report absences in MyCentral before:

Students who are reported absent, but wish to remain in the class, must click the button in the e-mail received before:

Drops will occur after:
Monday, January 10th-Sunday, January 16th face-to-face attending the first class meeting any time after the first class meeting noon on Wednesday, January 19th

Noon on Friday, January 21st

Noon on Friday, January 21st
Monday, January 10th-Sunday, January 16th online or hybrid validating enrollment by the end of the day on Sunday, January 16th Monday, January 17th noon on Wednesday, January 19th

Noon on Friday, January 21st

Noon on Friday, January 21st
Monday, March 14th-Sunday, March 20th face-to-face attending the first class meeting any time after the first class meeting noon on Wednesday, March 23rd

Noon on Friday, March 25th

Noon on Friday, March 25th
Monday, March 14th-Sunday, March 20th online or hybrid validating enrollment by the end of the day on Sunday, March 20th Monday, March 21st noon on Wednesday, March 23rd

Noon on Friday, March 25th 25th

Noon on Friday, March 25th

 

Enrollment Validation Policy Detailed Instructions 

Faculty

Students

The purposes of the enrollment validation policy (EVP) are:

  • to validate that students intend to participate in the courses that they are enrolled in;  Financial Aid is paid to a student based upon a student actually beginning attendance in a course (not just being enrolled).  For example, federal regulations state that UCM is to pay a student's federal loans only upon confirming the student has attended at least 6 credit hours.  Also, a student's Pell Grant amount is based upon actual attended hours.
  • to promote academic success by establishing a pattern of regular class attendance;
  • to prevent students from earning F grades for non-attendance and prevent students from going into collections for fees owed to the university;
  • to reduce educational costs by facilitating University compliance with federal financial aid regulations.

What do students have to do for the EVP? 

For face-to-face classes

Attend each class on the first day the class is scheduled to meet. You can find your course start dates and meeting times in MyCentral. Go to the Student tab, Records and Registration, and in your Student Profile click on Student Schedule in the black menu box. Choose Schedule Details.

Make sure that the instructor has included you when they take attendance. If you arrive to class late, be sure to check in with the instructor before you leave.

If you are unable to attend on the first day, you must contact each class instructor prior to the first day to indicate your intention to continue enrollment. Find contact information for instructors in the directory. It is recommended that you both call and e-mail your instructors. 

For online, hybrid, synchronous classes

Your instructor will let you know what is required to count as "participation" in each online/hybrid/synchronous classes. This might include something like participating in a discussion board or taking a quiz. Simply logging into a Blackboard class does not count as participation.  Some of your instructors may use a Validate Enrollment tool in Blackboard. For these classes, log into Blackboard and go into each online and hybrid class. Follow the instructions in this PDF document

What happens if I am reported absent?

If you are reported as absent and do not click on the button to be "saved" included in the e-mail that you received, the Registrar's Office will drop your class(es).  All drops for Enrollment Validation are processed with a 100% refund. There will be no record of the class on your transcript and you will not be charged for the course. 

If you are dropped and wish to get back into a course  you will need to seek permission to re-enroll from the school chair and professor of the course.  Find contact information for instructors in the Campus Directory. It is recommended that you both call and e-mail your instructors. 

DO NOT ASSUME THAT AN INSTRUCTOR HAS REPORTED AN ABSENCE.  ENROLLMENT IS THE RESPONSIBILITY OF THE STUDENT.  STUDENTS WHO FAIL TO DROP THE CLASS WILL BE HELD FINANCIALLY RESPONSIBLE FOR THE CLASS AND WILL RECEIVE A GRADE OF “F” IN THE CLASS.

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