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Enrollment Validation Policy

 

The Enrollment Validation Policy takes place every semester. It impacts both undergraduate and graduate level students/classes. It applies to all full semester classes (16-week classes), all regularly scheduled first-half and second-half classes (8-week classes), and each of the five standard summer sessions (1 12-week session, 1 8- week session, and 3 6-week sessions). It applies to face-to-face, online, and hybrid classes.

The Enrollment Validation Policy does not apply to "off-schedule" classes. In addition, some classes that do not have regular meeting times are exempt from EVP. These may include: dual credit, continuing education credits, THRIVE classes, study abroad, IEP classes, and zero-credit classes.

The EVP is heavily dependent upon communication between students and faculty. Therefore, it is critically important that students check their student e-mail account often during the week before classes begin and during the first several weeks of the semester or summer session.

 

                 Fall 2021 Enrollment Validation Policy Schedule for Reporting and Course Drops 

 

If your classes begin on:

And your class is:

Students must validate enrollment by:

Faculty can begin reporting absences:

Faculty must report absences in MyCentral before:

Students who are reported absent, but wish to remain in the class, must click the button in the e-mail received before:

Drops will occur after:
Monday, August 16th or Tuesday, August 17th face-to-face attending the first class meeting any time after the first class meeting noon on Wednesday, August 18th

8am on Thursday, 

August 19th

10am on Thursday, August 19th
Monday, August 16th or Tuesday, August 17th online or hybrid validating enrollment in Blackboard by noon on Tuesday, August 17th after noon on Tuesday, August 17th noon on Wednesday, August 18th

8am on Thursday, 

August 19th

10am on Thursday, August 19th
Wednesday, August 18th-Sunday, August 22nd face-to-face attending the first class meeting any time after the first class meeting noon on Monday, August 23rd

8am on Tuesday, August 24th

10am on Tuesday, August 24th
Monday, October 11th or Tuesday, October 12th online or hybrid validating enrollment in Blackboard by noon on Tuesday, October 12th after noon on Tuesday, October 12th noon on Wednesday, October 13th

8am on, Thursday, October 14th

10am on Thursday, October 14th
Monday, October 11th or Tuesday, October 12th face-to-face attending the first class meeting any time after the first class meeting noon on Wednesday, October 13th

8am on Thursday, October 14th

10am on Thursday, October 14th
Wednesday, October 13th-Sunday, October 17th face-to-face attending the first class meeting any time after the first class meeting noon on Monday, October 18th

8am on Tuesday, October 19th

10am on Tuesday, October 19th

 

Enrollment Validation Policy Detailed Instructions 

Faculty

Students

The purposes of the enrollment validation policy (EVP) are:

  • to validate that students intend to participate in the courses that they are enrolled in;  Financial Aid is paid to a student based upon a student actually beginning attendance in a course (not just being enrolled).  For example, federal regulations state that UCM is to pay a student's federal loans only upon confirming the student has attended at least 6 credit hours.  Also, a student's Pell Grant amount is based upon actual attended hours.
  • to promote academic success by establishing a pattern of regular class attendance;
  • to prevent students from earning F grades for non-attendance and prevent students from going into collections for fees owed to the university;
  • to improve access to courses by making seats available in full classes as students who do not plan to attend withdraw from classes;
  • to reduce educational costs by facilitating University compliance with federal financial aid regulations.

What do students have to do for the EVP? 

For face-to-face classes

Attend each class on the first day the class is scheduled to meet. You can find your course start dates and meeting times in MyCentral. Go to the Student Services tab and click on Student Detail Schedule.

Make sure that the instructor has included you when they take attendance. If you arrive to class late, be sure to check in with the instructor before you leave.

If you are unable to attend on the first day, you must contact each class instructor prior to the first day to indicate your intention to continue enrollment. Find contact information for instructors in the directory. It is recommended that you both call and e-mail your instructors. 

For online and hybrid classes

Log into Blackboard and go into each online and hybrid class before noon on Tuesday of the first week of class. For each class you will need to mark that you plan to participate in the class. See the detailed instructions above for deadlines and screen shots.

What happens if I am reported absent?

If you are reported as absent (in either a face-to-face or online/hybrid course) you will receive a computer generated e-mail notifying you that you will be dropped for nonattendance. This email will include a "save me" button. If you do not wish to be dropped from this class click on this button before the drop deadline (see instructions for deadlines). Clicking this button will remove you from the absent list. You will receive a second e-mail after the drop has occurred.

If you are dropped and wish to get back into a course you may do so in MyCentral if the class is still open and if it is during the add period. If the class is full or if it is after the add period you will need permission for a late add. Only a department chair may give permission to enroll in a course after the enrollment period has ended.

DO NOT ASSUME THAT AN INSTRUCTOR HAS REPORTED AN ABSENCE.  ENROLLMENT IS THE RESPONSIBILITY OF THE STUDENT.  STUDENTS WHO FAIL TO DROP THE CLASS WILL BE HELD FINANCIALLY RESPONSIBLE FOR THE CLASS AND WILL RECEIVE A GRADE OF “F” IN THE CLASS.

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